Administrative Coordinator, Robert Half

Robert Half

Location:
United States, Omaha

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in Omaha, Nebraska. This position offers an excellent opportunity to support a dynamic non-profit organization by managing essential office operations and ensuring smooth daily workflows. The ideal candidate will bring strong organizational skills, a proactive mindset, and a commitment to maintaining a well-organized and welcoming office environment.

Job Responsibility:

Greet visitors and provide exceptional assistance to ensure a positive and seamless experience
Oversee office supply inventory, including placing timely orders and managing vendor relationships
Maintain a clean, organized, and functional office space by coordinating with cleaning services and addressing equipment maintenance needs
Support event planning and execution, including preparing materials, setting up meeting rooms, and coordinating catering
Provide basic technical support for office equipment, troubleshooting issues with computers, printers, and other devices
Track and manage data using Excel, including generating reports and maintaining accurate records
Handle basic bookkeeping tasks such as processing invoices, tracking expenses, and assisting with QuickBooks as needed
Take detailed meeting notes, prepare summaries, and track action items for executive and team meetings
Offer general administrative support by organizing office records, maintaining confidential documents, and assisting senior leadership
Manage incoming phone inquiries and ensure clear and effective communication with internal and external stakeholders.

Requirements:

Minimum of 2-3 years of proven experience in office administration or as an Administrative Coordinator
Proficiency in Microsoft Office Suite, particularly Excel, with the ability to create and manage spreadsheets
Familiarity with QuickBooks or similar accounting software is strongly preferred
Excellent verbal and written communication skills to interact effectively with team members and external partners
Strong organizational and multitasking abilities to thrive in a fast-paced environment
Capability to troubleshoot basic IT issues and provide on-site technical support
Detail-oriented approach and a proactive attitude toward problem-solving
Attention to detail and the ability to handle multiple priorities with efficiency.

Nice to have:

Familiarity with QuickBooks or similar accounting software
Capability to troubleshoot basic IT issues.

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training
Competitive compensation.

Additional Information:

Job Posted:
May 31, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Coordinator