Administrative Operations Assistant

• Administrative Support: Provide general administrative support to the Project Management and Operations team, across multiple tools and systems
• Job Code Management: Create, track, manage, and facilitate the creation and closing of job codes within our internal systems, ensuring accurate detailing of finance and costs
• Financial Administration Support: Aid in managing financial data for projects, including job numbers, cost allocations, culminating in reports on client/business health. Also includes invoicing/Billing, PO Creation, Job close, liaising with finance team, and document creation
• Project Tracking & Reporting: Develop proficiency in tracking project progress and reporting through the corresponding system/tool
• Project Lifecycle Support: Learn and actively assist in the end-to-end management of production projects, from initiation through to final delivery. This includes understanding project phases, financials and internal communications
• Flexible and Ability to scale: Based on team allocation be able to take on additional tasks based on business needs and work towards solutions to daily tasks
• Cross-Cultural Communication: Actively engage in clear and effective communication with onshore teams, understanding and adapting to different time zones and cultural communication styles

• 2+ years work experience
• Solutions Oriented and Goal Oriented: critically evaluating tasks and processes and willing to collaborate on future improvements
• Excellent time management: ability to manage multiple deadlines
• Clear, professional communication with internal teams, and account leads
• Strong documentation discipline and comfort working in structured systems
• Exceptional Attention to Detail: A proven ability to meticulously review work, identify discrepancies, and ensure accuracy in all tasks, particularly with data, financials, and project documentation
• Strong Communication Skills: Excellent verbal and written communication abilities in English are essential for clear and concise interaction with team members, especially across different geographical locations
• Proactive Problem Identification: An innate ability to anticipate potential issues or roadblocks, bringing them to the attention of the team with potential solutions. Strong interpersonal and proactive problem-solving skills
• Autonomous Delivery (Post-Training): A strong desire and capacity to take ownership of tasks and deliver high-quality results with minimal supervision once processes and expectations are clearly understood
• Global Team Support Mindset: A genuine interest in being a strong and reliable support system for our onshore teams from an offshore location
• Technical Aptitude: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Familiarity with project management software (e.g.Jira,), Financial systems or a strong ability to quickly learn new systems is highly desirable

Industry Understanding: Ideally experience within a creative agency, post production shop, marketing, advertising or relatable industry experience is a plus

• A Hybrid working model
• We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow
• Inclusion and Impact
• WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers