Executive Assistant, Robert Half

Robert Half

Location:
United States, Whites Creek

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled and proactive Executive Assistant to support the President and Vice President. This role requires exceptional organizational abilities, attention to detail, and the capacity to handle confidential information with professionalism. The ideal candidate will thrive in a fast-paced environment, balancing multiple priorities while ensuring seamless day-to-day operations for senior leadership.

Job Responsibility:

Manage and coordinate complex calendars for two senior executives, including scheduling meetings, appointments, and travel arrangements
Organize and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation
Prepare materials, agendas, and logistics for meetings and presentations, while ensuring follow-up actions are completed
Provide administrative support for cross-functional projects led by the President and Vice President, ensuring timely execution of tasks
Maintain and organize both digital and physical documentation, including contracts and operational files
Perform light office management duties, such as maintaining supplies and facilitating facility needs for meetings
Handle sensitive business and personnel information with a high level of discretion and confidentiality
Assist with expense reporting and ensure accurate record-keeping for executive expenditures
Serve as a central point of communication to streamline interactions between executives and internal or external stakeholders

Requirements:

Minimum of 5 years of experience as an executive or administrative assistant
Demonstrated ability to manage competing priorities and support multiple leaders effectively
Strong organizational and multitasking skills with exceptional attention to detail
Excellent verbal and written communication skills
High level of integrity and discretion when handling confidential information
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general business software
Ability to work onsite in a dynamic and fast-paced environment

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
July 02, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant