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Executive Administrator

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Shakespeare Martineau

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Location:
United Kingdom

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As Executive Administrator, you will provide high-quality, proactive administrative and diary support to senior stakeholders. This is a varied and fast-paced role, requiring strong organisational skills, discretion, and the confidence to work closely with senior leaders.

Job Responsibility:

  • Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
  • Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
  • Act as a gatekeeper to ensure effective use of senior stakeholders’ time
  • Prepare, edit and manage documents (including PDFs) and correspondence
  • Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
  • Attend executive board and cascade meetings, taking accurate minutes and following up on actions
  • Collate and manage board packs using internal systems (e.g. Zylpha)
  • Coordinate and distribute regular executive and business communications
  • Support internal communications to the wider business
  • Assist Business Development partners with marketing and promotional activities
  • Coordinate internal meetings, events, conferences and team activities
  • Support recognition initiatives, promotions and internal gifting
  • Arrange and coordinate annual and mid-year performance conversations
  • Process expense claims and mileage submissions accurately and on time
  • Provide cover for other Executive support colleagues during periods of absence, as required

Requirements:

  • Previous experience in an executive support, secretarial or administrative role within a busy environment
  • Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
  • Excellent organisational skills with the ability to manage multiple priorities
  • Strong communication skills and confidence working with senior stakeholders
  • High attention to detail with the ability to work accurately under pressure
  • Professional discretion and the ability to handle confidential information
  • Willing to travel across our office network when required

Nice to have:

  • Highly organised, reliable and adaptable, with strong judgement and initiative
  • Comfortable working independently while also being a collaborative team player
  • Resilient, calm under pressure and able to manage competing demands
  • Proactive, enthusiastic and willing to go beyond core responsibilities when needed
  • Respectful, approachable and positive, with a “can-do” attitude
  • Keen to learn, develop and take ownership of your role
What we offer:
  • Agile working
  • Blended approach to where and how we work
  • Flexibility
  • Access to award-winning learning
  • Opportunities to collaborate across a diverse network of specialists

Additional Information:

Job Posted:
January 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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