Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:
United States, Baltimore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to join our team in Baltimore, Maryland. In this role, you will provide high-level administrative support to executives, ensuring seamless operations and communication across various tasks. This hybrid position is offered as a Contract-to-permanent opportunity, providing the potential for long-term growth.

Job Responsibility:

Manage executive calendars, including scheduling meetings, appointments, and conference calls
Organize and coordinate executive meetings, ensuring all necessary materials and agendas are prepared
Handle correspondence by drafting emails, composing memos, and maintaining clear communication with internal and external stakeholders
Process expense reports and manage company credit card transactions using platforms such as Concur
Utilize CRM systems to track and update client or project information
Monitor and audit schedules, ensuring accuracy and timeliness
Create and maintain Excel spreadsheets, including formulas and data analysis
Coordinate travel arrangements and logistics for executives
Maintain detailed records and files to ensure efficient retrieval of information
Support executives in managing priorities and deadlines with professionalism

Requirements:

Minimum of 3 years of experience as an Executive Assistant or in a similar role
Proficiency in calendar management and scheduling tools
Experience with Concur and CRM systems
Strong skills in Microsoft Excel, including creating formulas and analyzing data
Excellent written and verbal communication abilities
Ability to compose clear and precise correspondence and memos
Familiarity with Microsoft Outlook and other office software
Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
June 06, 2025

Work Type:

Hybrid work

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