Document Controls Assistant Job at Olsson (Fort Worth)

EHS Document Control Assistant

Airswift is looking for an ESH Document Control Assistant to work with one of ou...

Location

United States , Lafayette

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Strong computer skills/ Excel skills and Adobe Acrobat Pro - required
Manipulate PDF files
Strong MS Teams (setting up channels, etc)
Scan/file documents

Job Responsibility

Use Adobe Acrobat Pro to arrange and compile different file types into regulatory PHA reports
Set up Microsoft review channels for draft reports
Track and document report approvals
Print and file PHA reports
Accurately enter PHA recommendations into the site's tracking system
Run reports on compliance tasks from the tracking system
Notify action item owners of missed due dates and document responses
Lead efforts to digitalize and streamline PHA report compilation and review processes

Document Controller

As a Document Controller, you will play a key role in supporting the project and...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred)
Proficiency in document control software (Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint/Teams)
Excellent Microsoft Office skills (Word, Excel, Outlook)
Strong written and verbal communication skills
Excellent organisational skills and the ability to prioritise workload in a fast-paced environment
Ability to take initiative and work independently
Professional, confidential, and reliable

Job Responsibility

Manage the full lifecycle of construction documents across multiple projects
Maintain and update document management systems (DMS)
Ensure robust version control, archiving superseded documentation and maintaining accurate registers
Prepare and issue transmittals to project teams, consultants, and subcontractors
Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation
Conduct quality checks on documents to ensure compliance with project standards
Support project teams with administrative tasks and preparation of reports
Respond to emails and assist with general office file management
Assist in procuring office and project-related supplies and services
Support the Office Manager with general office coordination

What we offer

25 days holiday plus bank holidays
fun and social team
development and training opportunities
office events

Fulltime

Document Controller

We are seeking a highly organised and detail-oriented Document Controller to joi...

Location

United Kingdom , Battersea, London

Salary:

30000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a document control role, ideally within construction or engineering
Strong understanding of document management systems (e.g., Aconex, Asite, SharePoint)
Excellent organisational skills and attention to detail
Ability to work independently and manage multiple priorities
Strong communication skills and a proactive approach to problem-solving
Willingness to travel to other London sites as required

Job Responsibility

Manage and maintain project documentation using established systems and protocols
Ensure all documents are correctly filed, version-controlled, and easily accessible
Liaise with project managers, engineers, and site teams to ensure timely document updates
Support the coordination of drawings, specifications, and other technical documents
Conduct regular audits to ensure compliance with document control procedures
Assist in the preparation of reports and documentation for meetings and reviews
Provide training and support to team members on document control systems

What we offer

Competitive salary up to £40,000
Opportunities for professional development
Collaborative and supportive team environment
Travel expenses covered for site visits

Fulltime

Junior Document Controller

We are seeking a highly organised and detail-oriented Document Controller to joi...

Location

United Kingdom , London

Salary:

28000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a document control role, ideally within construction or engineering
Strong understanding of document management systems (e.g., Aconex, Asite, SharePoint)
Excellent organisational skills and attention to detail
Ability to work independently and manage multiple priorities
Strong communication skills and a proactive approach to problem-solving
Willingness to travel to other London sites as required

Job Responsibility

Manage and maintain project documentation using established systems and protocols
Ensure all documents are correctly filed, version-controlled, and easily accessible
Liaise with project managers, engineers, and site teams to ensure timely document updates
Support the coordination of drawings, specifications, and other technical documents
Conduct regular audits to ensure compliance with document control procedures
Assist in the preparation of reports and documentation for meetings and reviews
Provide training and support to team members on document control systems

What we offer

Competitive salary up to £40,000
Opportunities for professional development
Collaborative and supportive team environment
Travel expenses covered for site visits

Fulltime

Document Control Specialist

We are looking for highly organized and data driven Document Control Specialist ...

Location

Salary:

Not provided

AM Technical Solutions

Expiration Date

Until further notice

Requirements

Strong inter-department coordination and communication skills
Proficiency in Microsoft Office, including Access, Excel, Word, and knowledge of PDF markup tools
must have strong working knowing of Excel and database management
Familiar with standard concepts, practices, and procedures within document control or construction document control field
Familiar with security of documentation or understanding of information security guidelines
Strong eye for detail and ability to work through issues w/o supervision

Job Responsibility

Review documentation for errors and incomplete information
File documentation both hard copy and electronically
File, audit, track and maintain incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization
Maintain digital and paper-based documentation
Assist construction management and engineering personnel in preparation, revision, routing and distribution of quality documentation and procedures

Entry Level Document Controller

Are you ready to kick-start your career in document management? We're on the loo...

Location

United Kingdom , Brentwood

Salary:

24000.00 - 25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A proven experience in document control or a similar administrative role is preferred but not essential
Strong attention to detail and possesses excellent organisational skills
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
Can work independently as well as collaboratively within a team
Approaches problems proactively with strong analytical skills
Familiarity with project management principles is desirable

Job Responsibility

Maintain a well-organised filing system for both electronic and hard copy documents
Ensure all documents are carefully reviewed, approved, and stored according to our company standards
Implement document control procedures to guarantee compliance with industry regulations
Assist in preparing reports and documentation for audits
Coordinate with project teams to ensure timely submission of required documentation
Conduct regular reviews of document management processes and suggest improvements to keep us ahead of the game
Provide training and support to staff on document control procedures and best practises, sharing your knowledge with enthusiasm!
Monitor document revisions to ensure that the latest versions are always available to the right stakeholders

What we offer

Christmas closure
Pension scheme
Free breakfast and lunch provided daily

Fulltime

Document Controller

Are you a detail-oriented individual with a passion for organisation? Do you thr...

Location

United Kingdom , Isle of Grain, Medway

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in document control or a similar administrative role
Strong organisational skills and an eye for detail
Proficiency in document management software and MS Office Suite
Excellent communication skills, both written and verbal
A positive attitude and a knack for problem-solving

Job Responsibility

Organising and maintaining project documentation in a systematic manner
Assisting in the preparation and distribution of reports, manuals, and other essential documents
Ensuring all documents are up to date and compliant with industry standards
Collaborating with project teams to ensure seamless communication and documentation flow
Conducting regular audits of documentation to ensure accuracy and completeness

What we offer

A part-time schedule that allows for flexibility in your work-life balance
A supportive team that values your contributions and ideas
Opportunities for professional growth within the construction and real estate sector
A vibrant workplace culture where your input is recognised and appreciated

Parttime

Document Control Coordinator

As the Document Control Coordinator, you will be responsible for ensuring the sm...

Location

United Kingdom , Reading

Salary:

32000.00 - 35000.00 GBP / Year

Rhodar Industrial Services Ltd

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, document control, or project support role
Proficient in Microsoft Excel and other MS Office tools
Excellent organisational and communication skills
Experience maintaining trackers and managing workflow documentation
Able to work independently and manage competing priorities

Job Responsibility

Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
Ensure all project documentation complies with company and client-specific requirements
Maintain an organised and auditable document filing system (digital and/or physical)
Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner

What we offer

Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
Christmas shutdown (utilising annual leave & bank holidays)
Annual pay review
Company pension scheme with enhanced contributions
Flexible start and finish times
Free on-site parking
Annual appraisal, including learning & development plan
Excellent career progression and training opportunities
Investors in People recognition – 2015, 2019 and 2022

Fulltime

Document Controls Assistant

Olsson

Location:
United States , Fort Worth ▼
Lincoln
Omaha
Overland Park

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Job Posted:
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