Executive Assistant to Chief Executive Jobs

New

Executive Assistant to Chief Strategy Officer

We are looking for a smart, proactive, and highly organized Executive Assistant ...

Location

India; Philippines

Salary:

Not provided

Hikinex

Expiration Date

Until further notice

Requirements

At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker
Strong organizational, time management, and project management skills
Excellent written and verbal communication skills
Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software)
Able to work independently, multitask, and adapt in a fast-paced environment
Proactive, resourceful, and solution-oriented mindset
Comfortable working remotely and aligned with US business hours (PST)

Job Responsibility

Provide comprehensive administrative and operational support to the Chief Strategy Officer
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Prepare meeting materials, agendas, and ensure follow-up on action items
Support project management tasks, tracking deliverables, and ensuring deadlines are met
Handle email correspondence, draft communications, and prioritize urgent matters
Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO
Conduct research, prepare reports, and assist with strategic initiatives as required
Anticipate the needs of the CSO and proactively address challenges
Maintain confidentiality and discretion at all times

What we offer

Remote work flexibility
Opportunity to work closely with executive leadership, particularly in strategy and operations
A dynamic, supportive, and growth-oriented work environment

Fulltime

New

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

New

Executive Assistant

Why This Role Matters Now: Since launching 18 months ago, we’ve raised $100M wit...

Location

United States , New York

Salary:

70000.00 - 120000.00 USD / Year

DualEntry

Expiration Date

Until further notice

Requirements

3–6+ years experience as an Executive Assistant, Chief of Staff, or high-intensity operations role
Proven track record supporting founders, executives, or investors
Highly structured, detailed, proactive, and excellent at communication
Able to handle ambiguity, move fast, and context-switch seamlessly
Trusted with sensitive information and discretion by default
Experience in high-growth, fast-moving environments

Job Responsibility

Own end-to-end scheduling, prioritization, and executive communication
Drive internal coordination to keep cross-functional initiatives aligned and moving
Anticipate leadership needs and protect focus on top strategic priorities
Manage investor, customer, and partner communication on behalf of the CEO and founders
Support HR operations: onboarding, scheduling, documentation, internal coordination
Build scalable operational systems — meeting cadences, information flow, execution rhythm
Solve complex operational problems with first-principles thinking and high-speed execution
Drive measurable leverage and operational clarity across the entire company

What we offer

Equity: ~$40K
Insurance: Full medical, dental & vision insurance
On-site team culture — high collaboration, no bureaucracy
Time Off: 15 PTO days + 12 public holidays
Early-stage role with high autonomy and real long-term upside

Fulltime

New

Executive Assistant

As an Executive Assistant, you will provide an exemplary level of support to the...

Location

United States , San Francisco

Salary:

100000.00 - 150000.00 USD / Year

Ingenio, LLC

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree or equivalent diploma
5+ years of experience in executive or administrative assistant roles, ideally supporting Vice President (equivalent) or above
Excellent time management and organizational skills
Exceptional written and verbal communication skills with strong attention to detail
Establishes and maintains relationships with peers in multiple departments and functions
Strong knowledge of Google Suite tools
Works hard, with a positive attitude
Comfortable working across EMEA and US time zones

Job Responsibility

Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, making travel arrangements, organizing reports & documents, and other similar duties
Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv
Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits
Serve as a final editorial checkpoint for executive communications
Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
Lead and coordinate additional projects as requested

What we offer

Friendly, talented, collaborative and entrepreneurial team
Premium medical, dental, and vision insurance
Generous holiday and PTO policies
401k matching program
Lunch
Technology stipends
Wellness allowance
Training and development opportunities and allowance
Fun and inclusive digital, and in-person events
Employee groups - DEI committee, fun committee, wellness group and more

Fulltime

Executive Assistant

Our public sector client is seeking a dedicated Executive Support Officer for a ...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to Executive level
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes
Previous experience within the public sector would be highly desirable but not essential

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

Opportunity to apply for permanent role
Supportive environment
Career development

Fulltime

New

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

New

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

Mexico , Mexico City

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of professional experience supporting C-suite executives or high-growth startup founders
Advanced English proficiency required (CEFR C1 level or equivalent)
Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools
comfortable adopting new technologies (including AI-powered assistants)
Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
Availability to work flexible hours, including regular early and late-evening availability

Job Responsibility

Manage the President's complex calendar across internal, external, and personal commitments
coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction
Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally
Draft, polish, and manage executive correspondence with discretion
triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors
Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials
Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support
Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools
Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings

What we offer

Private healthcare available (100% premium coverage for employees and eligible dependents)
Generous Mexico Time Off Policies
Vacation
Sick Leave: Three (3) work weeks per calendar year
Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year
Mexico Holidays: National Public Holiday Schedule
Karat Summer Break: 5 days - July
Karat Winter Break: 5 days - December
Competitive salary in local currency
Karat-granted stock options

Fulltime

New

Executive Assistant

To provide proactive commercial and executive support to the Chief Executive Off...

Location

Ireland , Dublin

Salary:

50000.00 - 60000.00 EUR / Year

The People Co.

Expiration Date

Until further notice

Requirements

Knowledge of SAP ERP system would be an advantage
Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard
Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines
Resilient and capable of operating in a fast-moving environment
Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy
Ability to exercise sound judgment, diplomacy and tact
Good interpersonal, team and relationship building skills
Attention to detail with high levels of accuracy
In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills
Possess high level of confidentiality and discretion

Job Responsibility

Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise
Prioritise and coordinate customer related activities across the CEO, and the company’s broader team, to ensure timely action of requests, queries, issues
Planning, prioritising and managing the Chief Executive Officer’s office in line with best practice to ensure the efficient running of the office
Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner
Reviewing, prioritising and responding to e-mails and answering and returning calls
Manage the CEO’s diary, meetings and calendar including travel arrangements if required
Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements
Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required
Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information
Provide administrative help and support as required across the company’s Management Team, including support of the business development function

What we offer

Flexible working hours
Supportive team and positive working environment
Opportunity to shape practices in a growing company
Convenient Dublin location

Fulltime

Executive Assistant to Chief Executive

Office Angels

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
September 08, 2025

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Location:
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Job Posted:
September 08, 2025