Executive Admin/Receptionist, Robert Half

Robert Half

Location:
United States, Edison

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client is seeking a detail-oriented and proactive Executive Admin/Receptionist to take on a dynamic, multi-functional role within their organization. This individual will oversee front office operations while simultaneously handling key administrative responsibilities. The ideal candidate will ensure smooth day-to-day business operations, maintaining detail oriented and efficient interactions with both clients and employees.

Job Responsibility:

Facility Readiness: Conduct daily walk-throughs to ensure cleanliness, operational readiness, and the replenishment of supplies across the facility
Manage inventory and refilling of office and breakroom supplies, including maintaining tea/coffee stations
Coordinate printing needs, office shipping services, and order administrative supplies as required
Provide logistical support for client visits and assist with ad hoc administrative tasks
Reception Duties: Professionally manage the reception area, welcoming clients, guests, and employees
Adhere to security protocols, including ID badge management and access tracking
Handle mailroom operations and shipping requirements with carriers such as FedEx and UPS
Manage conference room reservations, ensuring readiness and cleanliness for scheduled meetings
Executive Admin Duties: Procure and manage supplies for pantries, copiers, and general office use
Ensure cleanliness and maintenance of office equipment, coordinating with building management as needed
Maintain seating occupancy data and contribute to recommendations for space optimization
Assist in vendor relationship management, including tracking budgets and preparing reports
Organize daily, monthly, and billing reports
Tackle additional administrative tasks and projects as assigned by the Office Admin/Supervisor

Requirements:

Associate degree preferred
4–7 years of experience in administrative and reception roles for medium-sized facilities (100–200 associates preferred)
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management protocols
Outstanding English communication skills (written and verbal)
Demonstrated ability to manage tasks collaboratively and independently in a multicultural work environment
Problem-solving, organizational, and decision-making skills with an adaptive and proactive mindset
Availability to respond to onsite emergencies and flexibility to work outside regular hours when required

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
June 12, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Admin/Receptionist