Executive Administrative Assistant, Circle K

Circle K

Location:
United States of America, Tampa

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The Executive Administrative Assistant will provide administrative support for the Vice President and business unit, managing calendars, scheduling meetings, coordinating events, creating communications, and assisting with project management. The role will also involve routine administrative duties and professional development opportunities, with occasional travel required.

Job Responsibility:

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls
responsible for maintaining event calendar and coordination of all events
serves as office manager with oversight for managing all equipment, furniture, fixtures, phones
responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues
responds to written requests for information as required including creating business unit publications
participates in and summarizes meetings as required
manages external and internal phone calls and e-mails as required
compiles information and data required for routine and ad hoc meetings and presentations
develops presentations for Vice President and other department meetings as required
provides routine administrative support to various business unit directors as periodically requested
supports project management activities for special projects as required including contributing in projects
sequencing project elements
monitoring project progress
coordinating activities
recommending actions
resolves problems
maintains professional and technical knowledge by attending educational workshops
reading professional publications
establishing personal networks
participating in professional societies
contributes to team effort by accomplishing related results
may require some overnight travel

Requirements:

High school diploma or GED preferred
AA or BS preferred
five (5) years’ experience in executive administrative support role
proficient in Microsoft Office including Outlook, Word, Excel, PowerPoint
Access, Photoshop and Adobe preferred
knowledge of retail business preferred
strong verbal and written communication skills
ability to work flexible hours with limited direct supervision
strategic approach with high level of organization skills to manage multiple and constantly changing priorities

Nice to have:

Proficient in Adobe
knowledge of retail business
access to Photoshop

What we offer:

Reasonable accommodations for individuals with disabilities as required by law
compliance with Americans with Disabilities Act (ADA)
professional development opportunities
workplace with natural and fluorescent lighting
moderate noise level environment

Additional Information:

Job Posted:
August 10, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Administrative Assistant