Executive Assistant (Accounts Payable & Receivable) Job at Dutech Systems (Stow)

Accounting Specialist- Accounts Payable & Receivable

The Accounting Specialist position plays an integral role in managing and assist...

Location

United States , Fairfield

Salary:

Not provided

CIP Retail

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting, Finance, or a related field preferred
Bachelor's degree a plus or equivalent years of experience
3-5 years of experience in accounts payable and accounts receivable roles, with exposure to general ledger accounting
Strong understanding of basic accounting principles and procedures
Excellent data entry skills with a high degree of accuracy
Experience with ERP systems (SAGE or Epicor experience is a plus)
Proficient in the Microsoft Office products
Ability to work both independently and collaboratively in a fast-paced manufacturing environment
Strong organizational and communication skills
Familiarity with electronic payment processing

Job Responsibility

Process vendor invoices, match with purchase orders and receivers, and resolve all discrepancies in a timely manner
Execute timely vendor payments each week
Ensure all products and services received are accurately accounted for, approved and entered for payment in a timely manner
Work with Controller / Sr. Accountant to ensure accruals accurately reflect all items received but not yet invoiced at month end
Maintain accurate vendor records and reconcile statements
Assist with 1099 preparation and respond to vendor inquiries
Ensure invoicing is complete expeditiously each day
Generate and send customer invoices
Apply customer payments and reconcile accounts
Monitor past due balances and aggressively manage collections

What we offer

Competitive Compensation – Fair and competitive pay based on experience and skills
annual incentive bonus program
Comprehensive Benefits Package – Including medical, dental, and vision coverage
401(k) with Company Match
Paid Time Off & Holidays
Collaborative Work Environment – Work alongside a supportive team that values innovation and craftsmanship

Fulltime

Accounts Payable & Receivable Specialist

This full-time position can be based in Miami, Washington or New York, depending...

Location

United States , New York; Miami; Washington

Salary:

60000.00 - 65000.00 USD / Year

Mindspace

Expiration Date

Until further notice

Requirements

2+ years of accounting experience, including AP/AR and general ledger work
Experience working with SAP B1 - preferred
Strong understanding of accounting principles, including accruals, prepaids, fixed asset accounting
Strong Excel/Google Sheets skills
Ability to work both independently and collaboratively in a fast-paced and dynamic environment with exceptional attention to detail and accuracy
Experience with AP automation platforms - preferred
Team player with a proactive approach

Job Responsibility

Manage accounts receivable
Process and verify invoices from local and international vendors
Prepare and execute timely payment runs for various entities across multiple currencies and payment methods
Perform bank and corporate credit card reconciliations
Prepare journal entries and support full month-end close
Manage fixed asset accounting, including recording acquisitions, disposals, and depreciation
Handle vendor onboarding, inquiries, and payment disputes
Reconcile vendor statements, proactively resolve discrepancies, and prepare vendor aging reports and analysis
Handle day-to-day financial administration and provide ongoing assistance to other departments
Collaborate closely with local and international teams to resolve payment issues and ensure smooth financial operations

Fulltime

Accounting Assistant

We are offering a permanent employment opportunity for an Accounting Assistant b...

Location

United States , Piscataway, New Jersey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in executing basic accounting functions
Knowledge of Accounts Payable (AP) procedures and processes
Familiarity with Accounts Receivable (AR) operations
Skills in performing bank reconciliations
A degree in Accounting, Finance, or a related field would be advantageous
Excellent numerical skills and attention to detail
Proficiency in Office Suite, particularly Excel
Ability to work independently and as part of a team
Strong organizational and time management skills
Good communication and interpersonal skills

Job Responsibility

Assisting the human resources department by managing payroll functions such as data entry of timesheets and setting up new employees
Providing support to the finance director by handling billing, accounts payable and receivable, bank reconciliations, and expense reports
Ensuring all business transactions are reasonable, appropriate, and necessary, and safeguarding unit assets
Complying with operational policies and procedures, and conducting monthly analysis of budget activity
Monitoring financial and operational risk, and overseeing cash receipts
Administering and reconciling assigned departmental, sponsored, and non-sponsored accounts, including forecasting, commitments analysis, year-end support, and ongoing maintenance
Assisting with grant proposal checklists, budget template, and uploading required documents
Managing the monthly billing process and resolving any errors or payment issues
Providing support for cash management and Oracle entries

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Accounting Assistant

We are offering an exciting opportunity for an Accounting Assistant for an organ...

Location

United States , Brookfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Possess a Bachelors or Associates Degree in Accounting, Finance, or a related field
Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) processes
Experience in recording and maintaining journal entries
Strong numerical and analytical skills
Proficient in using accounting software and Microsoft Office Suite
Excellent organizational and time management skills
Ability to handle confidential information responsibly
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Strong problem-solving skills and attention to detail

Job Responsibility

Handle accounts payable and accounts receivable tasks to ensure accurate and timely processing
Perform reconciliations of assigned accounts to maintain accurate financial records
Prepare and post journal entries to the general ledger, ensuring financial records are updated
Assist in the resolution of customer inquiries to maintain high levels of customer satisfaction
Monitor customer accounts and take appropriate action as needed to manage credit and collections
Maintain accurate customer credit records to ensure proper account management
Process customer credit applications efficiently to facilitate smooth transactions
Collaborate with other departments to ensure financial operations align with overall company goals
Utilize financial software to streamline and improve processes
Adhere to all company policies and procedures in the execution of job duties.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to free online training.

