Executive Assistant

• Coordinate the agenda of the Vice President, Functional Engineering and support the team by ensuring requirements are met and schedule/coordinate meetings
• Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices
• Manage day-to-day activities (review emails, phone calls, look for approval requests, etc.), ensuring he is kept up to date on requirements and timelines
• Make travel arrangements and prepare expense reports for the Vice President and Directors and provide assistance to the team members as needed
• Verify team’s expense claims in accordance with company policies
• Ensure follow up on activities and files
• Compile and update data for various reports
• Create and maintain databases / lists
• Make decisions and recommendations within the authorized guidelines and procedures
• Show analysis skills and initiative to plan and organize the assigned tasks
• Have good knowledge of the Company's policies and procedures to provide support to the team
• Write internal and external correspondence in both French and English
• Perform other duties as assigned

• College Degree in administration or the equivalent
• Minimum of seven (7) years in a similar position
• Excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
• Fluent in French and English, both verbally and in writing
• Dynamism, strong interpersonal relations, judgment and organization skills
• Able to work under pressure and can manage several priorities simultaneously
• Great deal of initiative and can work with minimum supervision
• Can maintain strict confidentiality when required to do so
• Team player

Good knowledge of SAP tool, SharePoint, Teams, oneDrive and other modern collaboration tools

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Competitive base salary
• Retirement savings plan
• Employee Assistance Program
• Tele Health Program