Executive Assistant

• Manage a busy schedule, calendar, and correspondence for the SVP/Controller and leadership
• Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller and Tax department's ability to effectively lead the organization
• Prioritize executive's schedule and needs based on knowledge of needs & priorities
• Anticipate, actively manage, and execute the SVP and departmental business needs
• Manage all aspects of the department's office services including booking meeting rooms, managing correspondence, and supply management and replenishment
• Juggle multiple tasks and projects accurately, including support of the department during the close process
• Assistance with the preparation of the agenda and distribution of materials for Audit Committee, CFO, and finance leadership meetings
• Assistance with data collection involving communications to global finance team, and organization of data received
• Assistance with handling correspondence with tax authorities regarding notices and inquiries
• Manage operational support for tax department, including billing and budget tasks such as vendor set up, purchase orders, reviewing and approving invoices, and budget tracking
• documentation and record management
• Assistance with materials for various other meetings including presentations, drafting agendas, compiling information, etc
• Tasks such as obtaining staff meals when calendar schedule requires, interacting with the other assistants and teams
• Execute other ad hoc requests from the executive and department

• 7+ years administrative experience supporting at the senior executive level
• Strong verbal and written communication skills
• Experience working with international and domestic teams, multiple time zones and multiple languages
• Strong organizational skills and attention to detail
• Ability to deal with and handle changing schedules quickly and efficiently
• Expert proficiency with Microsoft Office -- Outlook, Word, Excel, Power Point, etc.
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• strong problem-solving skills are required
• Excellent interpersonal skills
• Be strongly self-motivated, decisive and able to work in a fast-paced environment
• Be proactive and capable of working as a member of a team, as well as independently
• Possess the desire and commitment to take on increasingly greater levels of responsibility
• Be trusted and loyal
• maintain a high level of integrity and discretion in handling confidential and sensitive information
• Cultural sensitivity towards employees and visitors
• Understanding of how to represent an executive office and acting with sensitivity around this
• Ability to think ahead, anticipating important needs and meetings
• Ability to treat external parties as true partners
• Flexibility to come in early or work late, as necessary and where approved
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves

A bachelor's degree is preferred but not required

• career advancement opportunities
• extensive training
• excellent benefits including paying for health and dental premiums for salaried employees