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The Customer Service Representative serves as the first point of contact for all inbound inquiries across various departments and locations. This role is responsible for delivering exceptional customer service, accurately routing inquiries to the appropriate teams, and efficiently resolving common requests. The representative ensures a seamless and consistent experience for customers, clients, and internal stakeholders by acting as a centralized communication hub for the organization.
Job Responsibility:
Serve as the single point of contact for all inbound calls across departments and locations
Professionally answer, assess, and document incoming calls in accordance with service standards
Route inquiries to the appropriate department, team, or individual based on established protocols
Resolve common customer requests and inquiries during first contact whenever possible
Provide accurate information regarding company services, processes, policies, and locations
Log all interactions in the CRM/contact center system with detailed and accurate documentation
Follow established call handling procedures, scripts, and escalation workflows
Escalate complex or urgent issues to the appropriate teams in a timely manner
Meet or exceed performance metrics including call quality, response time, resolution rate, and customer satisfaction
Collaborate with internal departments to ensure smooth handoffs and issue resolution
Identify trends in inquiries and provide feedback to leadership for continuous improvement
Requirements:
High school diploma or equivalent required
Associate’s or Bachelor’s degree preferred
1–3 years of call center, customer service, or contact center experience preferred
Experience in a multi-department or enterprise environment is a plus
Excellent verbal communication and active listening skills
Strong problem-solving and conflict-resolution abilities
Ability to multitask and navigate multiple systems simultaneously
Strong attention to detail and accurate documentation skills
Professional demeanor with a customer-first mindset
Ability to work in a fast-paced, high-volume environment
Proficiency with CRM systems, phone systems, and basic Microsoft Office applications
Nice to have:
Experience in a multi-department or enterprise environment is a plus