Assistant Facilities Manager Job at Office Angels (Newcastle Upon Tyne)

Assistant Facilities Manager

Our client is seeking an enthusiastic and dedicated Assistant Facilities Manager...

Location

United Kingdom , Gosforth

Salary:

30000.00 - 34000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

At least 3 years in Facilities Management with a solid understanding of managing agent responsibilities
IOSH Managing Safely certification is essential
membership of IWFM and/or IOSH is highly desirable
Excellent communication skills, a flexible attitude, and strong management capabilities
A good grasp of health and safety regulations and the dynamics between landlords and tenants

Job Responsibility

Oversee and monitor all Hard and Soft services on-site, establishing preventative maintenance programmes where needed
Assist in contract meetings, evaluating supplier performance through KPIs
Validate invoices and monitor ongoing expenditure, keeping the Management Team informed of variances
Promote tenant involvement through meetings and networking events
Gather requests for minor works and ensure their completion to the highest standards
Conduct daily safety tours and property inspections, reporting findings promptly
Ensure adherence to health, safety, and environmental management systems
Be the first point of contact for occupiers and staff, handling issues professionally and calmly

What we offer

Free Parking Onsite
Opportunity to grow and make a real impact in a supportive and dynamic environment

Fulltime

Distribution & Facilities Assistant

We are on the lookout for a dedicated and detail-oriented Distribution & Facilit...

Location

United Kingdom , Chessington

Salary:

13.00 - 14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Solid understanding of inventory management, order fulfilment, and transportation logistics
Basic knowledge of HVAC, electrical, and plumbing maintenance
Familiarity with Import and Export processes and customs regulations
Experience with SAGE X3 or similar ERP systems
Proficiency in Microsoft Office 365 and courier web services

Job Responsibility

Process Goods In and Goods Out efficiently
Ensure stock is stored securely and in compliance with Company Policy
Manage shipping for both domestic and export transportation, including export documentation
Maintain up-to-date knowledge of dangerous goods regulations
Oversee stock control and movement using SAGE X3, including bi-annual stock-takes
Liaise with suppliers regarding product quality and pricing
Raise purchase orders for building supplies, office supplies, and packaging materials
Support the Facilities Manager in maintaining the fabric of the building
Assist in planning maintenance and ensuring safety compliance
Help manage utility supplies and waste management

What we offer

Holiday allowance on top and retailer discounts
25 days holiday plus BH
Flexible working
Pension
Bonus scheme
Private healthcare

Fulltime

Unit Facility Management Specialist

We take the lead in delivering safe, compliant, sustainable and innovative prope...

Location

Italy , Corsico

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Academic degree or proven experience in Facilities Management (or equivalent) within your specialist area
Experience in a multi-unit facilities management organization
Technical understanding in all aspects of an building and connected equipment
Understanding of asset management (maintenance and repair history, reinvestment planning, …)
Knowledge of how to assess and mitigate risks in a business environment
Understand the main Facility Management business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on site level
Knowledge of how to transform our operations to become climate positive and contribute to a circular society
Knowledge of how to successfully deliver, organize and follow up on 'hard' service (technical maintenance, IKEA Food equipment, …) and of all relevant IT tools within Facility Management
Communication skills and ability to build trustful relationships
Good knowledge of English and Italian

Job Responsibility

Support that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders
Support purchase and implementation of relevant property management innovations, digital and technical solutions related to your specialist area that meet the needs of the business and the many people
Advice, mentor and support the delivery of the agreed FM services in the cluster by maintaining and sharing up-to-date expertise and enhance the Ingka specialist area knowledge, while driving operational best-practice within the business in strict adherence with all applicable local regulations and mandatories in Ingka
Develop and maintain subject area expertise both personally and within the FM organization
drive the requirement collection process in your specialist area with relevant stakeholders
Participate actively in the subject matter network on both local and global level by detecting needs, knowledge and best-practices in the cluster organization and escalate/share them with the group organization
Participate in global subject matter update meetings and organize them in the cluster
Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services
Drive the impact of your specialist area on the operational and financial results of FM and the Ingka business
Contribute to the goal setting, the FM budgeting activities, the 5-year rolling plan and the annual plan in your specialist area

Fulltime

Facilities Manager

Join Our Team as a Facilities Manager! Our client is an innovative organisation ...

