CrawlJobs Logo

Contracts Financial Administrator

kairosinc.net Logo

KAIROS Inc

Location Icon

Location:
United States, California

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

60000.00 - 85000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Financial Administrator, to join our team. This position will work under the direction of the Director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues which includes monitoring contract and associate programs to ensure contractual obligations are communicated and understood. The candidate is expected to have in depth working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).

Job Responsibility:

  • Ability to review timesheet accuracy and maintain compliance with DCAA requirements
  • Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
  • Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR)
  • route requests for appropriate approvals and maintain required documentation
  • Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements
  • Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables
  • Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications
  • Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies
  • Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
  • Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies
  • Prepare and manage written communications with internal and external customers for assigned contractual matters
  • Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls
  • Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information
  • Review and assist with negotiations on NDAs and TAs
  • Assist in all financial reporting for contracts

Requirements:

  • Must have capable and effective proposal development skills
  • Excellent negotiation skills
  • Strong customer relations, analytics, and documentation skills
  • Excellent relationship management skills and experience working with internal stakeholders, customers, and partners
  • Strong analytical and research analysis skills
  • Self-starter, highly motivated, strong work ethic with a commitment to quality
  • Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
  • Ability to work within a challenging, fast-paced, team-oriented environment
  • Ability to work independently
  • Ability to multi-task and meet competing, deliverable deadlines
  • Detail oriented
  • Excellent interpersonal and customer service skills
  • Excellent verbal and written communication skills to provide clear status and/or communicate issues
  • Ability to adapt to evolving technology
  • Bachelor’s degree in business, finance, or related discipline
  • At least three (3) years or more years of related experience working with DoD contracts
  • In lieu of degree an associate’s degree and four (4) years additional experience
  • or six (6) years additional experience
  • Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required
  • Direct experience with administering and pricing complex contracts
  • Experience with Federal Government contract administration experience involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from contract award to closeout
  • Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non-disclosure agreements
  • Extensive experience with FAR/DFAR regulations
  • Experience using Deltek Costpoint required. (Time/Expense, Projects, Reporting and Invoicing)
  • Experience with cost proposal preparation and DCAA audits
  • Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s)
  • Must be a U.S. Citizen
  • Must be able to complete the full background investigation
  • This position requires an Active Secret Security Clearance
What we offer:
  • Medical Coverage
  • Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
  • Health Savings Account with Contribution by Employer
  • 401K Plan with Employer Matching
  • Annual Discretionary Bonuses
  • Paid Time Off
  • Eleven (11) Paid Holidays
  • Certification reimbursement program
  • Tuition Reimbursement Program
  • Paid Parental Leave
  • Employee Assistance Program (EAP)
  • Rewards and recognition programs
  • Community outreach events through our KAIROS Kares group

Additional Information:

Job Posted:
December 09, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
Icon
View All Jobs In This Company
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Contracts Financial Administrator

Contracts Administrator

The Contracts Administrator is responsible for overseeing, reviewing, and managi...
Location
Location
United States , White Marsh
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2-4 years of paralegal experience in commercial construction
  • Proven experience with government and commercial contract negotiations and processing
  • Proficiency in Microsoft Word, data entry systems, and document management platforms
  • Focus on strong editing, comparison, and analytical skills for contract documentation
  • Excellent organizational skills and the ability to maintain accurate records in a fast-paced environment
  • Exceptional verbal and written communication skills for client interaction and internal collaboration
  • Familiarity with legal terms and construction industry jargon to streamline contract processes
  • Have a solid work ethic that includes doing the right thing, being reliable, trustworthy and honest
Job Responsibility
Job Responsibility
  • Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements
  • Ensure that all contracts align with corporate guidelines and legal standards per construction law
  • Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization
  • Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements
  • Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms
  • Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets
  • Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements
  • Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action
  • Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements
  • Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making
What we offer
What we offer
  • medical coverage
  • PTO
  • retirement savings
  • profit sharing
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Contract Administrator

Full-time Contract Administrator position available with competitive salary. Wor...
Location
Location
Australia , Hazelwood Park
Salary
Salary:
75000.00 - 90000.00 AUD / Year
11recruitment.com.au Logo
11 Recruitment
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Relevant qualification
  • At least 3 years of demonstrable experience in contract administration or a related role
  • Strong interpersonal skills with the ability to communicate and negotiate effectively
  • High level of attention to detail and excellent organisational capabilities
  • Strong critical thinking and problem-solving aptitude
  • Proven ability to operate autonomously as well as collaboratively within multidisciplinary teams
Job Responsibility
Job Responsibility
  • Supervise and manage contracts with suppliers, logistics providers, transport operators, insurance companies, employees, and subcontractors
  • Draft, review, and negotiate contract terms to align with company objectives and commercial standards
  • Ensure compliance with contractual obligations, internal processes, and industry regulations, maintaining the company’s reputation for ethical and reliable service
  • Coordinate and schedule supplier agreements and logistics operations, including meetings, documentation, and communication between internal and external stakeholders
  • Monitor contract deliverables and performance, such as shipping timelines, supplier milestones, invoices, and trade-related deadlines, and report progress to management
  • Collaborate with internal teams, auditors, and external partners to ensure effective contract management and smooth import/export operations
  • Identify and assess risks related to supplier and logistics contracts, developing strategies to minimize potential supply chain disruptions, financial impacts, or compliance issues
  • Resolve contract-related issues, including claims, variations, and disputes, ensuring timely and compliant resolutions
  • Maintain accurate, organized, and compliant records of all contract documentation according to company and legal requirements
  • Conduct regular reviews and audits of contracts to evaluate performance, identify improvement opportunities, and enhance efficiency and compliance
What we offer
What we offer
  • Superannuation
  • Fulltime
Read More
Arrow Right

