Executive Assistant to CEO, UpGuard

UpGuard

Location:
Australia, Sydney ▼
Melbourne
Brisbane

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a full-time, experienced, highly organized, and ambitious Executive Assistant to support the CEO and Co-Founder of UpGuard. This is a 9-month fixed-term contract as parental leave cover. You will play a crucial role in ensuring the CEO’s effectiveness and productivity and contribute to our company's success. The role involves managing scheduling, travel, and communications, as well as interacting with key stakeholders and providing administrative support.

Job Responsibility:

Communicate with senior-level executives both within UpGuard and externally including coordinating meetings, distributing agendas, materials, and presentations, taking notes, and following up actions
Manage professional scheduling for the CEO including meeting agendas, video calls, travel arrangements, customer visits, candidate interviews, and other company logistics
Build and coordinate the CEO’s travel calendar, including booking all travel and ongoing management
Manage and report on expenses for the Office of the CEO
Support with event operations from time to time
Provide administrative support to the leadership team including but not limited to organising travel and accommodation and support with onsite/offsite events

Requirements:

4+ years in Executive Assistant roles
Exceptional attention to detail is your hallmark
The ability to push back
Ambitious and keen to learn
Communicate clearly and concisely
Great pragmatism and prioritisation
You’re a wearer of many hats and can juggle multiple priorities at the same time
Build lasting, highly effective relationships
You can work independently with little direction and proactively solve problems in ambiguous situations
You are a team player with a strong desire to collaborate, who has an aptitude for giving and receiving feedback

Nice to have:

You have experience working with Founders, CEOs, and senior executives
Experience in a growth-stage tech company
Experience booking international travel
You're based in Sydney or Hobart

What we offer:

Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
WFH set-up allowance: to ensure you have the right environment to work in
$1500 USD annual Learning & Development allowance
Generous Annual Leave/PTO allowances
Personal Leave allowance: this includes sick & carer’s leave
Fully remote working environment
Top spec hardware provided

Additional Information:

Job Posted:
August 07, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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Executive Assistant to CEO