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Contract Recruiting Coordinator

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Merlin Labs

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Location:
United States , Boston

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Contract Recruiting Coordinator role at Merlin, a venture backed aerospace startup building a non-human pilot to enable both reduced crew and uncrewed flight.

Job Responsibility:

  • Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams
  • Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations
  • Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience
  • Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum
  • Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS)
  • Prepare interview materials, agendas, and interviewer guidance as needed
  • Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps
  • Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency
  • Identify opportunities to improve coordination processes and candidate experience during the contract period
  • Provide general administrative and operational support to the recruiting team as hiring needs evolve

Requirements:

  • 1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role
  • Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments
  • Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar)
  • Excellent written and verbal communication skills with a candidate-first mindset
  • High attention to detail and strong organizational skills with the ability to manage competing priorities
  • Comfort working independently in a contract role with minimal ramp-up time
  • Proficiency with Google Workspace and/or Microsoft Office tools
  • Ability to maintain professionalism and confidentiality when handling sensitive candidate information
What we offer:
  • catered lunches
  • snacks
  • beverages
  • coffee
  • tea
  • health insurance
  • dental insurance
  • life insurance
  • unlimited vacation
  • 401k with match

Additional Information:

Job Posted:
January 22, 2026

Work Type:
On-site work
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