Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:
United States, Irvine

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This contract only position offers an opportunity to support senior leadership while contributing to the success of the organization. The position is hybrid and requires the candidate to be local, no remote offered.

Job Responsibility:

Provide comprehensive administrative support to senior executives, ensuring seamless daily operations
Manage complex calendars, including scheduling meetings, conference calls, and coordinating appointments
Handle travel arrangements, including booking flights, accommodations, and preparing itineraries
Oversee correspondence by drafting, reviewing, and responding to emails and other communications
Utilize CRM systems to maintain and update client and organizational records
Process expense reports and invoices using tools like Concur and QuickBooks
Coordinate and prepare for team meetings, including creating agendas and documenting minutes
Maintain accurate documentation and records to support organizational goals and compliance
Collaborate with internal teams to ensure smooth execution of projects and initiatives
Assist in organizing company-wide events and activities, including annual team trips

Requirements:

Proven experience as an Executive Assistant or in a similar administrative role
Proficiency in tools such as Office Suite, QuickBooks, and Concur
Strong expertise in calendar management and scheduling
Excellent communication skills, both written and verbal
Familiarity with CRM systems and their functionalities
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Strong attention to detail and organizational skills
Experience in handling travel arrangements and expense reporting

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
July 23, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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