Business Operations Assistant

• Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions
• Handle mail, deliveries, and visitor reception
• Manage voicemail messages and direct them to appropriate personnel
• Reserve meeting rooms and coordinate office meetings, including lunch arrangements
• Assist with facility maintenance and renovation projects
• Organize social events and staff celebrations
• Perform other administrative tasks as required
• Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports
• Support client service and business development initiatives
• Assist with budgeting, accounting, and financial reporting activities
• Aid in billing, collections, and accounts payable processes
• Contribute to the development and maintenance of Safety Program policies
• Request and manage certificates of insurance for clients and vendors
• Perform additional project and financial support tasks as required
• Human Resources: Maintain employment files and records
• Assist with recruitment and onboarding of new employees
• Schedule and prepare materials for detail oriented development meetings
• Administer background checks and drug/alcohol testing programs
• Support employee benefits program administration
• Track PTO records and maintain vacation calendars
• Assist with employment policy updates and implementation
• Handle additional HR-related responsibilities as needed
• Technology and Social Media: Update and maintain the company website and social media accounts to reflect company culture and projects
• Assist with technology acquisitions, leases, inventories, and warranties
• Track and troubleshoot technology issues and support tickets
• Develop and enforce technology policies and procedures
• Perform other technology-related tasks as required

• Proficiency in Microsoft Excel, Word, Teams, Outlook, Adobe, and Bluebeam
• Experience using multi-function office equipment and printers
• Strong ability to navigate computer programs and manage server files
• High level of initiative, independence, and responsibility
• Strong multi-tasking skills with attention to detail
• Problem-solving mindset and desire to contribute new ideas
• Experience with Deltek Vantagepoint and Smartsheet
• Associate’s or bachelor’s degree in business administration, HR, Accounting, or a related field
• 5+ years of relevant experience in office administration, HR, or operations support

Experience with Deltek Vantagepoint and Smartsheet

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan