Corporate Filing Support Job at Corporate Tools

Corporate Paralegal

Healthcare company has an immediate opening for a Corporate Paralegal! This Corp...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5-10+ years of experience working as a corporate paralegal
Prior experience supporting a Board for a public company is highly preferred
Significant experience with corporate governance functions
Strong communication skills, both verbal and written
Technology experience using MS Suite, BoardVantage, and DocuSign if preferred

Job Responsibility

Interpretation of Governance Documents to respond to leadership questions and providing thought partnership to the VP, Associate General Counsel
Preparation and changes to Board materials such as resolutions, governance documents, agendas, UWC, and presentations as needed
Preparing/supporting responses to regulatory filings/questions related to directors and officers and governance processes and procedures
Support for transition of subsidiary Boards to consistent processes and procedures
Support for work to document all Governance team processes and procedures
Maintenance and updates to Board/Corporate records including support for finalizing (proofing) final minutes, electronic signatures on minutes (DocuSign), filing and tracking minutes, ensuring all file locations have consistent and current documentation
Maintaining the Board Reference Manual for Directors (meeting dates, Director information, Committee Charters, Corporate Governance Guidelines)
Interface with BoardVantage including preparation and upload of Board binders, including permission settings, ensuring records retention of BoardVantage materials, updating Board landing page materials (archives, Board reference manual etc)
Interface with CSC registered agent platform/contacts by responding to corporate annual report filing questions, updating the CSC data for Director and Officer changes, and cleaning up filings and historic research where needed

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Paralegal

As a Paralegal within our U.S. Legal Affairs team, you will provide critical leg...

Location

United States of America , San Antonio

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Minimum 3 years’ experience as a paralegal or legal assistant, preferably in a corporate or franchise environment
Strong organizational and communication skills
Experience with litigation support, contract review, and corporate filings
Proficiency with legal management software (Legal Tracker, Laserfiche, etc.) is a plus
Ability to work independently and collaboratively in a fast-paced environment

Job Responsibility

Prepare default notices and correspondence to franchisees
Draft Mutual Termination Agreements, Amendments, and related documents
Handle incoming risk management matters for franchise stores
Advise plaintiff’s attorneys on proper defendants
Prepare tender letters and maintain litigation logs
Prepare resolutions and merger documents
Coordinate filings and document requests from other departments
Manage Certificates of Good Standing, assumed name filings, and historical document requests
Prepare monthly reports for annual filings
Open and close legal matters

What we offer

Competitive benefits package (medical, dental, etc.)
Pension plan or stock purchase plan options
Employee discounts and scholarship programs
Paid time off (vacation, sick, personal days)
Learning and development opportunities

Fulltime

Paralegal

We are extending an opportunity to join our team as a Paralegal in McLean, Virgi...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with trust and estate administration
experience drafting wills, trusts, powers of attorney, and other estate planning documents
ability to manage the probate process, including filing necessary court documents and communicating with executors and beneficiaries
experience maintaining and organizing trust and estate files
knowledge of corporate/business transactions, including business formation tasks, preparing and filing formation documents, supporting sale of businesses or mergers, coordinating due diligence and closing processes, maintaining corporate minute books, preparing board of directors and shareholder resolutions, and managing corporate filings
proficiency in general legal and administrative support, including preparing, proofreading, and editing legal documents, correspondence, and reports
strong organizational skills and attention to legal compliance requirements.

Job Responsibility

Draft, proofread, and edit legal documents, correspondence, and reports
manage and organize trust and estate files, maintaining up-to-date information
handle the drafting of wills, trusts, powers of attorney, and other estate planning documents
oversee the probate process, including filing necessary court documents and communicating with executors and beneficiaries
assist with business formation tasks, including preparing and filing formation documents
support the sale of businesses or mergers by drafting and reviewing contracts and transactional documents
coordinate due diligence and closing process for business transactions
maintain and update corporate minute books
prepare board of directors and shareholder resolutions
manage corporate filings and ensure compliance with corporate governance requirements.

What we offer

Medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan.

Fulltime

Corporate Paralegal

Navan is seeking a detail-oriented and organized paralegal to support our corpor...