Project Finance and Contracts Administrator

We are seeking a Project Finance and Contracts Administrator with experience of ...
Location
Location
United Kingdom
Salary
Salary:
Not provided
purcelluk.com Logo
Purcell
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working with architectural or design-led consultancy businesses
  • Knowledge and practical experience with NEC4 contracts (preferably ECC and PSC forms)
  • Proficiency in CMap or similar project management/ERP tools
  • Excellent numerical, analytical, and problem-solving skills
  • Strong communication skills with the ability to explain financial matters to non-financial stakeholders
  • High attention to detail and organisational skills
  • Use business software tools such as Excel, Outlook, and internal systems to support contract and project-related tasks
Job Responsibility
Job Responsibility
  • Facilitate project financial management, including planning and forecasting, budget monitoring, and variance analysis
  • Oversee payment certification, invoicing, debtor control, and compliance with all contractual and reporting requirements
  • Ensure full compliance with NEC4 requirements by: Overseeing overall contract administration, including issuing instructions and managing changes
  • Applying NEC early warning procedures to proactively identify and manage risks
  • Supporting the assessment of compensation events by preparing and reviewing quotations before client submission
  • Raising, tracking, and managing purchase orders in line with procurement guidelines and deadlines
  • Manage sub-consultant appointments, including issuing contracts, purchase orders, contract changes, and addendums
  • Keep accurate records and databases related to project setup, budgeting, resourcing, financial record-keeping, contracts, suppliers, client interactions, making sure information is reliable and up to date
  • Produce clear monthly and quarterly financial reports
  • Work closely with internal and external teams on all financial aspects of projects and contracts
What we offer
What we offer
  • Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
  • Annual leave increasing with long service
  • Life assurance
  • Study sponsorship with paid study leave
  • Sabbaticals
  • Employee assistance programme
  • Season ticket loans
  • Cycle to work scheme
  • Virtual GP service
  • Subscription fees
Read More
Arrow Right

Contract Administrator

We are looking for a dedicated Contract Administrator to join our team in Chicag...
Location
Location
United States , Chicago
Salary
Salary:
80000.00 - 85000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in finance, accounting, business administration, or a related field
  • At least two years of experience in finance or accounting, or equivalent education and experience
  • Proficiency in advanced Excel and other Microsoft Office applications
  • Familiarity with construction-related contracts and the ability to interpret their content
  • Strong organizational and analytical skills with the ability to assess financial data effectively
  • Background in the construction industry, including accounting or finance experience, is preferred
  • Excellent interpersonal skills and the ability to collaborate with subcontractors and team members
  • Capability to manage sensitive information with a high level of integrity and confidentiality
Job Responsibility
Job Responsibility
  • Manage and oversee contract documentation, ensuring accuracy and compliance with company policies
  • Collaborate with subcontractors and internal teams to facilitate contract negotiations and resolve any issues
  • Analyze construction-related contracts to identify risks and ensure adherence to scope requirements
  • Utilize advanced Excel and Microsoft Office tools to maintain and evaluate financial data tied to contracts
  • Assist with project accounting tasks, providing insights and identifying discrepancies or red flags
  • Interpret and apply industry codes and standards to contracts, ensuring proper risk assessment
  • Prepare and present data to stakeholders, offering actionable insights for decision-making
  • Maintain confidentiality while handling sensitive financial data and contracts
  • Support calls for bids and pricing negotiations, ensuring competitive and fair outcomes
  • Ensure all contract processes align with organizational goals and regulatory requirements
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • 401K
  • Life and disability insurance
  • Fulltime
Read More
Arrow Right

