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Client/Office Support

welchllp.com Logo

Welch

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Location:
Canada, Belleville

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Welch LLP is currently looking to hire a Client/Office Support individual for our Belleville office which is part of the Welch LLP – Quinte Region Practice. The successful candidate will have an opportunity to work with great people and great clients, in an environment that values and fosters respect, personal and professional development, and a healthy work-life balance. As Client/Office Support within the Belleville office, you will take a hands-on professional role in all aspects of administration. You will work closely with all members of the team including senior staff accountants, partners, and external clients. You will deliver outstanding client service and provide an experience that delights our clients, focusing on confidentiality and discretion. You will have an opportunity to work in an environment that builds on the strengths of every employee and promotes their professional and personal development.

Job Responsibility:

  • Greeting visitors, answering phones and directing calls
  • Maintaining pickup mail cabinet
  • Preparing CRA enclosure letters
  • Printing, collating, and saving various tax returns
  • Processing payments
  • Processing T1’s and other government filings
  • Running/reviewing AR statements
  • Scanning documents, communications, coordinating logistics, etc.
  • Setting up new clients
  • Typing, editing, and proofreading documents
  • Working on client communications as requested
  • Assisting with A/R follow-up
  • Arranging lunches/social activities
  • Backing up other administration staff
  • Completing weekly timesheet and WIP reports
  • Completing monthly Partner meeting reports
  • Contacting vendors for maintenance, repairs & emergency contacts
  • Coordinating and preparing for meetings
  • Coordinating couriers and mail
  • Distributing Federal & Ontario Budgets
  • Keeping office tidy and stocked, including kitchen and supply cabinets
  • Maintaining file destruction procedures: updating/sending destruction memo, list and arranging shredding
  • Maintaining phone system, copiers and office equipment
  • Making bank deposits
  • Ordering supplies
  • Providing general support for professional staff in the office
  • Providing liaison between offices
  • Testing Fire alarm & emergency lighting
  • Working on other communications or special projects as requested

Requirements:

  • Post-secondary diploma in Business Administration or related field is preferred
  • 1-2 years in an administrative role
  • Minimum 1 year of administrative experience in a busy professional services environment is preferred
  • Proven computer skills including Microsoft Office suite (Word, Excel, Outlook)
  • Experience delivering outstanding Client service and representing the Firm as the first point of contact with clients
  • Possesses excellent communication skills
  • Demonstrates organization skills and attention to detail
  • Ability to follow directions, instructions/procedures efficiently and accurately
  • Developing and maintaining relationships with clients and staff
  • Effectively managing, organizing and planning your time
  • Ability to work under pressure and with tight deadlines
  • Multi-tasking efficiently in a fast-paced environment while meeting deadlines
  • Demonstrates strong teaming skills and experience reporting to multiple people
  • Ability to work with numbers
  • demonstrates accuracy
  • Ability to work overtime as required including tax busy season
  • Ability to work onsite in Belleville, Ontario
What we offer:
  • Values and fosters respect, personal and professional development, and a healthy work-life balance
  • Opportunity for growth and advancement
  • Variety to explore different career paths
  • Opportunity to specialize and deepen skills
  • Flexibility of work-life balance
  • Focused on creating a diverse and inclusive environment, nurturing women in leadership, and supporting its surrounding communities

Additional Information:

Job Posted:
December 13, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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