Location

United States , Palo Alto; San Francisco

Salary:

67500.00 - 121000.00 USD / Year

Navan

Expiration Date

Until further notice

Requirements

5+ years of experience in a similar role
Experience supporting public companies and familiarity with SEC regulations, securities laws, and complex corporate structures
Strong experience with corporate legal documents and filings, including the preparation of board materials, corporate filings, and SEC reports
Bachelor’s Degree and paralegal certificate
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems
Notary public or willingness to become a notary public
High ethical standards and the ability to maintain discretion and confidentiality
Strong problem-solving and critical-thinking abilities
Self-starter, proactive, detail and deadline oriented
A positive, ‘can-do’ outlook, a sense of excitement to learn and contribute to the team’s goals, and a willingness to roll up their sleeves and get the job done

Job Responsibility

Assist with SEC and public company reporting, including periodic reports (Form 10-K and Form 10-Q), current reports (Form 8-K), proxy statements, annual meeting of stockholders, and other required SEC filings
Prepare, file and track Section 16 filings, including obtaining applicable EDGAR codes, maintaining filing records, and managing related 10b5-1 trading plans
Support compliance with securities laws, including monitoring and tracking insider trading policies, SEC reporting requirements, and other relevant regulations
Assist in drafting, reviewing, and maintaining corporate governance documents, including board resolutions, meeting minutes, stockholder consents, corporate governance policies and procedures, and support the preparation of board and committee meeting materials, D&O questionnaires, and managing the board portal
Manage subsidiaries and coordinate corporate governance, corporate reporting and other subsidiary management matters, including organizational charts, statutory filings, entity formations, business registrations, qualifications, dissolutions, and election of directors and officers
Manage U.S. state and local filings, foreign qualifications, business licenses, and various business entity documents with governmental agencies
Work closely with other members of the team to fulfill compliance and corporate governance requirements
Assist with due diligence and related support on major corporate transactions (public offerings, M&A, financings, etc.), including organizing and maintaining virtual data rooms, tracking transaction documentation, and managing closing process
Coordinate the collection and organization of necessary corporate documents for submission to the SEC and other regulatory bodies
Assist in the preparation of corporate-transaction related documents, including registration statements, prospectuses, and related exhibits

What we offer

Generous medical plans, dental, and vision benefits with premiums covered by Navan
Various insurance options designed to cover each family's needs
Paid parental and bereavement leave
Subsidized commuter benefits
Mental health support
Connectivity stipends
Pet insurance
Lunches and happy hours

Fulltime

Corporate Paralegal

Fivetran is looking for a curious, resourceful and detail-oriented Corporate Par...

Location

United States , Oakland

Salary:

139072.55 - 173840.68 USD / Year

Fivetran

Expiration Date

Until further notice

Requirements

Undergraduate degree from a 4-year accredited institution
8+ years of experience as a corporate paralegal and/or legal operations professional at a technology company or law firm
Proven track record of scaling corporate operations processes such as signing authority frameworks, approval workflows and record management systems
Substantial experience supporting IPO, M&A transactions and financing rounds, with demonstrated end-to-end transaction management
Strong working knowledge of corporate governance, subsidiary management, SEC compliance, entity compliance (U.S. and international), KYC/UBO, regulatory filings, corporate record keeping and secretary’s office functions
Exceptional drafting, organizational and communication skills
Experience managing multiple complex projects simultaneously

Job Responsibility

Support routine and complex corporate governance across all subsidiaries, including maintaining entity records, managing board materials and minute books and assisting with regulatory filings
Provide project management and support for complex corporate transactions including M&A, financing rounds and strategic transactions through due diligence coordination, document management and closing preparations
Collaborate with cross-functional teams (HR, Tax, Finance, Treasury, Accounting and Legal) to anticipate, implement and/or address complex projects or transactions, including subsidiary formation and dissolution
Partner with outside counsel as needed on various corporate matters
Support our corporate insurance portfolio
Support execution logistics, including signature collection, notarization and apostille
Collaborate with internal teams to manage due diligence and KYC requests from third-party service providers and customers
Together with our Senior Equity Administrator, assist in supporting our equity program and management of our equity management platforms (Carta and Equity Edge)
Assist with miscellaneous administrative tasks, including processing international mail, invoice processing and procurement (Coupa)
Work to identify, build and maintain scalable corporate operations processes, with emphasis on documentation and audit trails

What we offer

100% employer-paid medical insurance*
Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
RSU stock grants*
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Fulltime

Corporate Paralegal

From Fivetran’s founding until now, our mission has remained the same: to make a...

