COO / Senior Executive Assistant Job at Cora Partners (Algarve)

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Executive Assistant

The Executive Assistant role will provide dedicated support to three senior lead...

Location

United Kingdom

Salary:

33242.40 - 37341.58 GBP / Year

Mozilla

Expiration Date

Until further notice

Requirements

At least 5 years of experience supporting senior leaders in complex, mission-driven or matrixed organizations
Proven ability to manage competing priorities with excellent judgment, discretion, and professionalism
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Demonstrated experience working across time zones in remote or hybrid environments
High degree of integrity and comfort handling confidential information
Proficiency with Google Workspace, Zoom, and asynchronous collaboration tools

Job Responsibility

Establish trusted working rhythms with the COO, VP Strategic Communications, and VP Finance & Administration, including preferences, priorities, and communication styles
Take full ownership of complex, multi–time zone calendars and meeting coordination
Streamline scheduling, travel, and administrative workflows across the three executive portfolios
Support logistics and preparation for leadership meetings, cross-functional forums, and external engagements
Build strong working relationships with other Executive Assistants and Executive Program Managers across Mozilla Foundation
Identify opportunities to improve executive support processes and documentation in a remote-first environment
Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts
Coordinate meetings end-to-end, including preparation, agendas, briefing materials, and follow-up on action items
Plan and manage domestic and international travel, including itineraries, visas (where applicable), and logistics
Handle administrative processes such as expenses, approvals, correspondence, and document management

What we offer

Private Medical Insurance
Extended Sick Leave
Global Employee Assistance Program (EAP)
Retirement Plan contributions
Paid Time Off: 20 days annual leave + sick days and your birthday
Company Holidays + Shutdown
Wellness budget
Professional Development budget
Top up program for Pregnancy and Parental leaves

Fulltime

Strategy and Governance Chief of Staff - Director

Business Management guides and supports the effective management and governance ...

Location

United States , Whippany; New York

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Executive leadership: Demonstrated ability to manage the operating rhythm of a COO organization — driving agendas, actions, and governance processes that enable efficient and transparent decision-making
Organizational and stakeholder excellence: Strong influencing skills with senior stakeholders across businesses, regions, and functions
adept at managing sensitive and confidential matters with sound judgment and discretion
Structured delivery and prioritization: Exceptional ability to bring order and structure to ambiguity — balancing competing priorities, anticipating needs, and ensuring the COO’s focus stays on what matters most
Commercial and operational understanding: Solid grounding in banking, risk, finance, or transformation, enabling pragmatic assessment of issues and alignment with business performance goals
Team leadership and collaboration: Experience leading or coordinating multi-functional teams and driving cross-departmental initiatives with accountability and follow-through

Job Responsibility

Strategic support to senior executives, such as the CEO or other top-level leaders including assistance in the development and execution of in year and multi-year business strategy, research, and analysis to support decision-making and act as delegate for the senior executive in specific situations
Management of Colleague engagement planning in line with the strategic direction, managing communication channels and ensuring effective coordination across different departments and teams
Management of key projects and strategic initiatives on behalf of senior executives, ensuring strategic projects are on track, monitoring of progress, and provision of regular updates to the executive team
Improvement of operational efficiency, alongside functional partners, within the organisation including the identification of areas for improvement, streamlining of processes, and implementation of consistently excellent best practices to enhance productivity and effectiveness
Development of performance reporting for key metrics that reinforce the strategic objectives of the division and support the external commitments made. Analyse and draw insight to drive performance. Involvement in aspects of financial analysis and budget management, including assistance in financial planning, forecasting, cost management and monitoring of financial performance against targets
Support to senior leadership to ensure appropriate resourcing across the business/function including planning and forecasting, partnering with HR to drive talent development and succession planning including the identification of high-potential employees, provision of mentorship and guidance, and support to leadership development and diversity initiatives
Support to the senior executive with risk and control oversight, escalation, crisis management and risk mitigation, support the development of contingency plans, coordination of responses to emergencies, and ensure business continuity
Implementation of a robust governance framework which supports the board of directors, executive forums and governance committees through the preparation of board materials, organisation of meetings, and ensuring compliance with regulatory requirements

Fulltime

Executive Assistant

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is preferred, with 5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities to ensure effective use of leadership time
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives and timely completion of tasks
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics to support internal, board, regulatory, and external engagements
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors while practicing strict confidentiality and professional discretion
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting across leadership initiatives
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is preferred, with 5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities to ensure effective use of leadership time
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives and timely completion of tasks
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics to support internal, board, regulatory, and external engagements
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors while practicing strict confidentiality and professional discretion
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting across leadership initiatives
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

Executive Assistant to C-Suite

Are you an experienced executive support professional ready to serve as a truste...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
5+ years of relevant experience
Experience supporting senior-level executives or working in a business or governmental environment
Ability to maintain confidentiality and exercise sound judgment
Strong interest in financial and regulatory policy
Proven ability to manage multiple priorities with attention to detail and follow-through
Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel, SharePoint, and related tools

Job Responsibility

Provide high-level executive support to the CEO and COO by managing calendars, communications, travel, meetings, and administrative priorities
Track and coordinate organizational priorities, projects, and deliverables to support execution of strategic initiatives
Prepare and organize briefing materials, presentations, correspondence, and meeting logistics
Serve as a key liaison to senior staff, board members, external stakeholders, and vendors
Monitor expenses, maintain records, manage member lists and working groups, and maintain accurate documentation and reporting
Perform additional tasks as required

What we offer

Comprehensive benefits package upon conversion

Fulltime

COO / Senior Executive Assistant

Cora Partners

Location:
Portugal , Algarve

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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