Bids and Proposals Specialist Job at Avantor

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Bid specialist

APMP-certified, SC-cleared bid specialist with over 26 years' experience support...

Location

United Kingdom , Waterlooville

Salary:

Not provided

Bid Solutions

Expiration Date

Until further notice

Requirements

APMP-certified
SC-cleared
Over 26 years' experience supporting bid, marketing, business development and technical publications teams
Proven success as a proposal editor and writer
Meticulous, detail-oriented professional with a strong work ethic and high standards
Delivers high-quality, error-free content to tight deadlines
Experienced in working in small and large bid teams, in highly regulated environments for complex £multi-million contracts, including global, joint venture and consortium bids
Writes and edits a variety of content, including case studies, marketing materials, press releases, award entries, reports, web pages, social media posts and internal / external communications

Proposal Specialist

The Proposal Specialist plays a key role in Southland’s business development eff...

Location

United States , San Antonio

Salary:

80000.00 - 85000.00 USD / Year

Aquent

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field — or equivalent work experience
Minimum 1-3 years of experience in proposal writing, editing, or technical documentation within a professional services environment
Proficiency in Adobe InDesign required
Excellent writing, editing, and proofreading skills with strong attention to detail
Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Strong collaboration and customer service orientation
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)

Job Responsibility

Develop and manage prequalification and bid proposal packages, ensuring timely and compliant submissions
Establish and maintain organized file structures for project-specific RFQs and proposal materials
Coordinate and manage all aspects of client-generated RFQs, internal responses, and final deliverables
Prepare proposal components, including scopes of work, resumes, project experience lists, org charts, and supporting materials
Collaborate with internal teams to define deliverable timelines, submission requirements, and responsibilities
Design and support PowerPoint presentations for business development and client meetings
Partner with Marketing to standardize templates, tools, and procedures that ensure consistency and compliance with Southland brand standards
Maintain project data and collateral, including information for press releases, project profiles, and case studies for print and web use
Coordinate with Marketing on media opportunities, trade show schedules, and content updates

Fulltime

Sales Content & Knowledge Specialist

We’re looking for a strong writer and editor who’s passionate about crafting cle...

Location

United Kingdom

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Strong experience writing and editing sales or proposal content (e.g. RFPs, pitch decks, client presentations)
Excellent written English with the ability to tailor messaging to different audiences and sales scenarios
Strong PowerPoint skills – ability to design and refine client-facing slides (not just internal decks)
Comfortable working with content management platforms such as Loopio, Seismic, or SharePoint
Ability to manage multiple content projects and deadlines in a fast-paced, global environment
Strong stakeholder collaboration skills – especially working with SMEs and senior sales leaders
Highly organized and detail-oriented, with good judgment around brand, tone, and message alignment

Job Responsibility

Write, edit, and refine persuasive sales content for use in proposals, presentations, RFPs, and other sales materials
Collaborate with SMEs and sales teams to gather input and shape compelling client-focused narratives
Maintain and update a central library of approved content using tools like Loopio, Seismic, and SharePoint
Evolve and enhance sales templates, decks, and visual toolkits to reflect current messaging and brand standards
Build and maintain a strong library of case studies and proof points across services, industries, and geographies
Provide editing, proofreading, and messaging feedback on live bid materials, ensuring consistency, clarity, and impact
Support quality control on key bids and sales presentations, reviewing structure, tone, and visual alignment
Train and coach internal sales and opportunity management teams on sales writing best practices (e.g. tone, structure, storytelling)
Upload and organize final content in internal platforms, ensuring materials are easy to find and use across global teams
Help communicate new content and updates to the broader sales organization to drive adoption

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Fulltime

Bid Specialist - Senior

We are seeking an experienced IoT Bid Specialist to manage complex bids from qua...