Location

United States , Denver

Salary:

121688.59 - 152110.74 USD / Year

Fivetran

Expiration Date

Until further notice

Requirements

Undergraduate degree from a 4-year accredited institution
8+ years of experience as a corporate paralegal and/or legal operations professional at a technology company or law firm
Proven track record of scaling corporate operations processes such as signing authority frameworks, approval workflows and record management systems
Substantial experience supporting IPO, M&A transactions and financing rounds, with demonstrated end-to-end transaction management
Strong working knowledge of corporate governance, subsidiary management, SEC compliance, entity compliance (U.S. and international), KYC/UBO, regulatory filings, corporate record keeping and secretary’s office functions
Exceptional drafting, organizational and communication skills
Experience managing multiple complex projects simultaneously

Job Responsibility

Support routine and complex corporate governance across all subsidiaries, including maintaining entity records, managing board materials and minute books and assisting with regulatory filings
Provide project management and support for complex corporate transactions including M&A, financing rounds and strategic transactions through due diligence coordination, document management and closing preparations
Collaborate with cross-functional teams (HR, Tax, Finance, Treasury, Accounting and Legal) to anticipate, implement and/or address complex projects or transactions, including subsidiary formation and dissolution
Partner with outside counsel as needed on various corporate matters
Support our corporate insurance portfolio
Support execution logistics, including signature collection, notarization and apostille
Collaborate with internal teams to manage due diligence and KYC requests from third-party service providers and customers
Together with our Senior Equity Administrator, assist in supporting our equity program and management of our equity management platforms (Carta and Equity Edge)
Assist with miscellaneous administrative tasks, including processing international mail, invoice processing and procurement (Coupa)
Work to identify, build and maintain scalable corporate operations processes, with emphasis on documentation and audit trails

What we offer

100% employer-paid medical insurance
Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
RSU stock grants
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Fulltime

Paralegal

Conduct contract review, provide legal and advisory support, and provide risk, c...

Location

United States , Johnston, RI or Norwood, MA

Salary:

34.46 - 49.54 USD / Hour

FM

Expiration Date

Until further notice

Requirements

Paralegal certificate required
1-5 years’ experience in a paralegal or contracts review position, preferably in the insurance or financial services sector
Background in contract review, general paralegal support, legal research, corporate formation, registrations, governance, compliance and secretarial matters
Excellent verbal and written communication skills with experience working with sensitive and confidential information
The ability to perform electronic legal research (familiarity Westlaw or Lexis)
Advanced computer (Word, Excel, PowerPoint and Outlook) and organizational skills required
Ability to work cohesively in a team environment as well as the ability to work independently with guidance and supervision by a Corporate Affairs attorney
Ability to prioritize, multi-task and manage several projects at once with oversight by a Corporate Affairs attorney
Detail oriented
Knowledge of legal terminology and principles

Job Responsibility

Conduct contract review, provide legal and advisory support, and provide risk, compliance, corporate governance, and corporate secretarial services
Perform contract review for a broad range of contracts, including but not limited to MSAs, SOWs, NDAs, EULAs, SAAS, ensuring that contracts are in compliance with legal and regulatory requirements and organization policies, and conduct legal research
Act as an additional point of contact between business partners and the Corporate Affairs team
Support compliance initiatives through legal research, documentation, and planning
Assist with Corporate Affairs projects and objectives
Liaise with outside counsel as needed
Draft recommended corporate resolutions and related paperwork
Prepare and file corporate documentation
Obtain appropriate notarizations, consulate seals
Maintain and track corporate filings

What we offer

Incentive plan
Generous health and well-being programs
401(k) and pension plan
Career development opportunities
Tuition reimbursement
Flexible work
Time off allowances

Fulltime

Corporate Paralegal

We are working with an established law firm in Reading that advises a high-quali...

Location

United Kingdom , Reading

Salary:

30000.00 - 35000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

A strong and consistent academic background, ideally supported by a law degree or relevant legal qualifications
Confident IT and document production skills, with the ability to produce accurate, well-presented work to tight deadlines
Highly organised, with strong attention to detail and the ability to manage multiple tasks effectively
A sharp and analytical approach, with the ability to understand and support complex legal matters
Clear and professional communication skills, both written and verbal
A proactive, positive attitude and a willingness to support the wider team as needed

Job Responsibility

Creating, maintaining and overseeing virtual data rooms for corporate transactions
Supporting company secretarial work, including drafting board minutes, maintaining statutory registers and preparing filings for Companies House
Assisting with the preparation of supporting documentation for a range of corporate and finance matters
Undertaking legal and commercial research as required by the team
Managing and submitting electronic Companies House filings accurately and on time
Providing wider administrative and compliance support to the Corporate team, including file set-up, document management and archiving

What we offer

Pensions
Annual Leave
Health Care
Parking
Hybrid Working Pattern
Excellent training, supervision and support
Excellent Pension contribution

Fulltime

Corporate Filing Support

Corporate Tools

Location:

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 07, 2025

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