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Executive Assistant, Design Studio

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Marc Jacobs

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Location:
United States, New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

30.00 - 35.00 USD / Hour
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Job Description:

Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks a Studio Assistant, Design Studio to join the Design team based in its New York City (SoHo) headquarters. This role will report to the Commercial Creative Director and support all design categories (Mainline, Outlet, and accessories Runway development) teams across all studio activities. The studio assistant will support all aspects of design studio operations. This will entail development and execution of key processes, facilitating effective communication across teams, and contributing to a productive and creative studio environment. This role is ideal for a proactive and organized individual with a strong passion for fashion and design, looking to contribute to a dynamic studio environment.

Job Responsibility:

  • Oversee the daily operations of the design studio, ensuring a smooth and organized workflow
  • Provide general administrative support to the design team as required
  • Implement new team processes and procedures into daily functions to enhance efficiency
  • Coordinate with Design Directors for the smooth organization of models and stylists, managing schedules and logistics
  • Liaise with merchandising for budget tracking related to these activities
  • Monitor and manage the budget for external graphic/embroidery resources
  • Support the design team's requirements for showroom lookbooks
  • Coordinate with Design, Merchandising, Product Development, and Marketing to prepare the space and anticipate needs for lookbook shoots
  • Coordinate between design teams to manage urgent tasks and ensure timely completion
  • Schedule creative time and validations with Creative Direction
  • Collaborate with Design, Product Development, and Merchandising to prioritize collection reviews and ensure alignment
  • Manage and coordinate bi-weekly Design and cross-functional team meetings, including scheduling, preparing agendas, distributing materials, and taking minutes
  • Facilitate information sharing and improve team efficiencies through effective meeting management
  • Assist with special projects and initiatives as assigned by the Commercial Creative Director
  • Handle confidential information with discretion and professionalism
  • Prepare and organize documents, presentations, and reports for executive review and meetings
  • Manage and maintain the Commercial Creative Director's complex calendar, including scheduling appointments, meetings, and travel arrangements
  • Process expense reports and manage invoices for the Commercial Creative Director

Requirements:

  • Strong organizational and time management skills with excellent attention to detail
  • Excellent communication, interpersonal, and presentation skills, both written and verbal
  • Proactive problem-solver with strong critical thinking abilities and a resourceful approach
  • Proven experience as an Team coordinator or in a similar administrative support role, preferably within a creative or fashion environment
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Ability to handle sensitive information with the utmost confidentiality and discretion
  • Passion for fashion and design with a keen understanding of the industry's demands
  • Ability to work independently and collaboratively within a team

Additional Information:

Job Posted:
December 10, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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