Location

United Kingdom , Hayes, Greater London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proactive Attitude
Value-Added Approach
Ownership
Team Player

Job Responsibility

Managing all aspects of the facilities
Ordering essential supplies
Conducting inductions for new starters
Performing fire alarm testing
Assisting the facilities team on various projects
Taking on reception duties
Greeting visitors
Assisting with parcel deliveries
Directing calls
Booking meeting rooms

What we offer

Be part of a dynamic and forward-thinking organisation
Contribute to a positive workplace culture where your efforts are recognised
Enjoy a fulfilling role with diverse responsibilities that keep your day interesting

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Assistant Building Manager

Our client is seeking an enthusiastic and dedicated Assistant Building Manager t...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

30000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

At least 3 years in Facilities Management with a solid understanding of managing agent responsibilities
IOSH Managing Safely certification is essential
membership of IWFM and/or IOSH is highly desirable
Excellent communication skills, a flexible attitude, and strong management capabilities
A good grasp of health and safety regulations and the dynamics between landlords and tenants

Job Responsibility

Oversee and monitor all Hard and Soft services on-site, establishing preventative maintenance programmes where needed
Assist in contract meetings, evaluating supplier performance through KPIs
Validate invoices and monitor ongoing expenditure, keeping the Management Team informed of variances
Promote tenant involvement through meetings and networking events
Gather requests for minor works and ensure their completion to the highest standards
Conduct daily safety tours and property inspections, reporting findings promptly
Ensure adherence to health, safety, and environmental management systems
Be the first point of contact for occupiers and staff, handling issues professionally and calmly

What we offer

Free Parking Onsite
Annual Leave: Enjoy 25 days of annual leave plus birthday leave
Wellbeing Support: Access to health and wellbeing resources, including an Employee Assistance Programme, dental plan, and gym membership
Flexible Benefits: Participate in the cycle-to-work scheme, eye care vouchers, and technology discounts
Community Engagement: Opportunity to take volunteering days to give back to the community

Fulltime

Assistant Building Manager

Our client, a prominent name in the property sector, is looking for a proactive ...

Location

United Kingdom , Glasgow

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Customer Service Excellence - Confident and professional when dealing with tenants, contractors, and visitors
Strong Communication - Clear and effective verbal and written communication skills
Organisation & Time Management - Ability to manage multiple tasks, prioritise workload, and meet deadlines
Problem Solving - Proactive in identifying issues and implementing practical solutions
Attention to Detail - Thorough in handling administrative tasks, documentation, and compliance checks
Team Collaboration - Works well within a team and supports colleagues to ensure smooth building operations
Health & Safety Awareness - Basic understanding of H&S procedures and willingness to develop knowledge further
Basic working knowledge of Microsoft Office (Word, Excel, and database systems)

Job Responsibility

Assist in the day-to-day management of the property
Liaise with contractors and oversee on-site activities
Ensure compliance with Health & Safety and statutory legislation
Contribute to audit preparation and documentation
Maintain high standards of facilities management across all sites
Provide guidance to Surveyors where appropriate
Use computer applications such as Word, Excel, and database systems proficiently
Act as the first point of contact for tenants at main reception desk
Manage day-to-day queries
Coordinate with contractors

What we offer

Pension scheme
Private medical
Career progression

Fulltime

Assistant Building Manager

Our client, a prominent name in the property sector, is looking for a proactive ...

Location

United Kingdom , Glasgow

Salary:

28000.00 - 32000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Customer Service Excellence - Confident and professional when dealing with tenants, contractors, and visitors
Strong Communication - Clear and effective verbal and written communication skills
Organisation & Time Management - Ability to manage multiple tasks, prioritise workload, and meet deadlines
Problem Solving - Proactive in identifying issues and implementing practical solutions
Attention to Detail - Thorough in handling administrative tasks, documentation, and compliance checks
Team Collaboration - Works well within a team and supports colleagues to ensure smooth building operations
Health & Safety Awareness - Basic understanding of H&S procedures and willingness to develop knowledge further (advantageous)
Basic working knowledge of Microsoft Office applications like Word, Excel, and database systems

Job Responsibility

Assist in the day-to-day management of the property
Liaise with contractors and oversee on-site activities
Ensure compliance with Health & Safety and statutory legislation
Contribute to audit preparation and documentation
Maintain high standards of facilities management across all sites
Provide guidance to Surveyors where appropriate
Use computer applications such as Word, Excel, and database systems proficiently

What we offer

Pension scheme
Private medical
Career progression

Fulltime

Assistant Facilities Manager

Office Angels

Location:
United Kingdom , Newcastle Upon Tyne

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
November 05, 2025

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Job Posted:
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