Administrative Coordinator Job at Olsson (Overland Park)

Administrative Coordinator

Olsson

Location:
United States , Overland Park

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Overland Park location, ensuring smooth operations for our Utility & Industrial teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Job Responsibility:

Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication
Serve as the central point of contact for administrative support across multiple service teams
Manage calendars, coordinate meetings, and assist with project logistics
Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment
Facilitate communication between technical teams, clients, and internal departments
Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables
Prepare reports, update project records, and support data accuracy across systems
Occasionally drive to off-site locations for pickups, deliveries, or client-related errands

Requirements:

Associate degree in business or related field preferred
3+ years of experience in an administrative or office coordination role
Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms)
Exceptional communication skills and a customer-focused mindset
Strong attention to detail and ability to manage multiple priorities
Ability to build trusted relationships across teams and with clients
Problem-solving skills and a proactive approach to challenges
Physical requirements include the ability to lift and transport up to 30 pounds

What we offer:

Receive a competitive 401(k) match
Be empowered to build your career with tailored development paths
Have the possibility for flexible work arrangements
Engage in work that has a positive impact on communities
Participate in a wellness program promoting balanced lifestyles
Traditional benefits package (health care, vision, dental, paid time off, etc.)
Opportunity to participate in a bonus system that rewards performance

Additional Information:

Job Posted:
February 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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