Document Control Specialist Jobs

New

Document Control Specialist III

The ideal candidate should possess expertise in Gas, Liquids, and Power projects...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

January 15, 2026

Requirements

Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience
A minimum of three (3) years of experience in a project environment or equivalent related field
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets
Proven ability to work autonomously and with minimal supervision
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams
Experience and/or developmental knowledge of SharePoint or other document control systems
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables
Exceptional analytical, interpretive, organizational, and problem-solving skills
Capacity to handle a high workload, tight timelines, and high-impact activities
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements

Job Responsibility

Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan
Demonstrating proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, with the ability to validate equipment tag data to ensure alignment with vendor and commissioning records
Compiling project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment
Proactively resolving problems and providing innovative solutions
Assisting in the continuous improvement and development of data management standards, practices, and protocols
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities
Recommending process improvements to enhance efficiencies within the team and stakeholder groups

New

Project Controls Specialist

The Project Controls Specialist is responsible for leading the project teams in ...

Location

India , Coimbatore

Salary:

Not provided

Randstad

Expiration Date

December 22, 2025

Requirements

Professional Qualifications – 4 year degree in Engineering, Project Management, Finance or Construction Management
Min 8+ years in EPC Oil and Gas projects
Experience with Engineering deliverables, Procurement, Piping/Vessel/Structural fabrication and skidded packages
SAP knowledge
Strong Microsoft Excel experience, navigating large databases and ability to aggregate data for use to control the project
Strong verbally and written
Fluent in Spanish and English
Self-motivated
Technical knowledge and application of Project Services practices
Good communication, and commercial acumen

Job Responsibility

Responsible for integrity of data that is reported
Assist the Project Manager in all contractual matters including notices & variation orders
Review and manage of key vendors/fabricators schedules
Drive project deliverables
Preparing bi-weekly/monthly reports for internal/external customers
Participate in monthly project reviews including engaging with financial controller in developing a credible project forecast
Preparing and maintaining project budget and forecast
Tracking and monitoring project spend and reporting variances
Identify Risks and Opportunities
Collect required data for invoicing

Fulltime

New

Project Controls Specialist

The Project Controls Specialist leads project controls processes and consults wi...

Location

Canada , Toronto

Salary:

Not provided

Randstad

Expiration Date

January 09, 2026

Requirements

Bachelor Degree in Engineering, Construction Management or related field and 7 years direct project controls experience
Applicable experience may be substituted for the degree requirement
Must have field experience to facilitate and produce detailed construction schedules and interface those schedules with engineering and procurement activities
Prior experience with critical path scheduling, project cost management, estimating and document control
Ability to work independently, think creatively and analytically, and make quick and sound decisions
Excellent presentation skills
Must have excellent attention to detail
Excellent written and verbal communication skills
Expert user of Microsoft office, Oracle Primavera P6 project management software, and Earned Value Management system
Willingness to accept long term field assignments

Job Responsibility

Perform project set-up in the Enterprise Planning & Controls software
Input data, maintain logs, and run reports in the Enterprise Planning & Controls software or other tools
Create Work Breakdown Structure (WBS)
Develop, implement, and maintain effective scheduling reports, cost reports, cash flows and forecasts on small projects
Responsible for following project execution plans
Approve Purchase Orders and/or Subcontracts for proper coding
Input and document changes to cost reports or forecasts
Assist with upstream (prime contract) and downstream (purchase order & subcontract) change orders
Assist with the development of a cash flow
Assist in the development of various levels of schedules

Internal Control Specialist

We’re looking for an Internal Control Specialist to join our Corporate Finance a...

Location

Italy , Genoa

Salary:

Not provided

Costa Crociere S.p.A.

