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Assistant Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, Needham

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Category:
Legal

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

Robert Half Legal Permanent Placement is partnering with a well-established law firm is seeking a highly organized and proactive Assistant Office Manager to support daily operations and administrative functions in the metro west area of Boston. This role is critical to ensuring smooth office workflows, supporting staff, and maintaining a professional environment. The ideal candidate will be detail-oriented, technically savvy, and capable of managing multiple responsibilities with discretion.

Job Responsibility:

  • Manage daily office operations and resource allocation to support attorneys and staff
  • Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control
  • Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training
  • Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants
  • Assist with HR administration and employee onboarding
  • Train new employees on firm systems and procedures
  • Administer employee benefits and liaise with providers as needed

Requirements:

  • Minimum of 3 years’ experience in office management
  • law firm experience preferred
  • Strong interpersonal and coaching skills, with a focus on employee development
  • Strategic thinker with operational planning experience
  • High level of professionalism and confidentiality in a fast-paced legal setting
  • Exceptional organizational and multitasking abilities
What we offer:
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
November 08, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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