Executive Administrative Assistant, Circle K

Circle K

Location:
United States of America, Columbus

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The Executive Administrative Assistant will manage calendars, events, and travel arrangements for the Vice President, provide routine administrative support to business unit directors, and support project management activities. Responsibilities also include managing internal and external communications, creating presentations, and maintaining professional and technical knowledge through continued education. The role requires the ability to handle confidential matters with discretion and balance multiple priorities in a dynamic environment.

Job Responsibility:

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc.
Responsible for maintaining event calendar and coordination of all events
Serves as office manager with oversight for managing all equipment, furniture, fixtures, etc.
Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc.
Responds to written requests for information as required including creating business unit publications
Participates in and summarizes meetings as required
Manages external and internal phone calls and e-mails as required
Compiles information and data required for routine and ad hoc meetings and presentations
Develops presentations for Vice President and other department meetings as required
Provide routine administrative support to various business unit directors as periodically requested
Supports project management activities for special projects as required including contributing in projects
sequencing project elements
monitoring project progress
coordinating activities
recommending actions
resolves problems
Maintains professional and technical knowledge by attending educational workshops
reading professional publications
establishing personal networks
and participating in professional societies
Contributes to team effort by accomplishing related results
Occasional overnight travel
Direct Customer Complaints
Increases professional and technical knowledge by attending educational workshops
reading professional publications
establishing personal networks
participating in professional societies
Contributes to team effort by accomplishing Financial and Key Result Area targets pursuant to Company plan guidelines

Requirements:

Must be computer literate in Microsoft Office Suite, Excel, Outlook, Word, and Internet Explorer
Must have excellent writing and editing skills
Strong analytical and organizational skills
Detail oriented and ability to multi-task
Ability to work and adapt with different personalities in the workplace
Ability to balance competing priorities and deadlines
Ability to handle confidential matters with professionalism and discretion
Willing to work non-traditional schedule which may include off shifts and/or working weekends and some holidays

Additional Information:

Job Posted:
July 01, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Administrative Assistant