Executive Assistant

• Manage executive calendars, including scheduling meetings, appointments, and conference calls to ensure optimal time management
• coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation
• prepare and edit correspondence, presentations, and reports with precision and clarity
• organize virtual and in-person meetings using platforms such as Microsoft Teams and Cisco Webex Meetings
• serve as the primary point of contact for internal and external communications on behalf of executives
• assist with tracking and submitting expense reports through systems like Concur
• maintain and update records in CRM systems to ensure accurate documentation
• support timekeeping and payroll processes utilizing tools such as Kronos
• collaborate with team members to ensure seamless execution of projects and tasks
• uphold confidentiality and professionalism in all interactions and responsibilities

• Proven experience as an Executive Assistant or in a similar administrative role
• proficiency in calendar management tools, including Microsoft Outlook
• strong communication skills, both written and verbal, with attention to detail
• familiarity with virtual meeting platforms like Cisco Webex Meetings and Microsoft Teams
• ability to handle travel arrangements and coordinate logistics efficiently
• experience with CRM systems for tracking and maintaining accurate records
• knowledge of expense reporting tools such as Concur
• capability to manage sensitive information with discretion and professionalism

Knowledge of expense reporting tools such as Concur

• Medical insurance
• vision insurance
• dental insurance
• life and disability insurance
• 401(k) plan