Executive Assistant Jobs

Executive Assistant

Payhawk

Location:
Bulgaria, Sofia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Executive Assistant to add key support to our company’s CEO. Core areas of responsibility will include managing calendars, making travel arrangements, and varied ad-hoc tasks. This role is well suited to an individual who is well-organized, has great time management skills and works with a high level of intuition and minimal guidance. Ultimately, you will contribute to the efficiency and success of Payhawk, by providing personalised and timely support to the CEO.

Job Responsibility:

Strategic Information Management: Ensure timely and accurate management of information flow, enabling the CEO to make informed decisions
Comprehensive Calendar Management: Oversee and coordinate the CEO's calendar, including scheduling and prioritizing meetings, ensuring efficient time management
Travel and Logistics Coordination: Arrange travel and accommodation plans, ensuring seamless and cost-effective logistics for the CEO's business trips
Document Preparation and Analysis: Prepare high-quality Word, Excel, and PowerPoint presentations, agendas, reports, and special project documents that support organizational goals
High-Paced Environment Adaptability: Thrive in a dynamic, fast-paced environment, taking on additional duties and special projects as assigned by the CEO
Administrative Support: Handle general administrative tasks with a focus on enhancing office productivity and efficiency
Stakeholder Communication: Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and professional communication
Cross-Functional Coordination: Act as a bridge between the CEO and various departments, ensuring cohesive communication and collaboration across the organization
Event Planning and Management: Organize and coordinate company events, meetings, and conferences, ensuring all logistical aspects are meticulously handled
Cultural Ambassador: Help to foster a positive organizational culture by organizing team-building activities, managing employee engagement initiatives, and serving as a role model for company values
Talent Management Support: Assist the people team, including executive recruitment, onboarding, and retention strategies, working closely with People and Talent Acquisition functions
Comprehensive Schedule Coordination: Ensure a balanced and well-managed schedule that aligns with both professional and personal commitments of the CEO
Personal Commitments Management: Up to 20% of the time the Executive Assistant will also manage and deal with personal commitments and errands

Requirements:

Proven work experience as an Executive Assistant, Personal Assistant, or similar role in a fast-paced business environment
Advanced knowledge of MS Office (Word, Excel, PowerPoint) and familiarity with office gadgets and applications (e.g., e-calendars, communication tools)
Exceptional organizational and time management skills, with a keen attention to detail and the ability to multitask effectively
Superior verbal and written communication skills, capable of interacting confidently and professionally with individuals at all levels
High level of discretion and confidentiality in handling sensitive information
Consistent dedication to performing duties at the highest standard, demonstrating a proactive and solutions-oriented approach
Ability to maintain a composed and professional demeanor under pressure, exhibiting strong interpersonal skills
Understanding of business priorities and the ability to align administrative support with the CEO's strategic objectives
Strong analytical skills with the capacity to anticipate issues, troubleshoot problems, and implement effective solutions
Flexibility to adapt to changing priorities and business needs, maintaining a high level of productivity

What we offer:

30 days holiday paid leave
Competitive compensation package
One week exchange policy to another Payhawk office (London, Berlin, Barcelona, Amsterdam, Paris)
Flexible working hours
Regular team-wide events
Additional Medical care
Company office massages
Opportunity to use the Payhawk product

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

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