Administrative Coordinator Job at Robert Half (San Diego)

Administrative Coordinator

We are seeking a proactive and detail-oriented Administrative Coordinator, to jo...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 3+ years in business administration, communications, or related field preferred
Experience in administrative, coordination or business-support roles (experience in pharmaceutical, life sciences, or regulated environments is a plus)
Experience with corporate systems such as Concur (travel/expense), Workday or Ariba is preferred
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
comfort with virtual meeting platforms (Teams)
Strong written and verbal communication skills
ability to build relationships across teams
Quick learner with strong analytical skills and adaptability to new tools and concepts
Effective communicator with strong written, verbal, and presentation abilities
Builds positive relationships and fosters collaboration with a proactive, “can-do” attitude

Job Responsibility

Facilitate internal communications, manage team calendars, schedule meetings, prepare materials, agendas and meeting minutes, and coordinate meeting logistics
Provide operational and administrative support to the CfOR teams, ensuring seamless coordination across local, global and cross-functional teams
Maintain travel dashboard with arrangements and logistics (itineraries, approvals, visa/expense guidance) for team members and visiting stakeholders in accordance with organizational policies
Coordinate on resource onboarding tasks (hiring, training) and offboarding tasks (equipment, access requests, orientation schedules)
Plan and execute local and global team events and meetings, including agenda development, catering to AV arrangements
Administer procurement processes by raising and tracking Purchase Orders (POs), coordinating with vendors, and supporting supplier onboarding and evaluation
Prepare and submit expense reports, process invoices and support procurement requests
liaise with finance and procurement teams
Serve as point of contact for vendors and facilities (office supplies, service requests, room bookings)

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Project Administrative Coordinator

Are you an administrative coordinator looking for your next challenge in the ren...

Location

Canada , Montreal

Salary:

Not provided

Randstad

Expiration Date

February 08, 2026

Requirements

College or university degree in administration, office automation, logistics, or a related field
3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
Organizational skills, attention to detail, and ability to manage multiple priorities at once
Team spirit, autonomy, and interpersonal skills
Bilingualism (French/English)

Job Responsibility

Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
Participate in preparing purchase orders and tracking purchases of goods and services related to projects
Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
Maintain travel records and provide support to employees on logistical issues
Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
Manage reception, mail, and internal/external suppliers
Support the administration department in preparing documents, reports, or administrative follow-ups
Participate in the organization of internal events and provide general administrative support to the team

What we offer

Full time, permanent position
3 weeks vacation, plus extra time over the winter holidays
Comprehensive health insurance program (after probationary period)
Flexible work schedule (37.5 hours per week)
Collaborative and friendly working environment, and social activities
Hybrid schedule (4 days in office and one day from home)

Fulltime

Administrative Coordinator

A company in Ville saint-laurent is seeking an Administrative Coordinator to pla...

Location

Canada , Saint-Laurent

Salary:

Not provided

Randstad

Expiration Date

January 26, 2026

Requirements

A minimum of 3 to 5 years of progressive experience in a coordination or executive assistance role
College Diploma (DEC) in Administrative Techniques, or a relevant Bachelor’s degree
Exceptional ability to manage priorities, work under pressure, and meet tight deadlines
Expertise in project management tools (e.g., Asana, Trello) and perfect command of the Microsoft Office Suite software
Excellent judgment, professional discretion, and diplomatic tact
Bilingualism (French and English), both spoken and written, is often required for this level of position

Job Responsibility

Ensure communication and information flow between management, teams, and external partners
Manage complex executive calendars, organize business travel, and handle logistics for internal events
Track the progress of administrative projects, compile data, and prepare status reports for management
Establish and maintain efficient filing systems, and write, revise, and standardize administrative procedures
Manage current administrative expenditures, process purchase orders, and monitor budgets in collaboration with the accounting department
Mentor and guide administrative support staff (Office Clerks, Receptionists)

What we offer

Competitive Salary and annual salary review
Comprehensive Group Insurance Plan (health, dental, disability)
Flexible Schedule and possibility of partial remote work after the integration period
Dynamic Environment focused on collaboration and innovation

Administrative Coordinator

Our downtown Montreal client, a well-established public foundation, is seeking a...

