Administrator, Office Angels

Office Angels

Location:
United Kingdom, Edinburgh

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a professional and proactive Administrator on behalf of our client. This key role involves managing the front desk and providing comprehensive administrative support to the Office Manager, Practice Manager & Directors.

Job Responsibility:

Serve as the first point of contact by answering incoming calls
Welcome and assist visitors, offering refreshments as needed
Handle incoming and outgoing mail efficiently
Coordinate taxi bookings and manage copy shop requests
Monitor and replenish stationery and office supplies
Maintain stock and distribution of Personal Protective Equipment (PPE)
Organise Continuing Professional Development (CPD) lunch sessions
Log and track new business enquiries
Support the conversion of enquiries into active jobs using Workspace
Maintain and organise both physical and digital filing systems
Perform a variety of general office and administrative tasks
Assist a designated group of engineers and technicians with administrative support
Carry out ad hoc duties as required
Convert job enquiries into active projects
Manage invoicing, fee charts, and project owner reports
Conduct weekly checks on the 'won' system
Prepare and maintain specification lists
Manage the Cube Store (both physical and electronic records)
Archive documents and project files (physical and digital)
Gather and compile information for project submissions
Support the Office Manager and Senior Management with submission preparation when needed
Provide Design Team Leaders with PQQ and tender documentation in the required format

Requirements:

Proficiency in Microsoft Word and Excel
Strong organisational and time management abilities
Effective verbal and written communication skills
Ability to collaborate effectively within a team environment
Solid computer literacy and accurate typing capabilities
Excellent command of English spelling and grammar
High level of accuracy and attention to detail
Capacity to work independently using initiative, while recognising when to escalate issues to a supervisor

Additional Information:

Job Posted:
July 03, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Administrator