Location

Hungary , Budapest

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Experienced in bids and proposals, preferably in telecoms or related sectors
Fluent in English with strong communication and stakeholder management skills
2–4 years of strategic project management experience or equivalent
Commercial acumen with experience in customer-facing negotiations (desired)
Skilled in managing virtual teams and delivering assertive communication
Proficient in PowerPoint and presentation tools
knowledge of project management methodologies (Prince2/PMP) is an advantage
APMP or similar accreditation in Bid and Proposal Management is a plus
Analytical, detail-oriented, and confident in decision-making
Understanding of IoT industry and global competitive landscape is desirable

Job Responsibility

Manage complex IoT bids and RFPs with bespoke elements from qualification to submission or contracting
Facilitate bid strategy communication and coach teams for customer presentations
Lead qualification meetings and make informed decisions based on stakeholder input
Review and present commercial propositions, assessing implications of bespoke solutions
Identify risks throughout the bid lifecycle and propose mitigation strategies
Recommend contracting alternatives based on legal and commercial terms
Build strong relationships with internal stakeholders and customers, ensuring timely delivery and quality proposals

What we offer

Opportunity to work on global IoT bids impacting Vodafone’s international enterprise clients
Exposure to strategic deal shaping and customer negotiations
Collaborative environment with cross-functional teams and senior stakeholders
Professional development through challenging projects and mentoring opportunities

Commercial Specialist Expert

We are seeking a Commercial Specialist to lead complex, multi-country bids and d...

Location

Hungary , Budapest

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Experienced in commercials, bids, and proposal management, ideally within telecoms or system integrator environments
Skilled in customer-facing negotiations and stakeholder management up to C-level
Proficient in leading virtual teams with strong facilitation and communication skills
Detail-oriented with proven accuracy in financial and commercial outputs
Capable of navigating ambiguity and adapting in fast-changing environments
Confident decision-maker, able to balance competing priorities and incomplete information
Experienced in risk management for complex sales cycles
Fluent in English
additional languages (German, Italian, Spanish) are an advantage
Knowledgeable in Prince2 or Agile methodologies, with strong presentation and coaching skills

Job Responsibility

Manage global, bespoke bids from qualification to contract signature, ensuring high-quality proposals that meet customer and internal business requirements
Lead commercial and bid strategies, including pricing development, risk management, and governance activities
Shape commercial propositions based on customer needs, competitive dynamics, and market insights
Facilitate multi-disciplinary virtual project teams, ensuring full alignment throughout the bid lifecycle
Lead customer negotiations—including C-level engagement—to secure optimal business outcomes for both VOIS and the client
Develop and recommend contracting approaches, commercial models, legal terms, and pricing strategy
Mentor senior bid and pricing specialists, promoting knowledge sharing and best practices
Act as a trusted advisor to leadership, contributing to transformation initiatives and process improvements
Maintain awareness of telecoms market trends and economic indicators to influence commercial decision-making
Oversee business cases, opportunity qualification, and stakeholder engagement across OpCos and partner markets

What we offer

Exposure to high-value, strategic global commercial opportunities
Collaboration with multinational teams and leadership stakeholders across VOIS and Vodafone markets
Opportunity to influence commercial strategy, pricing models, and transformation initiatives
A role that strengthens negotiation, risk management, and deal-shaping capabilities
Experience in a diverse and innovative environment focused on growth and continuous improvement

Proposals Senior Specialist

The Proposals Senior Specialist will lead strategic proposal efforts for complex...

Location

India , Bangalore

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

6-8 years of experience in Bid/Proposal Management
Advanced MS Word skills and proficiency in MS Office (PowerPoint, Excel etc.)
Subject Matter Expertise in proposal and RFP best practices
Strong attention to detail and project management skills
Advanced project management skills ability to manage multiple proposals of varying complexity simultaneously
Strong verbal and written communication skills to effectively author proposal content and collaborate with internal and external stakeholders
Advanced analytical and problem-solving skills to interpret proposal data, identify risks, and recommend process improvements
Proficiency in proposal management tools and systems for tracking, organizing, and managing proposal activities
Strategic knowledge and leadership skills to contribute to process enhancements and lead proposal projects impacting regional operations
Strong collaboration and cross-functional coordination skills for working effectively with sales, finance, legal, delivery, and regional teams

Job Responsibility

Manage multiple deals with moderate to high complexity, including large-scale, multi-tower, or global pursuits
Lead all aspects of proposal logistics, including setting up and managing collaborative workspaces, scheduling and facilitating status meetings, creating and maintaining proposal development plans, and ensuring version control and brand consistency across all deliverables
Establish and drive a clear bid calendar / proposal development plan, ensuring ownership of each deliverable is assigned, and all stakeholders are aligned on responsibilities, timelines, and quality expectations
Proactively identify and escalate risks or delays to pursuit leadership and management, offering mitigation strategies to ensure timely delivery of compliant, high-quality proposals
Conduct in-depth analysis of RFx documents, identifying key client requirements, evaluation criteria, and win themes. Develop first drafts using content libraries and tailor responses to align with client priorities
Collaborate with cross-functional teams including Sales, Solution Architects, Consulting, Delivery, Legal, HR, and Finance to gather inputs and ensure alignment across all proposal sections
Partner with Editors and Graphic Designers to produce visually compelling and brand-compliant responses, ensuring consistency in tone, structure, and messaging
Ensure all deliverables meet internal quality standards and client-specific requirements, including formatting, compliance, and submission protocols
Lead the development of proposal and presentation materials for orals, working closely with Technical SMEs, Finance, Legal, and Sales leadership to craft persuasive narratives and visuals
Contribute to the enhancement of the proposal content library by identifying and curating high-quality, reusable content from recent submissions

Proposals Senior Specialist

The Proposals Senior Specialist at NTT DATA will lead strategic proposal efforts...

Location

India , Hyderabad

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

6-8 years of experience in Bid/Proposal Management
Advanced MS Word skills and proficiency in MS Office (PowerPoint, Excel etc.)
Subject Matter Expertise in proposal and RFP best practices
Strong attention to detail and project management skills
Advanced project management skills ability to manage multiple proposals of varying complexity simultaneously
Strong verbal and written communication skills to effectively author proposal content and collaborate with internal and external stakeholders
Advanced analytical and problem-solving skills to interpret proposal data, identify risks, and recommend process improvements
Proficiency in proposal management tools and systems for tracking, organizing, and managing proposal activities
Strategic knowledge and leadership skills to contribute to process enhancements and lead proposal projects impacting regional operations
Strong collaboration and cross-functional coordination skills for working effectively with sales, finance, legal, delivery, and regional teams

Job Responsibility

Manage multiple deals with moderate to high complexity, including large-scale, multi-tower, or global pursuits
Lead all aspects of proposal logistics, including setting up and managing collaborative workspaces, scheduling and facilitating status meetings, creating and maintaining proposal development plans, and ensuring version control and brand consistency across all deliverables
Establish and drive a clear bid calendar / proposal development plan, ensuring ownership of each deliverable is assigned, and all stakeholders are aligned on responsibilities, timelines, and quality expectations
Proactively identify and escalate risks or delays to pursuit leadership and management, offering mitigation strategies to ensure timely delivery of compliant, high-quality proposals
Conduct in-depth analysis of RFx documents, identifying key client requirements, evaluation criteria, and win themes. Develop first drafts using content libraries and tailor responses to align with client priorities
Collaborate with cross-functional teams including Sales, Solution Architects, Consulting, Delivery, Legal, HR, and Finance to gather inputs and ensure alignment across all proposal sections
Partner with Editors and Graphic Designers to produce visually compelling and brand-compliant responses, ensuring consistency in tone, structure, and messaging
Ensure all deliverables meet internal quality standards and client-specific requirements, including formatting, compliance, and submission protocols
Lead the development of proposal and presentation materials for orals, working closely with Technical SMEs, Finance, Legal, and Sales leadership to craft persuasive narratives and visuals
Contribute to the enhancement of the proposal content library by identifying and curating high-quality, reusable content from recent submissions

Bids and Proposals Specialist

Avantor

Location:
Canada

Category:
Sales

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 18, 2026

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