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Assistant

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IEA

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Location:
Singapore , Singapore

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

1949.00 EUR / Month
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Job Description:

The IEA seeks to recruit an Assistant to join the IEA team in Singapore and provide support through office management tasks including event and meeting organisation as well as the preparation of documents and communication materials.

Job Responsibility:

  • Draft correspondence and notes, manage calendars, information flows and records
  • Organise events, workshops, meetings and conferences
  • Act as an administrative focal point for contacts with Member Delegations and other external interlocutors
  • Organise business travel including bookings, visa applications and processing of expense claims
  • Prepare and process contracts and associated payments for intellectual service providers and invited experts
  • Provide assistance in the preparation and updating of documents, publications, websites and social media in both official languages (English and French)
  • Serve as on-site contact point for technical support teams in Paris
  • Provide first-level support related to potential technical problems
  • Follow up small contracts with local suppliers, e.g. office stationaries, mail
  • Provide local support to technical teams in Paris when carrying out procurement processes
  • Be aware of the fire safety rules within the building
  • Pro-actively suggest improvements to existing administrative processes, workflows and working methods
  • Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools
  • Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows

Requirements:

  • Secondary level of education, preferably with office management, secretarial and language studies
  • Relevant experience, ideally in an international environment, including preparation of documents/publications and organisation of large-scale meetings and events, as well as travel management
  • Excellent knowledge and experience in the use of Microsoft Office Suite and proven ability to learn new systems rapidly
  • Fluency in English, one of the two OECD official languages and knowledge of French, with a commitment to reach a good working level

Nice to have:

  • Experience in using mission software (such as SAP) and web management software (such as T4) would be an advantage
  • Knowledge of other languages would be an asset
What we offer:
  • Allowances based on eligibility
  • OECD officials assigned to the Centre may be exempt of income tax
  • May receive an additional allowance of EUR 1 000 per month (already pro-rated to the official’s 50% working hours)

Additional Information:

Job Posted:
February 20, 2026

Expiration:
February 26, 2026

Employment Type:
Parttime
Work Type:
On-site work
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