Executive Administrator Job at Aurizon (Mackay, Brisbane)

Executive Administrator

Aurizon

Location:
Australia , Mackay, Brisbane

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

Join Aurizon and help move what matters. As Australia’s largest rail freight operator with a national footprint, Aurizon plays a vital role in connecting Australia's coal producers to domestic and international markets. Our Coal business is a cornerstone of this success, and we're looking for a proactive, trusted and highly capable Executive Administrator to support the General Manager Operations - Central Queensland Coal Network (CQCN) and other senior leaders as required. This is an exciting opportunity to step into a fast-paced, high-visibility role where you’ll be at the centre of operations, helping ensure The GM and the CQCN Operations run smoothly and professionally. Occasional travel to regional depots will be required to support operational and stakeholder activities.

Job Responsibility:

Oversee day-to-day administration and provide professional office management support
Provide high-level executive support to the GM Operations - CQCN and other executives as required
Prepare high-quality reports, presentations, documents, spreadsheets and correspondence for the executive and the Board
Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements
Professionally liaise with Executives, the Board, government officials, union representatives and business leaders
Support the coordination of operational meetings, forums and site-based engagements across the CQCN network
Analyse and improve systems, workflows and business processes
Maintain effective office management systems, monitoring outcomes and ensuring timely follow-up
Provide meeting support including agenda preparation, minute-taking and action tracking
Identify matters requiring Executive attention and manage follow-through to completion
Work with Aurizon’s travel management team to coordinate travel for the three GM’s
Coordinate activities across the broader business unit as required

Requirements:

Minimum 3 years’ experience in administrative support roles
Proven ability to support senior leaders or executives
Exceptional planning, coordination and time management skills
Strong written and verbal communication skills with the ability to influence and negotiate
Advanced problem solving, research and decision-making capability
High proficiency across Microsoft Office, Microsoft 365 and SAP (or similar systems), digital workflow tools & collaboration and enterprise communication tools
Ability to work both independently and collaboratively
A proactive, professional approach with strong ethical and commercial judgement
Working knowledge of HR, budgeting, financial processes, safety, legal compliance and business planning

What we offer:

Development and growth opportunities
Access to mentoring and development programs
Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands
Parental leave program and super booster

Additional Information:

Job Posted:
January 07, 2026

Expiration:
January 23, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Aurizon - All Job Offers

Job Link Share: