Document Controller

• Prepare documents, presentations, and proposals for internal and external use
• Manage document control for construction projects
• Take accurate minutes during meetings and distribute efficiently
• Handle project-related invoicing and follow-ups
• Book travel and accommodation for business trips
• Provide diary and calendar management support
• Organise and prepare materials for networking events
• Coordinate with external social media agency by supplying content in a timely manner
• Liaise with suppliers including IT support, cleaners, accountants, and stationery providers
• Oversee smooth day-to-day office operations and facilities
• Manage business insurance renewals and ensure ongoing compliance
• Maintain and organise office filing systems (paper and digital)
• Communicate and coordinate with the overseas office as required
• Maintain and manage project documentation in line with company and industry standards
• Track, log, and manage incoming and outgoing project documents
• Support teams with document formatting, templates, and compliance
• Assist in preparing tender and bid submissions
• Monitor deadlines and ensure timely delivery of documentation
• Archive completed project files both digitally and physically

• Strong administration and organisational skills
• Previous experience in a PA or office manager role
• Knowledge of construction industry documentation (preferred but not essential)
• Excellent attention to detail and ability to multitask
• Confident communicator and team player

Knowledge of construction industry documentation