Grant and Financial Administrator

The role involves maintaining and managing grant compliance, managing complex bu...
Location
Location
United States , Skokomish
Salary
Salary:
71000.00 - 93500.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2 or 4 year degree in finance, accounting, nonprofit management, or related is strongly preferred
  • Expertise in Grant Accounting
  • Experience in Grant Administration
  • Proficiency in Grant Management
  • Skills in Grant Writing
  • Knowledge of Contract Administration
  • Experience in Procurement
  • Understanding of Fund Accounting for Non-Profit organizations
  • Expertise in Budgeting
  • Proficiency in Account Reconciliation
Job Responsibility
Job Responsibility
  • Oversee a compliant internal financial system, ensuring funds tracking, funding source compliance, and procurement verification
  • Manage complex budgets with multiple funding sources in line with federal, state and local policies and requirements
  • Provide high-level administrative support to the Health Director and Deputy Director
  • Conduct procurement processes, including high value goods and requests for proposals, qualifications, quotes and more
  • Manage Grants and Contracts Matrix, advising relevant parties of expiring grants/contracts and sending report due reminders
  • Compile and submit competitive grant applications in compliance with funding sources and local requirements and policies
  • Administer grants comprehensively and compliantly, including tracking applications, reviewing and assisting with executing awards, and conducting start-up meetings
  • Assist with the development, infrastructure, workflow and management of new programs and services
  • Manage fee-for-service and revenue generating contracts and programs, monitoring revenue and expenses, and ensuring compliance with contracts/agreements
  • Provide training and mentoring for staff and contracted providers as needed
What we offer
What we offer
  • 40 or more days of paid leave/holidays
  • employer paid medical, dental, vision, life, long-term disability and ADD insurance
  • employer matched pension plan
  • employer paid Employee Assistance Program
  • wellness program
  • paid training
  • coffee
  • free parking
  • Fulltime
Read More
Arrow Right

Contract Administrator

We are a leading Maintenance, Repair, and Overhaul (MRO) facility specializing i...
Location
Location
United States , Phoenix
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills with attention to detail and critical thinking capabilities
  • Self-directed team player with the ability to work independently and take initiative to resolve issues
  • High level of comfort with computer systems and order management tools
Job Responsibility
Job Responsibility
  • Serve as the main liaison for customer communications, managing daily interactions with internal and external stakeholders
  • Process a high volume of transactions—up to 150+ orders per day—while maintaining accuracy and attention to detail
  • Administer commercial and military repair orders, including order acknowledgment, quoting, and invoicing
  • Interpret, manage, and execute customer contractual requirements to ensure compliance and service excellence
  • Proactively manage and mitigate risks to on-time delivery and financial penalties
  • Assess and determine the validity and disposition of warranty claims
  • Ensure adherence to Global Trade Compliance regulations in all customer-related activities
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Company 401(k) plan
  • Access to top jobs
  • Competitive compensation
  • Free online training
  • Fulltime
Read More
Arrow Right

Project Coordinator

This role is central to our operation in the construction industry and requires ...
Location
Location
United States , San Jose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A proven track record in managing construction projects
  • Demonstrated ability to develop and implement comprehensive project plans
  • Experience in project billing and financial tracking
  • Strong ability to manage and maintain client engagements effectively
  • Proficiency in contract administration, ensuring all contract terms and conditions are met effectively
Job Responsibility
Job Responsibility
  • Oversee and manage construction projects to ensure successful delivery
  • Liaise with various stakeholders, including internal clients, third parties, IT, and facility leaders
  • Administer contracts to ensure adherence to agreed service delivery standards
  • Provide leadership, support, and motivation to establish a strong presence on-site
  • Coordinate move management activities and manage space, storage, furniture, and equipment audits
  • Maintain project filing system and ensure all project documents are created in accordance with guidelines
  • Keep the client informed at all times of project progress
  • Attend meetings and undertake supporting activities as required, such as preparation of notes
  • Maintain accurate records for project expenses
  • Demonstrate flexibility and adaptability in response to various work environments
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Maintenance Accounts Administrator

Meticulous and experienced Accounts Administrator to join a supportive and flexi...
Location
Location
United Kingdom , Wincanton
Salary
Salary:
13.50 - 14.50 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administrative skills with a sharp attention to detail
  • Proactive mindset, capable of problem-solving independently
  • Proficiency in Microsoft Excel and effective file management
  • Ability to handle data and financial information reliably
  • A methodical approach to routine tasks
  • Knowledge of Sage software is a plus
Job Responsibility
Job Responsibility
  • Manage purchase orders and related correspondence
  • Reconcile weekly timesheets with planners and maintenance records
  • Process invoicing for extra works and services
  • Finalise invoices and maintain thorough documentation
  • Update and register maintenance contracts accurately
What we offer
What we offer
  • Competitive hourly rate
  • Opportunity for overtime at an enhanced rate
  • Flexible working hours within core office times (08:00 - 17:00)
  • Supportive and collaborative team environment
  • Potential for career development within the organisation
  • Parttime
Read More
Arrow Right
Welcome to CrawlJobs.com –
Your Global Job Discovery Platform
At CrawlJobs.com, we simplify finding your next career opportunity by bringing job listings directly to you from all corners of the web. Using cutting-edge AI and web-crawling technologies, we gather and curate job offers from various sources across the globe, ensuring you have access to the most up-to-date job listings in one place.
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Australia Jobs Canada Jobs Poland Jobs Ireland Jobs Spain Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
© 2025 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy