Escrow Administrative Assistant Job at Robert Half (Indianapolis)

Commercial Escrow Assistant

Join a team that puts its People First! First American's Direct division provide...

Location

United States , Meridian

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Good working knowledge of fast
Prepare documents
Strong customer service skills
Gather all necessary invoices for Closing
General understanding and knowledge of contract and commitment
Learn and gain proficiency of transactional accounting
Work closely with Escrow and Underwriter as directed
Compliance with Corporate and NCS policies and procedures, including wire fraud training
Strong customer service orientation
Detail orientation

Job Responsibility

Provides support to Escrow department by assisting with customer service and administrative duties related to escrow closings

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Escrow Assistant Residential & Commercial

Enable the use of your administrative, support, and interpersonal skills to supp...

Location

United States , Joplin; Northwest Arkansas

Salary:

20.34 - 27.12 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

A passion for helping customers while maintaining a professional, positive, and service-oriented attitude
Excellent verbal and written communication skills with both internal teams and external customers
Strong organizational skills with a high level of attention to detail
able to manage multiple priorities and meet established deadlines
A problem-solver mindset with natural curiosity and an eagerness to learn
A collaborative approach and ability to thrive in a team-oriented environment focused on exceeding customer expectations
Working knowledge of the Microsoft Office suite and the ability to quickly adapt to new software applications and technologies
High school diploma or equivalent required
2+ years of escrow-related experience preferred, with exposure to residential and/or commercial transactions
Currently located in, or willing to relocate to, Northwest Arkansas for an in-office role

Job Responsibility

Assist in the escrow process for both residential and commercial transactions, ranging from routine to more complex files, including opening orders, preparing closing documents, inputting closing statement information, and handling disbursements and post-closing follow-up
Communicate regularly with customers and internal partners throughout the escrow process, adapting communication style as needed to ensure clarity and a positive customer experience
Interpret and review various agreements and documents as they relate to escrow closings
Work with industry-leading and innovative technologies to support escrow transactions and ensure a smooth, efficient closing process
Provide consistent administrative and operational support to Escrow Officers and the broader escrow team

What we offer

medical, dental, vision, 401k, PTO/paid sick leave, employee stock purchase plan

Fulltime

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Whippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Attend, record by shorthand, transcribe and distribute minutes of meetings
Take dictation and transcribe all letters, correspondence, etc. from managers
Process all purchase orders and all payments of the company
Issue application, inspection and permits for all connections
Arrange for publication of all legal and classified notices
Make arrangements for the use of a court reporter when necessary
Attend and record all meetings
Prepare all notices of meetings for newspapers, outside vendors, etc
Process payments in tax office as required
Answer all questions regarding billing, explaining the billing system, water consumption, etc

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

Location

United States , Whippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Attend, record by shorthand, transcribe and distribute minutes of all meetings
Take dictation and transcribe all letters, correspondence, etc. from the Executive Director
Process all purchase orders and all payments
Arrange for publication of all legal and classified notices
Prepare all notices of meetings for newspapers, board meetings, etc
Process payments in Tax Office as required
Answer all questions regarding billing, explaining the billing system, water consumption, etc
Interact with plant personnel on payment of invoices, inspections, etc
Maintain files for administrative and plant functions as well as development applications
Maintain record of escrow accounts for development projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Escrow Assistant

Enable you to apply your administrative, support and interpersonal skills to you...

Location

United States , Grand Rapids

Salary:

Not provided

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent
2+ years of escrow-related experience preferred

Job Responsibility

Assist in the escrow process, such as opening orders, inputting closing statement information, preparing documents for closing, handling the complete disbursement and follow-up
Communicate regularly with customers during the escrow process flow
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan

Fulltime

Escrow Assistant

Typically found in a branch/office setting where the assistant is providing supp...

Location

United States , Lake Mary

Salary:

18.02 - 24.03 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Customer service skills
Problem solving skills
Strong organizational skills
Knowledge of MS Office suite
Proficient Excel skills
Excellent verbal/written communication skills
Able to maintain professionalism and a positive service attitude at all times
Strong detail orientation
Knowledge of company and/or client operating systems
Complex problem solving skills

Job Responsibility

Performs a wide range of administrative duties to gather information and assist in the escrow process
Duties may include: Opening orders, inputting closing statement information, preparing documents for closing and handling the complete disbursement and follow up of all escrow transactions
Communicates requirements and other information to clients
Interprets various agreements as they relate to closing and prepare all documents required for transactions

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

Escrow assistant

We’re building the future of real estate — today. HomeLight is the real estate t...

Location

United States , Seattle

Salary:

27.00 - 30.00 USD / Hour

HomeLight

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
additional education or training in real estate or related field is preferred
Minimum two years of escrow experience
Strong organizational skills and attention to detail to ensure accurate and efficient file management
Excellent communication skills, both verbal and written, for effective interaction with clients, colleagues, and vendors
Proficiency in basic computer applications, including Microsoft Office Suite and escrow software
Ability to prioritize tasks effectively and work efficiently in a fast-paced environment

Job Responsibility

Process and organize all necessary documentation to initiate new escrow files accurately
Prepare escrow packages for both buyers and sellers, ensuring all required documents are included and properly organized
Initiate requests for HOA (Homeowners Association) documents as required for escrow transactions
Collaborate with the open order team to prioritize the processing of escrow orders
Facilitate the ordering of liens, judgements, and solar information to assess any potential encumbrances on the property
Assist with other administrative tasks as needed to support the escrow department
Working with mortgage lenders to meet loan conditions and funding requirements
Constant communication with all parties to provide updates and request documents needed for the transaction

What we offer

Medical (Aetna or Kaiser), Dental & Vision (Guardian)
Long-Term Disability & Short-Term Disability
Hospital Indemnity Insurance, Accident Plan, and Employee Critical Illness (Guardian)
401k (Accrue), Life Insurance (Guardian) & Pet Insurance (Nationwide)
Commuter benefits are offered in certain locations
PTO, including Volunteer Days to give back to your community
Annual Anniversary Perks, including one month paid sabbaticals
HomeLight Services to help you with buying and selling your home

Fulltime

New

Mortgage Escrow Assistant

We are looking for a Mortgage Escrow Assistant to support the mortgage process b...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in real estate, mortgage, banking, or administrative support
Proficiency with office software (such as Microsoft Office Suite)
Familiarity with mortgage or escrow management systems
Ability to accurately review, prepare, and process detailed documents and contracts
Strong ability to manage multiple tasks, track deadlines, and maintain comprehensive records
Effective verbal and written communication with buyers, sellers, lenders, title companies, and other stakeholders
Capacity to identify and resolve discrepancies or issues that may arise during the escrow process
Understanding of regulatory and contractual requirements related to escrow and mortgage processes
Able to collaborate effectively with other team members to ensure a smooth transaction process

Job Responsibility

Collecting and reviewing documents such as loan agreements, title records, and insurance policies
Coordinating with buyers, sellers, lenders, and title companies to ensure all escrow requirements are met
Handling funds deposits and disbursements in accordance with escrow instructions
Tracking deadlines and ensuring compliance with contract terms
Maintaining accurate records throughout the transaction
Help streamline the closing process and ensure all parties are informed and documentation is complete

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Fulltime

Escrow Administrative Assistant

Robert Half

Location:
United States , Indianapolis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 05, 2026

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