Conference Reservation Coordinator Job at Wilson, Sonsini, Goodrich & Rosati (New York)

Groups And Events Coordinator

We are looking for a Group Reservations/Events Coordinator to join our Sales Dep...

Location

New Zealand , Auckland

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ability to communicate clearly, appropriately and professionally with guests and stakeholders
Engage guests in conversation regarding their stay, property services, and area attractions/offerings
Exceptional computer skills - Microsoft Office Words, PowerPoint, Excel, Outlook
Experience with using reservation system e.g. MARSHA, Fidelio, OPERA is preferred
Hospitality background is essential
Sales experience would be a bonus
Individual who can comply with quality assurance expectations and standards

Job Responsibility

Input group rooming lists using reservation systems (e.g., MARSHA, Fidelio, OPERA)
Keep organized files of all groups for easy and accurate reference for an event
Revise room blocks in the reservation system to maintain the required number of available rooms after rooming lists are entered
Set-up proper billing accounts according to Accounting policies
Input and access data in reservation system by entering correct information into proper fields
Indicate special room reservation types by inputting the correct code and rate into the reservation system
Liaise with F&B, Kitchen, Sales and other relevant departments to make sure that the client achieve seamless service during their business stay at the hotel
Work with the sales team on any tradeshow or events
Design, confirm, and effectively communicate room layouts and set-up requirements for special events
Enter and retrieve information contained in computer databases

What we offer

Competitive salary and benefits
Discounted staff parking
Discounted food & beverages for all Marriott properties throughout the world
Discounted accommodation for all Marriott properties throughout the world
Discounts on food and beverage in all outlets of the Hotel
Unlimited career and development opportunities

Fulltime

Receptionist

Law Firm in Downtown Miami seeks a Receptionist to join their team. The Receptio...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Prior reception or administrative experience in a law firm or professional services environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication skills, both written and verbal
Strong organizational and time management skills
Detail-oriented with the ability to manage multiple tasks simultaneously
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and dependable work ethic
Regular in-office attendance

Job Responsibility

Greet clients, visitors, attorneys, and staff in a professional and welcoming manner
Manage incoming calls and direct them to the appropriate person or department
Maintain the reception area and ensure it is clean, organized, and presentable
Schedule and coordinate appointments, meetings, and conference room reservations
Manage conference room reservations in Rendezvous for the Miami office
Handle expense reimbursements, check requests, and invoice processing
manage office credit card expenses, obtain appropriate documentation, and submit to appropriate parties
Provide administrative and clerical support as needed
Collaborate across teams to ensure smooth office operations
Serve as backup for Office Services role as needed (e.g., prepare courier packages, distribute mail, manage hospitality functions such as meeting setup and refreshments, maintain shared areas and conference rooms)

Fulltime

Executive Office Manager

This executive support position anticipates, plans, schedules, develops and impl...

Location

United States , Kinston

Salary:

Not provided

Airbus

Expiration Date

Until further notice

Requirements

Bachelor’s degree with an emphasis in business, communications, or a related field
Candidates without a degree will be considered with 10+ years of experience
Minimum of 6 years of experience in an Executive Assistant role is preferred
Must be proficient with Microsoft Office Suite (Word, Excel, & PowerPoint)
Excellent verbal and written communication skills in English
Proficient in Google Workspace apps (Gmail, Gdocs, GSheets..)
5% travel Domestic
Must possess excellent written and verbal communications skills
Ability to adapt in changing environment while managing multiple priorities
Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products

Job Responsibility

Manage and monitor Leadership Teams’ calendars including scheduling meetings, appointments, travel, etc.
Coordinate and ensure travel arrangements are completed accurately
Maintain contact with executive(s) while travelling and inform them regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions
Responsible for tracking the currency of work essentials such as passports, visas and licenses for VP
Maintain, update and publish group calendar. Maintain and update contacts for executive(s)
Prepare, process and maintain inventory of travel/expense reports for Executive Leaders
Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action
Compose announcements/emails for Executive Leader approval and distribution
Proofread and edit emails and announcements for VP and Directors upon request
Establish and maintain working relationships with key contacts throughout executive(s) area of contacts

What we offer

Competitive pay, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Paid time off including personal time, holidays and a paid parental leave program
Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path
as well as the opportunity to participate in accelerated development programmes
and both national and international mobility
Relocation assistance for qualified positions

Fulltime

Procurement Coordinator

The Procurement Coordinator provides essential support to the Procurement depart...

Location

United States , Doral

Salary:

20.00 - 25.00 USD / Hour

INSPYR Solutions

Expiration Date

Until further notice

Requirements

US Citizen, GC Holders or Authorized to Work in the U.S
Strong written communication skills
Professional verbal communication skills with the ability to adapt messaging to different audiences
Strong work ethic
Accountability and ownership of tasks
Excellent follow-through
Effective time management skills
Consistency and dependability
Ability to prioritize workload and manage multiple tasks efficiently

Job Responsibility

Review, validate, and process payment requests for marketing invoices
Verify the issuance and execution of marketing activities
Perform monthly reconciliations and prepare reports for authorization and invoice duplication identification
Ensure marketing activities are accurately documented through reporting and random item validation
Review payment requests for marketing invoices
Track invoices for all divisions, including billing items
Monitor the status of manual invoices
Follow up with Marketing on open invoices until all required supporting documentation is complete
Update invoice status reports received from Genpact
Follow up via email regarding rejected invoices

What we offer

Comprehensive medical benefits
Competitive pay
401(k) retirement plan

Fulltime

Concierge Supervisor

As a Corporate Concierge in an exclusive dining venue within a top 5 Canadian ba...

