Executive Assistant Job at BASIC/DEPT® (Skopje)

Executive Assistant

BASIC/DEPT®

Location:
North Macedonia , Skopje

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. As part of DEPT®’s leadership support structure, you’ll play a critical role in ensuring the smooth operation of executive workflows and day-to-day business activities. In this role, you’ll act as a trusted partner to senior leaders, managing complex scheduling, communication, and administrative coordination. You’ll collaborate closely with internal teams and international colleagues across DEPT®.

Job Responsibility:

Provide high-level administrative support to senior executives, including complex calendar management, meeting coordination, and agenda preparation
Serve as a key point of contact between executives and internal/external stakeholders, ensuring timely and professional communication
Organize and manage travel arrangements, including flights, accommodations, visas, and detailed itineraries
Coordinate leadership meetings, board-related activities, and executive off-sites, including logistics and follow-ups
Handle sensitive and confidential information with the highest level of discretion and professionalism
Support cross-functional collaboration by tracking action items, following up on priorities, and ensuring deadlines are met
Assist with office coordination and event support for leadership-related initiatives
Continuously improve administrative processes to increase executive efficiency and team effectiveness

Requirements:

3-5 years experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role
Exceptional organizational and time-management skills, with the ability to handle multiple priorities in a fast-paced environment
Strong attention to detail and a high level of accuracy in all administrative and communication tasks
Excellent communication skills in English with confidence in working with senior stakeholders
A proactive, service-oriented mindset with the ability to anticipate needs and solve problems independently
High level of discretion, integrity, and professionalism when handling sensitive information
Strong proficiency in Google Suite and other apps (Google Calendar, Google Docs, Google Drive, Google Slides, Google Sheets, Slack)
Flexible, adaptable, and resilient when priorities change at short notice

What we offer:

Hybrid working policy
Monthly public transportation card
Contribution to your health through the OpenUp platform and access to private health insurance
Health and wellness benefits through a Sportmaster card
Profit-sharing bonuses at the end of each year along with a referral bonus upon each successful hire
Refreshments are provided in the office all week, as well as drinks at 4pm on a Friday
A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards
Awesome clients
The opportunity for possibility with training, development and certifications
Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

Additional Information:

Job Posted:
January 03, 2026

Work Type:

Hybrid work

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