Executive Assistant, Robert Half

Robert Half

Location:
United States, Stamford

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We're hiring an amazing Executive Assistant to join a growing team in lower Fairfield County. The ideal candidate will enjoy supporting a single individual while occasionally offering assistance to additional members of the leadership team. This role is an on-site, in office position with standard business hours between 9-5, offering flexibility as needed.

Job Responsibility:

Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications
Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive
Manages the executive’s Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed
Engages with all staff members situated throughout the country to facilitate solutions
Prepares agendas and minutes in relation to crucial meetings
Completes expense reports and approves timecards for the executive’s direct reports
Maintains executive files, copies and reviews outside mail, scans and files documents
Assists with corporate meetings and events
Communicates effectively with all levels of the organization and external stakeholders
Provides direct administrative support as needed, including scheduling appointments, meetings, and events
booking detailed travel itineraries
maintaining file systems
incoming and outgoing mailing and shipping packages
Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.

Requirements:

Bachelor’s degree preferred, High School Diploma or GED and professional experience will be highly considered
3 – 5 years of experience as an Administrative Assistant supporting a Senior Executive
High level of professionalism and demonstrated ability to handle highly sensitive and confidential information
Ability to solve problems with sound judgment and act independently to execute tasks without daily, structured direction
Superior organizational skills, attention to detail, and responsive
Ability to operate independently and remotely from being managed daily
Excellent written/verbal communication, administrative, and presentation skills
Must be team and results-oriented and able to multi-task in a fast-paced environment
Highly proficient in utilizing technological tools and platforms to streamline administrative processes and enhance efficiency
Intermediate level computer skills including Microsoft Office Suite (Excel, PowerPoint, Outlook, etc)
Proficiency in maintaining brand standards and understanding of brand identity
Demonstrated success where personal results and accountability are evident
Must be resourceful, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation.

Additional Information:

Job Posted:
July 18, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant