Associate Operations Coordinator Jobs

New

Engineering Operations & Recruiting Coordinator

Real Time Consulting is seeking an Engineering Operations & Recruiting Coordinat...

Location

United States , Phoenix

Salary:

Not provided

Real Time Consulting

Expiration Date

Until further notice

Requirements

5 years of Operations, Recruiting and/or Office coordination / administration experience
2 years of recruiting coordination / administration experience
Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
Highly competent user of technical & software application solutions
Experience with ATS (Applicant Tracking Systems)
Proficient in Internet Searching and navigation, Boolean search techniques
Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
Extremely well organized
High attention to detail, resourceful, accurate and self-motivated
Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority

Job Responsibility

Create and maintain engineering and business operations reports
Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
Collect and track weekly Engineering timesheets & Work product progress reports
Maintain time off tracking system
Prepare Engineering on/off boarding documentation for project work
Summarize deliverables to meeting attendees, follow-up to ensure completion
Maintain business contract document logs
Maintain client ID registrations
Client satisfaction survey initiation and tracking
Review work processes to ensure compliance with business standards and to identify work improvements

What we offer

2 weeks PTO
8 paid Holidays
Health/ Dental/ Vision Benefits
401K plan
professional office environment, with casual attire

Fulltime

New

People Operations Associate

The People Operations Associate will provide essential support to our organizati...

Location

United States , New York City

Salary:

70000.00 - 85000.00 USD / Year

Pomelo Care

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, coordination, or operations role, ideally within the HR, People Operations, or Talent Acquisition space
Ability to work from Pomelo's NYC Headquarters 4 - 5 days a week
Exceptional organizational skills and a keen eye for detail
A strong sense of urgency and the ability to manage multiple priorities in a fast-paced environment
High emotional intelligence, empathy, and the proven ability to handle sensitive and confidential information with discretion
A "no task is too small" attitude and a deep passion for creating a positive employee experience

Job Responsibility

Own the new hire onboarding process including: sending offer letters, initiating background checks, leading Day 1 orientation, and collecting I-9 documentation, as well as being available to new team members for questions or general support
Oversee all incoming communications to the HR team, including physical mail, email and Slack
triage requests, escalating those that need additional support and addressing transactional requests in a timely manner, including employment verifications, benefits & policy questions, etc.
Manage and process referral bonus and other miscellaneous employee payments, ensuring accuracy and timeliness
Maintain employee data integrity between our HRIS (Justworks) and our systems, ensuring all new hires are provisioned correctly and changes for employees are represented in a timely manner
Provide in-person support for employees and candidates at our NYC headquarters
manage daily lunch orders, greet guests and ensure a welcoming environment
In partnership with our People Operations Manager, coordinate other employee life cycle tasks related to promotions, leaves of absence, offboarding, etc.
Contribute to other People Team projects and initiatives as needed

What we offer

Competitive healthcare benefits
Generous equity compensation
Unlimited vacation

Fulltime

Business Operations Associate for Documentation

Business Operations Associate for Documentation role at Hewlett Packard Enterpri...

Location

United States , Aguadilla

Salary:

Not provided

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

Associate degree preferred or equivalent experience
Typically 2-4 years of experience in business operations or supply chain function
Strong knowledge of Master Control (Document Control) and Microsoft Office suite
Strong written and verbal skills
Strong technical knowledge specific to business function
Strong multi-tasking ability

Job Responsibility

Technical process document editing and creation
Support the engineering team in drafting, formatting, and maintaining process documentation
PO process for new equipment
Planning, scheduling and coordinating demand/supply management
Business processes and/or manufacturing/delivery of products and services
Partners with stakeholders to identify/implement opportunities for business process improvement

What we offer

Health & Wellbeing benefits
Personal & Professional Development programs
Unconditional Inclusion environment
Comprehensive suite of benefits supporting physical, financial and emotional wellbeing

Fulltime

Legal Operations Associate

Legal Operations Associate role at Fever, the world's leading tech platform for ...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

3+ years of experience in legal operations or a similar role
Expertise in legal technology tools, process improvement, and operational management
Strong leadership and mentoring skills
Excellent analytical and problem-solving abilities
Excellent communication and interpersonal skills, including cultural awareness and empathy
Professional fluency in English
Interest or experience with coding, development and API integrations is a plus
Another language is a plus (German, French, Portuguese, Italian, Japanese, Arabic, or Korean)

Job Responsibility

Lead the Legal Operations function, driving initiatives to improve operational and cost efficiency
Oversee the legal tech, knowledge management, case support and documentation and administrative functions within the team
Lead initiatives related to contract lifecycle management, matter management, and compliance tracking
Create and monitor department budgets, track spending, and identify cost-saving opportunities
Manage a team of paralegals and legal operations staff, including assigning tasks, mentoring, and conducting performance reviews
Serve as a key liaison between the legal department and other business functions, ensuring alignment with company goals
Coordinate training and professional development for the Legal Operations team

What we offer

Attractive compensation package
40% discount on all Fever events and experiences
Work in a location in the heart of Madrid
Home office friendly
Health insurance
Flexible remuneration with a 100% tax exemption through Cobee
English & Spanish Lessons
WellHub membership
Free snacks, drinks, and fruit at the office
Possibility to receive in advance part of your salary by Payflow

Fulltime

New

Operations Coordinator

Join our Sales Operations team - a great first step into the world of Property T...

Location

United Kingdom , London

Salary:

26000.00 - 28000.00 GBP / Year

Home Made

Expiration Date

Until further notice

Requirements

Exceptional written and spoken verbal communication skills
Enjoy working as part of a team and thrive in a mutually supportive working culture
Excellent organisation skills with the ability to prioritise workload
Exceptional attention to detail
Great decision-making and problem-solving skills

Job Responsibility

Customer Service and Fostering Relationships: Build strong connections with landlords and tenants to ensure scheduled viewings are executed flawlessly
Viewings Optimisation: Coordinate and arrange travel plans for Sales Associates whilst seeking opportunities to enhance the number of property viewings conducted by the Sales Team
Customer Communication: Keep customers always informed with the latest and most relevant information regarding their appointments
Data Accuracy: Perform regular audits to ensure that the system maintains accurate property details and access provider information
Collaboration: work with the team to optimise and deliver successful viewings to renters

What we offer

Annual Leave: 24 days leave + your birthday off
Modern, state of the art offices
Employee Perks: discounts for stores, cinema etc
Yearly Half Day Charity Day
Office Social Events (Summer and Winter Parties)
Culture Club: ad hoc events for notable dates (St. Patricks day, Diwali, Movember), Mental Health Champions, CSR opportunities
On site Gym access, showers (towels & shower gel), and indoor bike storage
Weekly Friday 5pm Happy Hour in the office
Opportunities to upskill in your career through our Learning and Development Programme

Fulltime

New

Sales Operations Associate

We’re looking for a Sales Operations Associate who loves organization, data, and...

Location

United States

Salary:

Not provided

HSTK (Haystack)

Expiration Date

Until further notice

Requirements

1–4 years of experience in sales operations, sales support, administrative operations, or similar roles
Experience maintaining CRM systems (preferably HubSpot) or equivalent experience with related platforms
Basic comfort with Excel or Google Sheets for light reporting
Strong organizational skills and attention to detail
U.S.-based candidates only
Preference for candidates in Phoenix or Indianapolis areas

Job Responsibility

CRM Management and Data Entry: Own and maintain accurate CRM (HubSpot) data, including entering new leads, updating contact records, and ensuring notes and deal stages are complete and current
Sales Activity Planning (Cookbook): Help build and maintain a sales activity plan (“Cookbook”), translating revenue goals into daily and weekly actions like prospect touches, follow-ups, and meetings booked
Sales Reporting and Dashboards: Prepare basic reports and dashboards in HubSpot or Excel to track activities, pipeline health, and progress toward goals
Meeting and To-Do Organization: Attend meetings to take notes, transcribe key discussions, organize action items, and help manage leadership’s to-do lists to keep projects moving forward
Client and Prospect Support: Assist with client touchpoints such as thank-you gifts, follow-up emails, milestone communications, and sending handwritten notes
Light Marketing Coordination: Support occasional marketing initiatives, such as coordinating prospect outreach or simple email campaigns
Process Improvement and Systems Support: Proactively identify small improvements to sales workflows, templates, and CRM processes that improve efficiency and consistency
Leadership Accountability: Help keep leadership focused and on track with key sales activities and deadlines, using reminders, updates, and weekly check-ins

What we offer

Competitive compensation and opportunities for career growth
Health, dental, and vision insurance
Flexible, generous PTO policy (unlimited PTO)
Fully remote work environment
Professional development and mentorship opportunities
A collaborative, supportive team that values ownership, quality, and progress

Fulltime

Supply Chain and Operations Associate

We're looking for a highly organized Supply Chain and Operations Associate to ma...

Location

United States , New York

Salary:

65000.00 - 85000.00 USD / Year

Andium

Expiration Date

Until further notice

Requirements

Bachelor’s degree in supply chain management, operations, or a related field
1+ years of experience in supply chain, procurement, or manufacturing operations
Strong organizational and problem-solving skills, with a proactive approach to challenges
Excellent communication skills and attention to detail
Ability to thrive in a fast-paced startup environment and manage multiple priorities effectively

Job Responsibility

Procurement & Vendor Management: Manage purchasing and inventory for hardware components, subassemblies, and finished goods
ERP & Data Management: Maintain and update records in our ERP system—including purchase orders, receipts, and inventory adjustments—ensuring data accuracy across all supply chain processes
Contract Manufacturer Coordination: Collaborate with contract manufacturers to track build progress, resolve supply issues, and ensure on-time delivery
Cross-Functional Collaboration: Partner with finance, engineering, and customer service teams to support cross-team initiatives and projects

What we offer

Engage in complex, high-impact projects with real-world applications across industrial environments
Grow your career in a collaborative, technically driven environment that values innovation and craftsmanship
Receive a competitive compensation package, including comprehensive health, vision, and dental coverage
Enjoy generous paid time off, including vacation, sick leave, and paid parental leave
competitive equity package

Fulltime

Operations Associate

We’re looking for our very own ‘smooth operator’ to contribute to scaling and op...

Location

Canada , Toronto

Salary:

Not provided

Eucalyptus

Expiration Date

Until further notice

Requirements

3+ years in consulting, technology, venture capital and / or start-up space (particularly in an operational role, and bonus for prior experience working with / for B2C consumer brands)
A degree with a strong quantitative or analytical component - such as business, finance, computer science, engineering, or mathematics
A skilled problem solver: Robust analytical capabilities & attention to detail, with the ability to synthesise findings, draw out insights and execute on recommendations
Manage many things at once: Strong ability to prioritise, take initiative to manage a project end to end and communicate what’s important to key stakeholders
Executional powerhouse: Strategy is simple, achieving it through flawless execution is what’s hard. Maintaining momentum will require good judgment and acting quickly within a fast-paced environment
Empathetic towards patients: You take steps to dig deep into the patient experience, understand where service standards may be lacking, and drive improvements forward
Team player: We’re a fast-growing team and there will be blurred lines between roles. We will all need to pitch in to get the job done. This includes being ready to help others, motivating the team and prioritising what will move the needle, regardless of task or team
Strong generalist toolkit: Exceptional written, presentation, and verbal communications skills that can be applied across organisational levels, countries and cultures. Comfortable with numbers and synthesising data into clear insights and opportunities

Job Responsibility

Supply Planning: Develop and continuously optimize supply plans to safeguard Eucalyptus’s inventory position and ensure sustainable growth
Stock Ordering & Coordination: Oversee end-to-end stock ordering cycles and collaborate with cross-functional partners — including manufacturers, wholesalers, and warehouses — to guarantee timely and compliant delivery of medicines to patients in Canada
Capacity & Risk Management: Proactively monitor supply and demand capacity, identifying potential risks such as stockouts or shortages. Escalate critical issues promptly and recommend corrective actions to minimize operational and patient impact
Payment Management: Oversee purchase orders, invoicing, and payment processes to ensure on-time settlements and operational integrity
Support the launch of new treatments, brands, and product lines, ensuring our fulfilment and supply chain operations are ready to scale quickly and maintain high-quality service
Design and implement an improved inventory management system to ensure accurate stock levels, reduce waste, and streamline fulfilment across our pharmacy network
Partner with Tech and Product teams to roll out new systems that enhance visibility, automation, and control across the supply chain and fulfilment lifecycle
Identify and lead cost improvement projects, using data to uncover inefficiencies in logistics, shipping, and supplier management while maintaining compliance and quality

What we offer

Make real impact, fast– You’ll see your work influencing patient journeys immediately
Global Collaboration– Work with Executives shaping solutions that scale internationally
Cross-functional influence– Lead high impact projects across all areas of business
Accelerate your career– We are looking for a future business leader
Work with passionate peers– our mission is ambitious, and our culture is supportive
Diverse and Inclusive Culture– focused on inclusivity and purpose

Fulltime

Associate Operations Coordinator

Robert Half

Location:
United States, Plano

Category:
-

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 26, 2025

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