Executive Assistant/Office Manager

• Collaborate with Directors to provide high-level administrative and organizational support to leadership teams across various functions
• Manage complex calendars and scheduling, including meeting prioritization and large-scale meeting coordination
• Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion
• Oversee project administration, including coordination, tracking, and administrative tasks
• Perform essential administrative duties such as filing, data entry, and handling correspondence
• Organize travel arrangements, including flights, accommodations, and transportation for team members
• Plan, execute, and assist with team activities and logistics, including staff meetings, town halls, and on-site/off-site events
• Track and help drive completion of key deliverables while following up on outstanding action items to ensure progress

• Fluency in both Polish and English
• Proven experience in an Executive Assistant, Office Manager, or similar role
• Exceptional ability to manage multiple priorities, schedules, and tasks efficiently
• Strong written and verbal communication skills in both Polish and English
• A proactive mindset with the ability to anticipate needs and provide solutions
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Familiarity with project management tools is a plus

Competitive salary and benefits package