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Event Planner

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Robert Half

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Location:
United States , Tampa

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

25.00 - 27.00 USD / Hour
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Job Description:

Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc.

Job Responsibility:

  • Ability to plan events that can range from 10 to 500 people, with various degrees of complexity
  • Monitor/manage the project including
  • creation of project plans and budgets (prepare, manage & reconcile)
  • Ability to lead team working on an event and direct many facets at one time
  • Collaborate and interact effectively with Firm’s senior management, middle management and customers
  • Provide strategic input and recommendations to business group on event development
  • Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities
  • Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff
  • Cover reception desk essential functions
  • answering telephone calls, and returning emails promptly- within four hours or by the end of day
  • Stand, Greet and direct clients when they arrive to the conference center
  • Walk and inspect conference set up
  • Detail pop up/small meetings as directed
  • Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)
  • Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering
  • Submit facilities requests as directed by Planner
  • Support Meeting Planning Managers, Meeting Specialists and other managers
  • High touch approach, customer service focus
  • Perform any other job related duties as assigned
  • Handle all conference center guest room blocks, where it applies
  • Manage space issues, escalate unresolved issues to the Lead Planner
  • Adhere to conference center SOP’s

Requirements:

  • Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service
  • Ability to follow written and/or verbal instructions
  • Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations
  • Ability to effectively deal with internal and external
  • Keen attention to detail and excellent time management skills
  • 2-3 years of administrative and/or hospitality experience
  • Excellent interpersonal and communication skills
  • Candidate should be outgoing, professional, and able to work well under pressure
  • Skills include familiarity with widely-used software packages e.g. Word, Excel, and PowerPoint
  • Basic administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

Nice to have:

  • PR, event planning, or hospitality experience highly recommended
  • Someone who can handle in house events
  • Front desk role, greeting clients
  • Audio visual knowledge
  • Familiar with Zoom and PowerPoint
  • AMS system knowledge
  • Well versed in Customer service
  • Background in handling day to day operations
  • Hotel event planner, previous spa management experience would be ideal
  • Bright, think on their feet, and agile
  • Excellent communication skills – verbal and written
  • Team player
  • Efficient, multitasker and attention to details
  • Handle constant changes and remains calm under pressure
  • Logistical mindset and good reporting / documentation skills
  • Poised, well-groomed and articulate – extremely professional
What we offer:
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 09, 2026

Work Type:
On-site work
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