Fulltime

Assistant Accountant

This role is key in the accounting sector, where the Assistant Accountant will b...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an accounting role
Proficient in executing accounting functions in a timely and accurate manner
Demonstrated experience in account analysis and reconciliation
Proven experience in managing Accounts Payable (AP) and Accounts Receivable (AR)
Skilled in creating, sending, and following up on invoices
Ability to perform accounting entries accurately
Experience in forecasting and budgeting
Strong numerical and analytical skills
Excellent attention to detail and organizational skills
Proficiency in using accounting software and Microsoft Office Suite

Job Responsibility

Oversee the accounting activity coordination between clients, staff, and assessors
Ensure the accuracy of accounts payable items and their timely input into the accounting system
Verify assessor invoices for correctness, ensuring all necessary documents are provided before processing for payment
Ensure prompt payments for accounts payables
Manage the invoicing of clients
Monitor and follow up on past due items in accounts receivable
Handle the processing of payments and their application to customer accounts
Propose adjustments for review, providing comprehensive support and analysis for authorization and subsequent entry
Maintain and document processes and/or procedures, suggesting and implementing process improvements as necessary
Aid with monthly forecasting and yearly budgeting processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Accounts Executive

The Accounts Executive at Sheraton Johor Bahru is responsible for ensuring finan...

Location

Malaysia , Johor Bahru

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
No license or certification required

Job Responsibility

Check figures, postings, and documents for accuracy
Organize, secure, and maintain all files, records, cash and cash equivalents
Record, store, access, and/or analyze computerized financial information
Classify, code, and summarize numerical and financial data
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables
Complete period-end closing procedures and reports
Prepare, review, reconcile, and issue bills, invoices, and account statements
Follow-up and resolve past due accounts and vendor invoices
Coordinate tasks and work with other departments
Report work related accidents or injuries

What we offer

Inclusive, people-first culture
Global community
Engaging experiences and thoughtful service
Opportunities for career growth

Fulltime

Accounts Payable Specialist

The Accounts Payable (AP) Specialist has a daily, ongoing impact on financial tr...

Location

United States , Brooklyn

Salary:

26.00 - 32.00 USD / Hour

Premium Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Bachelor's degree in accounting preferred
Associate’s degree in Bookkeeping/Accounting or equivalent experience required
1-3 years of experience in accounts payable (or accounts receivable) or related role
Basic understanding of accounting/ bookkeeping, accounts payable principles, procedures and standards
Strong mathematical skills
Superb time management skills with a proven ability to complete work and meet deadlines independently, with little oversight
Exceptional verbal and written communication skills
Strong analytical and problem-solving skills
Excellent organizational skills

Job Responsibility

Reviewing invoices to ensure appropriate documentation and necessary approvals are in place prior to payment
Entering, coding and processing vendor invoices with utmost level of accuracy
Ensuring timely payment processing and conducting a thorough review of all payments prior to submission
Executing accounts payable reconciliations, including credit card transactions, RAMP platform purchases, and bank account reconciliations
Managing special purchase transactions and assisting employees with questions related to purchasing and procurement procedures
Supporting monthly financial closing activities and preparing documentation for the annual financial statement audit as required
Conducting a bi-weekly review of payroll timecards and post-payroll process reporting to ensure accurate payment processing as needed
Effectively managing assignments to maintain a smooth workflow within the accounts payable department
Assisting in identifying opportunities to streamline and improve the accounts payable process to increase efficiency
Performing other tasks as needed to support the monthly financials and general accounting processes

What we offer

Public Service Loan Forgiveness (PSLF)
Paid Time Off
Medical, Dental, Vision and Life coverage with Non Stop Wellness (MERP)
Flexible Spending Account
Employee Assistance Program
403(b) Retirement Plans with employer matching contribution
Professional development opportunities

Fulltime

Accounts Payable Specialist

As a Accounts Payable Specialist you will join the Finance Operations team and t...

Location

Portugal , Lisbon

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Economics, Accounting or equivalent
Minimum 3 years’ experience in a similar role – ideally within a Shared Services Centre, multi-location / multi-jurisdiction Europe context
Solid knowledge of best-practice AP operations and full end-to-end process understanding
Familiarity with OCR (optical character recognition) or automated invoice scanning tools integrated with ERP systems
Comfortable working within a ticket-based workflow (e.g., Jira) or similar service-desk platform
Excellent written and spoken English communication skills
Strong Excel skills, including the ability to design and maintain automated spreadsheet models
Proven hands-on experience working with major ERP systems (e.g. SAP or Microsoft Dynamics 365 Business Central) within the accounts payable domain
A mindset oriented to controls, accuracy, timely delivery, and continuous enhancement of the AP function
Ability to build strong working relationships with colleagues and service providers

Job Responsibility

Manage the end-to-end accounts payable process: receive invoices from multiple supplier channels, register them in accordance with group accounting policies and local fiscal/regulatory rules
Ensure timely and accurate registration of employee expense claims and reimbursements (including travel expense and corporate credit‐card transactions)
Execute payment postings and match allocations to relevant invoices
Maintain supplier master data: verify and update supplier information and bank details, ensure compliance with group policies and local jurisdiction requirements
Reconcile supplier statements, proactively identify and investigate discrepancies or unresolved issues
Monitor invoice approval workflows, track outstanding invoices or payments, and drive resolution of root causes
Review existing AP processes, identify improvement opportunities, and support/track key OKRs and KPIs
Assist with month-end close activities: cut-off, review of pending items, vendor G/L reconciliation, and reporting
Actively participate in AP projects (e.g., automation, process standardisation, system enhancements) and collaborate cross-functionally

What we offer

Private health insurance coverage
Gym membership
Flexible working hours
Annual offsite
Regular team-building events
English Training
Free office snacks and unlimited coffee & Meal allowance for every worked day
Special discounts for charging your electric vehicle

Fulltime

Executive Assistant (Accounts Payable & Receivable)

Dutech Systems

Location:
United States , Stow

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 05, 2026

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