Executive Assistant

• Calendar management
• Heavy travel coordination
• Expense reporting (SAP / Concur)
• Meeting prep, follow-ups, and tracking action items
• Supporting shifting priorities during re-org
• Provide comprehensive administrative support to 3-4 executives, including calendar management, travel arrangements, expense reporting, and preparation of meeting materials
• Coordinate and maintain Outlook calendars
• schedule meetings and book conference rooms
• Assist with gathering and preparing materials for meetings, presentations, and events
• Manage travel logistics and related travel and entertainment expense reports in accordance with company policies
• Support daily office operations, including coordination with IT, Facilities, and other executive assistants
• Coordinate team meetings and events as needed
• Track action items and follow up on behalf of assigned executives to ensure timely execution
• Interact professionally with internal and external contacts on behalf of the executives supported
• Maintain the highest standards of confidentiality, discretion, and tact at all times

• Minimum of 3+ years of experience providing executive or senior-level administrative support in comparable functions
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Demonstrated experience coordinating executive calendars, meetings, and complex travel arrangements
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and ability to quickly learn internal systems
• Ability to work effectively in a fast-paced, collaborative environment and build strong working relationships across teams
• Experience supporting multiple senior executives
• Thrives in a fast-paced environment
• works quickly and efficiently
• Proactive—identifies needs and improves processes
• Comfortable with technology/tools (e.g., Asana, Copilot)
• Strong PowerPoint skills
• High professionalism and discretion

Open to: Career Executive Assistants, or Strong candidates looking to get their foot in the door

• medical, dental, and vision coverage
• a 401(k) with company match
• short-term disability
• life insurance with AD&D