Location

Canada , Montreal

Salary:

60000.00 - 80000.00 CAD / Year

Randstad

Expiration Date

February 16, 2026

Requirements

Relevant post-secondary education
3 to 5 years of experience in administrative support and coordination
Experience in office management
Bilingual with excellent proficiency in both written and spoken French and English
Advanced knowledge of MS Office, including Outlook, Word, and Excel
Ability to learn database fundamentals (Salesforce)
Excellent interpersonal skills
Attention to detail
Knowledge of accounting and proficiency with accounting software
Ability to meet deadlines and complete tasks in a timely manner

Job Responsibility

Perform administrative tasks (e.g., accounting, financial statements), manage budgets, mail and couriers, correspondence, office supplies, meeting scheduling, etc.
Organize Board of Directors meetings and all other meetings, and handle logistics (email invitations, printing and sending documents, etc.)
Ensure appropriate follow-ups with Foundation directors
Update annual forms (government, business registrar)
Act as a point of contact for internal and external partners and attend certain events
Support the President's Executive Assistant with the Foundation's accounting
Manage the timely implementation and content updates of the Foundation's website
Establish and maintain filing systems
Perform all other related duties as required
Plan and coordinate annual meetings with university advisory committees

What we offer

Permanent, full-time position
Great, close-knit team
Easy access to public transit (downtown Montreal)
Competitive salary

Fulltime

Administrative coordinator

We have an opportunity that you might be interested in! A well known company, sp...

Location

Canada , Kirkland

Salary:

45000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

February 15, 2026

Requirements

Fluently bilingual, English and French
Must have good MS office skills
Strong ability to work effectively as part of a team and independently
Strong organizational, time management, and prioritizing skills
Effective communication skills with individuals at all levels of the organization
Effective organizational skills to ensure all tasks are completed in an efficient and timely manner

Job Responsibility

Passionate about people
Not afraid of change and ambiguity
Adapts easily to people and situations
Results-oriented
Has a global vision
Excellent judgment
Good dose of patience
Good sense of humor
Processes various data entries and reconciles this data within various platforms to ensure data accuracies
Management of employee files (data entries, filing, follow-ups, etc.)

What we offer

Flexible start time (Monday to Friday 40 hour work week)
Full benefits (medical, dental after probation)
3 weeks vacation

Fulltime

Administrative Coordinator

This position is responsible for various administrative tasks to support the kit...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures
Ensure uniform and personal appearance are clean and professional

Job Responsibility

Ensure that the Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully every day
Anticipate and address guests’ service needs
Uphold the Gold Standards, including Employee Promise, Credo, and Service Values
Support team to reach common goals
Welcome and acknowledge all guests according to company standards.

What we offer

Be part of an award-winning, globally recognized luxury hospitality brand
Opportunities for personal growth and development
Access to a diverse and inclusive work environment.

Fulltime

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...

Location

United States , Tukwila

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 5 years of experience in administrative assistance or coordination roles
Proficiency in scheduling, calendar management, and coordinating meetings and events
Strong research skills to gather accurate information and ensure compliance with guidelines
Experience in handling inbound and outbound calls professionally and efficiently
Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
Ability to manage budgets and funding for programs or projects
Excellent organizational and multitasking skills to handle various priorities
Strong communication skills to collaborate with staff, schools, and external stakeholders.

Job Responsibility

Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
Organize and oversee events, ensuring all logistics are handled efficiently
Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
Make outbound calls to other organizations to follow up on program requirements and funding
Assist with budgeting and funding for departments, ensuring proper allocation of resources
Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
Support grant management activities by completing assigned tasks and maintaining relevant documentation
Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Competitive compensation
Free online training.

Administrative Coordinator

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 26, 2025

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