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The position oversees budget and operations, including business processes and administrative functions for the Academic Services Office. Evaluates operations and makes recommendations to the Dean and department Directors. Responsible for spending endowed and gift funds and communicating with the Dean and Directors regarding department budget status. Serves as primary administrative support for to the Dean of Academic Support and Advising, managing search processes and scheduling meetings, and communicating with department colleagues, faculty, and academic departments.
Job Responsibility:
Budget management and compliance: Builds budgets for Academic Services and affiliated units
Manages all expenses
Oversees processing of fiscally related requests
Handles effort certifications and payroll accounting adjustments
Completing monthly and fiscal year end budget tasks
Orders supplies
Processes department and program expenses
Financial Reporting: Provides reports and analysis monthly
Analyze budget utilization over time
Project Management: Establish office and project protocols
Develop record-keeping systems
Administrative support: Provides administrative support for the Dean
Processes Deans’ Certifications
Serves as primary administrative support to Peer Academic Support, the Myra Kraft Achievers Program, and the GenOne Network
Front desk and central office operations: Establishes procedures for robust management of front desk operations
Maintains office spaces, technology, and office supplies
Assists in maintaining the Academic Services email inbox
Assists with onboarding processes
Event management: Handles all aspects of the planning and implementation of fall and winter Orientation activities
Plans meetings, events, and retreats
Other duties: Perform other duties as assigned
Support cross-functional groups for the Dean as requested