Executive Assistant to Group CEO Job at Brook-St Hiredonline (County Antrim)

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...

Location

United Kingdom , City of London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A degree is essential
Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
Previous experience supporting C-level executives in a fast-paced environment
Flawless organisational, written, and communication skills
High emotional intelligence, maintaining a calm and composed demeanour under pressure
Advanced proficiency in Microsoft Office Suite and project management tools
Unwavering integrity, professionalism, and confidentiality

Job Responsibility

Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
Identify opportunities to streamline internal systems and workflows across the business group
Prepare high-quality reports, board packs, and confidential correspondence
Handle sensitive information with discretion and absolute confidentiality
Proactively manage competing demands in a fast-paced, high-performance environment
Represent the CEO with professionalism and authority in meetings and negotiations

What we offer

Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.

Fulltime

New

Executive Assistant

Our client is seeking a proactive and highly organized Executive Assistant to su...

Location

United States , New York

Salary:

149000.00 - 150000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

8+ years of Executive Assistant experience, ideally within finance, investment management, or structured credit environments
Strong communication and interpersonal skills with the confidence to push back appropriately and manage demanding personalities
Highly organized with exceptional attention to detail and ability to support multiple competing priorities
Proactive, "do‑er" mentality, someone who problem‑solves independently and does not require hand‑holding
Comfort working in a fast‑paced, growing, collaborative firm with a casual, upbeat culture (including open‑office music)
Strong judgment, discretion, and ability to handle confidential business information professionally

Job Responsibility

Provide hands‑on administrative support to five Managing Directors with heavy focus on the group head, including complex calendar management and prioritization
Coordinate domestic and international travel, itineraries, conference registrations, and logistical planning
Track deadlines, manage meeting prep, support recurring workflows, and maintain consistent communication with MDs
Process expenses, manage reimbursements, and support event‑related coordination for Principals as needed
Act as a strong project coordinator: anticipate needs, streamline workflows, and help the team stay organized during periods of high volume
Communicate proactively and provide status updates frequently to maintain alignment and manage expectations
Collaborate closely with senior EA supporting the CEO and contribute to a highly team‑oriented, non‑stuffy administrative culture

What we offer

Medical, dental, and vision coverage
401(k) available for employee contributions
Free breakfast, lunch, coffee, and access to on‑site gym
Paid overtime
Discretionary bonus

Fulltime

Office Manager

We are seeking a proactive and highly organized Office Manager to play a key rol...

Location

Romania , Bucharest

Salary:

Not provided

REI Development Services

Expiration Date

Until further notice

Requirements

Previous experience as an Office Manager, Administrative Coordinator/Assistant, or in a similar role
Proven experience in office operations, supplier coordination, event organization, and travel logistics
Strong communication skills in both Romanian and English
Organizational Excellence: Ability to manage multiple priorities with strong attention to detail
Event Management: Hands-on experience planning and delivering corporate and social events
Proactive Mindset: Self-starter who takes ownership and actively contributes ideas
Communication Skills: Clear, professional, and approachable verbal and written communication * Advanced English
Tech Proficiency: Comfortable using MS Office and office management tools
Positive, energetic, and enthusiastic about enhancing workplace culture
Adaptable and flexible, comfortable working across varied responsibilities

Job Responsibility

Manage internal and external communications, including emails, phone calls, and postal services, ensuring a professional, timely, and efficient flow of information
Act as a reliable point of contact for general office inquiries and correspondence
Ensure the office is well-organized, functional, and fully operational at all times
Manage office supplies, equipment, and facilities-related needs, anticipating requirements and resolving issues proactively
Coordinate with building management and service providers when necessary
Serve as the primary point of contact for office-related suppliers and vendors
Manage supplier relationships, place orders, monitor service quality, and ensure timely delivery of goods and services
Support contract negotiations and renewals when required, ensuring cost-efficiency and service alignment
Provide general administrative support to ensure the smooth day-to-day operation of the office
Support teams across the company with administrative tasks as needed, contributing to overall operational efficiency

What we offer

Competitive salary and yearly performance bonus
Attractive benefits, including meal tickets, coffee, and fresh fruit
7card membership as part of our comprehensive wellbeing program
Welcome packs, trial period gifts, and special event surprises
Private health insurance for peace of mind
Transportation reimbursement for work-from-office days
Fun social activities like pizza days, lunch meetings, and themed parties
Team-building events and sports activities to foster a great working environment
Training and development programs to support your professional growth

Fulltime

Executive Assistant to C-Suite

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant to C-Suite

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities
Track and coordinate organizational priorities, projects, and deliverables
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is preferred, with 5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities to ensure effective use of leadership time
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives and timely completion of tasks
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics to support internal, board, regulatory, and external engagements
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors while practicing strict confidentiality and professional discretion
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting across leadership initiatives
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is preferred, with 5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities to ensure effective use of leadership time
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives and timely completion of tasks
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics to support internal, board, regulatory, and external engagements
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors while practicing strict confidentiality and professional discretion
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting across leadership initiatives
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant to Group CEO

Brook-St Hiredonline

Location:
United Kingdom , County Antrim

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 28, 2025

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Requirements:

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Job Posted:
December 28, 2025