Expiration Date

Until further notice

Requirements

At least 3/4 years of internal or external audit experience
Strong knowledge of Sarbanes-Oxley (SOX) Section 404, COSO Framework, risk assessment practices, and Internal Controls over Financial Reporting
Advanced knowledge of Microsoft products, specifically Microsoft Excel
Strong interest in how technology and systems can support internal control effectiveness and efficiency
Strong analytical skills and experience in IPE Assessment
Excellent project management skills: proactive, responsive, taking ownership and accountability, driving processes, and meeting timelines and critical deadlines
Excellent communication skills focused on promoting openness and transparency
Focused on learning and research, welcoming feedback and others’ ideas
Fluent in English

Job Responsibility

Review existing process-based SOX documentation for completeness, including process flows assurance
Act as a technical resource for management in the implementation of their controls, providing guidance on the proper detective, preventive, and corrective controls needed
Identify risks and put in place the most efficient control mitigation processes
Work closely with process owners and internal audit to remediate deficiencies
Act as the liaison between management and internal/external audit in control-related matters
Conduct control reviews and report on the effectiveness of the organization’s policies, procedures, and resources
Increase the operating efficiency of the Company’s internal controls while ensuring compliance by management
Prepare and analyze reports on internal controls and compliance, providing valuable insights to guide our business decisions
Conduct ad-hoc analyses and create compelling presentations to showcase performance results
Maintain and enhance internal control tools, always seeking innovative ideas to improve accuracy

What we offer

Opportunity to learn about the financial processes and operations of a global company
Chance to live your ambitions by immersing yourself in an exciting and meaningful experience in the cruise industry, guided by subject matter experts
Flexibility to work remotely
Commitment to inclusion and belonging, providing equal opportunities to all

Fulltime

New

Lead Project Controls Specialist - Quality

This position supports compliance with Capital Delivery project management polic...

Location

United States , New York

Salary:

94300.00 - 122256.00 USD / Year

AMTRAK

Expiration Date

Until further notice

Requirements

Minimum six (6) years of relevant experience in a quality control and\or assurance function and a Bachelor’s degree in Science or Engineering, or 10 years’ experience without a degree
Valid Driver’s License or ability to utilize an alternative method of transportation when needed to carry out job-related functions
Must have work authorization in the United States
Lean Six Sigma or process improvement training, certification, and/ or experience
Experienced in use of statistical analysis tools (Excel, SPSS, EngineRoom)
Familiarity with project management methods, techniques, standards, and best practices
Experience drafting technical documents such as standard practices, technical specifications, procedures, or policies
Ability to clearly organize and present reports, and other related technical information to upper management
Experienced in developing and delivering training

Job Responsibility

Prepare audit/compliance plans with sampling and test design for process measurement
Conduct audits, surveys, and performance reviews to ensure compliance with policies and best practices
Identify and recommend improvement opportunities across various management levels
Support development of corrective action scopes and monitor implementation
Conduct process mapping, quality checks, and audits to ensure data integrity and support data initiatives
Apply disciplined quality management common in manufacturing to construction projects
Identify gaps and inefficiencies and presents recommended improvement opportunities at various levels of management
Supports development of scope for corrective action or improvement projects
Track and monitor (or implement) corrective / preventive actions
Conduct process and value mapping activities

What we offer

health, dental, and vision plans
health savings accounts
wellness programs
flexible spending accounts
401K retirement plan with employer match
life insurance
short and long term disability insurance
paid time off
back-up care
adoption assistance

Fulltime

SAP Documentation Quality Specialist

At LeverX, we have had the privilege of working on 1,500+ SAP projects, includin...

Location

Salary:

Not provided

LeverX

Expiration Date

Until further notice

Requirements

University degree in IT, Project Management, Linguistics, Technical Writing, or related fields
2–3+ years of experience as a Documentation Specialist, Quality Analyst, PMO Analyst, or SAP Project Coordinator
Understanding of Project Management methodologies
Good understanding of SAP project documentation types (BRD, FS, TS, Test Cases, Training Docs, etc.)
Proficiency with tools such as MS Office or Google Workspace, Confluence, SharePoint, Jira, and PDF/Word review tools (Track Changes, Comments, Version Control)
Familiarity with document versioning and approval workflows
English B2+

Job Responsibility

Develop and maintain templates, checklists, and formatting standards for SAP project documents (BRD, FS, TS, Cutover Plan, Test Scripts, etc.)
Guide project teams on documentation structure, compliance, and alignment with SAP Activate/ASAP/PMO methodology standards
Review documentation for completeness, accuracy, consistency, and adherence to corporate templates and terminology
Manage the document register and the review, approval, and release workflow
Prepare quality audit reports, identify non-compliance issues, and recommend corrective actions
Conduct training and collaborate with PMO to ensure transparency and high documentation quality across projects

What we offer

89% of projects use the newest SAP technologies and frameworks
Expert communities and internal courses
Valuable perks to support your growth and well-being
Employment security: We hire for our team, not just for a specific project. If your project ends, we will find you a new one
Healthy work atmosphere: On average, our employees stay in the company for 4+ years

Document Management Specialist

We are currently looking for a Document Management Specialist join the Operation...

Location

Greece , Paiania

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Engineer/IT or relevant field
6+ years of experience
3+ years of experience in Document Management
Working experience with industry standard document management systems
Effective communication and interpersonal skills
Strong problem-solving skills and attention to detail
Experience with leading the implementation of change projects
Experience with EPC is strongly preferred.

Job Responsibility

Lead change management to seamlessly deploy new solution on the selected in-flight multidisciplinary project
Timely problem-solve all issues that arise, to ensure business continuity and stakeholders buy in
Engage with project teams, IT and external developers to ensure deployment success, and escalate as appropriate to address blockers
Train and upskill project teams in use of DMS
Drive the deployment of new DMS solution across the organization, to enhance project execution and business operation efficiency
Upskill growing team of Document Controllers
Collaborate with IT, external developments, leadership and internal stakeholders to ensure seamless integration of DMS across the project lifecycle
Identify and promote opportunities where DMS can facilitate additional business operations
Drive culture of change within the division to adopt and maximize the benefits of digital transformation initiatives
Serve as a liaison between the project execution team and executive leadership to report progress, challenges, and recommendations related to DMS embedment

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance program
Discount on the household electricity bill
Pension Plan
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity.

Fulltime

Export Control, Sanctions, Tariff Classification Specialist

Are you looking to kickstart or advance your career in Export Control, Sanctions...

Location

Poland , Warszawa

Salary:

Not provided

Robert Bosch Sp. z o.o.

Expiration Date

Until further notice

Requirements

1–3 years of experience in trade compliance or product engineering
Strong understanding and proven experience in export control and tariff classification
Ability to interpret technical documents and drawings
Excellent analytical skills with a keen eye for detail
Advanced English proficiency (German is a plus!)
Experience with ERP systems (SAP, GTS) is a bonus
Great communication skills and a team-oriented mindset

Job Responsibility

Classify physical goods, software, and technology in accordance with EU, US, export control regulations
Perform tariff classification under EU and non-EU schemes
Conduct de-minimis calculations for US content
Screen business partners against sanctioned-party lists
Manage export licenses, sanctions, and exporter declarations
Work closely with cross-functional teams and international stakeholders
Stay ahead of the game by keeping up with evolving export control laws and other foreign trade regulations

What we offer

Competitive salary + annual bonus
Hybrid work with flexible working hours
Referral Bonus Program
Copyright costs for IT employees
Private medical care and life insurance
Cafeteria System with multiple benefits (incl. MultiSport, shopping vouchers, cinema tickets, etc.)
Prepaid Lunch Card
Number of benefits for families (for instance summer camps for kids)
Non-working day on the 31st of December

Fulltime

Document Control Specialist

AM Technical Solutions

Location:

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 06, 2025

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Document Control Specialist

AM Technical Solutions

Location:

Category:Construction

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:December 06, 2025

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Category:
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Job Posted:
December 06, 2025