Location

Canada , Toronto

Salary:

30.00 CAD / Hour

Canteen

Expiration Date

Until further notice

Requirements

Previous experience as a Lead concierge or GSA in a luxury hotel or comparable corporate/hospitality environment is preferred
Proficiency in Microsoft Office required
EMS is an asset
Professional telephone and email etiquette required
Attention to detail and organizational skills while working effectively at a fast pace
Ability to work both independently and as a team member
Effective and timely communication with both guests and internal stakeholders
Maintain a professional appearance and demeanor at all times
Displays strong critical thinking and problem-solving skills
Strong emphasis on exceptional customer service

Job Responsibility

Proactively welcome guests to cultivate a refined atmosphere and create lasting impressions
Anticipate operational challenges and implement high-level solutions for seamless service
Infuse a personal touch into all digital communications, maintaining a premium connection throughout the reservation lifecycle
Ensure prompt, professional responses to all inquiries, reflecting 5-star standards
Exercise the utmost discretion, creativity, and efficiency in managing complex inquiries or resolving high-priority concerns
Strategically develop weekly schedules for optimal staffing
Provide expert coverage for breaks and vacations, ensuring uninterrupted service
Spearhead the evolution of concierge training programs and personnel development
Oversee high-volume administrative projects, maintaining rigorous detail and accountability
Monitor concierge metrics and facilitate the attainment of operational and strategic goals

What we offer

Health, vision, and dental care coverage for eligible associates
Mental Health and Well-Being initiative
Employment Assistance Program which provides access to 24/7 support, resources, and information
Learning and career opportunities

Fulltime

Recruiting Coordinator

We are looking for a Recruiting Coordinator to help bring exceptional talent to ...

Location

United States , New York City

Salary:

60000.00 - 75000.00 USD / Year

EliseAI

Expiration Date

Until further notice

Requirements

Graduating with a Bachelors degree in 2025 - 2026
Interest in the recruiting space
Excellent organization skills with great attention to detail
A strong track record of execution and follow-through
Ability to multitask and prioritize multiple tasks and projects
Strong EQ and analytical skills
Strong verbal and written communication skills
Willingness to work in person at our office 5 days a week

Job Responsibility

Support all aspects of the recruiting process including interview scheduling, coordinating candidate travel, reserving conference rooms, and managing real-time schedule changes while working closely with recruiters and hiring managers
Own the entire candidate journey providing all candidates with positive experience starting from the initial contact all the way until they become part of the team
Maintain data integrity and all recruiting updates in our ATS, Ashby
Follow up with interviewers to collect candidate feedback following interviews
Greet candidates and manage all onsite interviews in our office
Help coordinate campus and lateral recruiting events, career fairs, meetups, etc.
Create offer documents for candidates and assist with the pre-onboarding process
Maintain and update recruiting process documentation, job postings
Support other ad-hoc recruiting and HR projects
Attract top-tier talent to join our driven team

What we offer

Equity in the company
Medical, Dental and Vision premiums covered at 100%
Fully paid parental leave
Commuter benefits
401k benefits
Fitness & home services stipend to cover part of your expenses so you can focus on what matters
A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
Unlimited vacation and paid holidays
We'll cover relocation packages and make the move exciting, not painful!

Fulltime

Research Coordinator

Location

United States , New York

Salary:

100000.00 - 115000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of administrative experience
Financial services experience preferred
Proficiency in Microsoft Office

Job Responsibility

Provide high-level administrative support including calendar management, meeting coordination, travel arrangements, and expense processing
Assist with team reporting, research distribution, and other operational tasks
Coordinate internal and external meetings with company management, research analysts, and other stakeholders
Support logistics for in-person meetings including conference room reservations and visitor coordination
Maintain internal records including meeting notes, contact databases, and research summaries

Research Coordinator

Location

United States , New York

Salary:

100000.00 - 115000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of experience as an admin or EA
Experience in financial services strongly preferred
Proficiency in Microsoft Office
Strong verbal and written communication skills with a professional demeanor

Job Responsibility

Provide high-level administrative support including calendar management, meeting coordination, travel arrangements, and expense processing
Coordinate internal and external meetings with company management, research analysts, and other stakeholders
Serve as a liaison between the investment team and external contacts
Maintain internal records including meeting notes, contact databases, and research summaries using shared platforms
Support logistics for in-person meetings including conference room reservations and visitor coordination
Assist with team reporting, research distribution, and other operational tasks

Conference Reservation Coordinator

Wilson, Sonsini, Goodrich & Rosati

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 29, 2025

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Conference Reservation Coordinator

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Location:United States , New York

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 29, 2025

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Job Posted:
December 29, 2025