Business Administrator

• Proactively manage the leader’s calendar with accuracy, timeliness, and conflict resolution aligned to priorities
• Plan and coordinate domestic and international travel itineraries
• Provide end-to-end support for executives, including schedules, travel, and expense management
• Organize and facilitate team events, off-sites, and logistics
• Serve as the single point of contact for administrative tasks such as purchase orders, expense verification, and procurement of gifts or awards
• Partner with business administrators on T&E budgets, onboarding/offboarding, and workforce planning
• Manage headcount tracking, vendor accounts, distribution lists, and security groups
• Ensure timely and accurate expense reconciliation in compliance with company policies
• Maintain confidentiality of manager and group information
• Coordinate team rhythms such as all-hands, town halls, AMAs, and technical reviews
• Manage budgets, procurement, and vendor relationships while collaborating with RE&F, HR, and Finance
• Identify and implement solutions for operational and process improvements
• Ensure new hires are fully set up on day one, including access, hardware, IDs, and relocation logistics
• Maintain org charts, distribution lists, and reporting structures
• Track and manage physical assets, procurement, and disbursement per policy and budget
• Build strong relationships across diverse stakeholder groups and the business support community
• Influence and embrace cross-functional and multicultural teams
• Ensure compliance with Microsoft and team policies and procedures

• High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience
• A great attitude and positive approach to people and tasks
• Effective written and verbal communication skills, including teamwork, facilitation, and negotiation
• Experience managing executive visits, team events, budgeting, vendor management, procurement and asset management
• Maintain the confidentiality of highly sensitive material with tact and professionalism
• Ability to react with appropriate urgency to situations and requests
• Strong attention to detail with strong problem-solving and troubleshooting skills
• Strong organizational skills
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Able to solve complex problems when they occur
• Proficiency with Microsoft software, including Microsoft Office and Outlook
• Project management experience

Bachelor's Degree AND 4+ years of proven relevant work experience