Distribution & Facilities Assistant Jobs

Administrative & Facilities Assistant

Proactive and organised Administrative & Facilities Assistant to support daily o...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment
Gain exposure to both administrative and facilities functions
Easy commute thanks to office's prime location near Bank Station
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Team Administrative & Facilities Assistant

Team Administrative & Facilities Assistant role supporting daily operations and ...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment where your contribution matters
Gain exposure to both administrative and facilities functions - perfect for broadening your skill set
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , Milton Keynes

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested, ensuring clarity, accuracy, and appropriate finishing options
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail using PPI, DMO, or a franking machine
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers and carry out regular office file audits
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working and offer a blended approach to where and how we work

Parttime

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , West Sussex

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working
Blended approach to where and how we work
Flexible working needs and preferences

Parttime

Assistant Chief Engineer

Assists department head in managing budget, capital expenditures, preventative m...

Location

Vietnam , Danang

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in engineering and maintenance or related professional area
technical training in HVAC-R/electrical/plumbing
OR 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major
2 years experience in engineering and maintenance or related professional area
technical training in HVAC-R/electrical/plumbing

Job Responsibility

Assists department head in managing budget, capital expenditures, preventative maintenance and energy conservation
Accountable for maintaining building and grounds with attention to safety, security and asset protection
Assigns, tracks and follows up on status of work assigned to staff and contractors
Supervises distribution of repair work orders
Assists in planning, scheduling and evaluating preventative maintenance programs
Supervises Engineering and related areas in absence of Director of Engineering
Assists in managing physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems
Inspects and evaluates physical condition of facilities
Maintains accurate logs and records
Operates generators and fire pumps as necessary

What we offer

Equal opportunity employer
Valued and celebrated unique backgrounds
Non-discrimination policy
Part of united Four Points by Sheraton community
Opportunities to put guests at ease

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Distribution & Facilities Assistant

Office Angels

Location:
United Kingdom, Chessington

Category:
Logistics

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
June 04, 2025

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Job Description:

Job Responsibility:

Requirements:

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Job Posted:
June 04, 2025