Corporate Executive Assistant

• Provide high-level administrative support to multiple attorneys, including partners, act as a trusted point of contact for clients, colleagues, and internal teams
• Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines
• Monitor email inboxes, draft, proof and send correspondence, ensure deadlines and commitments are met
• Triage requests, flag priorities, follow up, and provide reminders as needed
• Draft, edit, and proofread letters, contracts, and complex legal documents
• run redlines
• ensure all outgoing work product is polished, accurate, and in line with firm standards
• Manage new matter intake, engagement letters, and client onboarding requirements, coordinating closely with internal departments
• Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping
• Arrange and coordinate complex travel, conference calls, and meetings
• manage expense reimbursements
• Oversee scheduling of conference rooms and catering needs for client meetings and internal events
• Assist with attorneys’ timekeeping, prebills, and billing processes, ensuring compliance with client and firm requirements
• Assist with preparation of client-facing materials, including pitches, proposals, and RFP responses
• Update attorney contacts in Outlook and maintain CRM lists (e.g. Salesforce)
• Handle special projects and research requests with discretion and initiative
• Provide back-up coverage for fellow Executive Assistants as needed and contribute to a strong, collaborative support team culture

• 5+ years of executive assistant experience, preferably in a law firm or professional services environment
• Bachelor’s degree or equivalent experience preferred
• Demonstrated experience supporting multiple senior-level professionals with complex and demanding practices
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment
• Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with legal technology tools
• Excellent written and verbal communication skills, with impeccable grammar, spelling, and attention to detail
• Proven ability to exercise judgment, solve problems independently, and manage sensitive information with discretion
• A proactive, invested mindset with a strong sense of ownership and responsibility for attorneys’ success
• Flexibility to work occasional overtime to meet business needs

Proficiency in Salesforce a plus

• Highly competitive salary and benefits package
• Discretionary year-end merit bonus based on performance