Administrative Coordinator Job at Olsson (North Kansas City)

Administrative Coordinator

Olsson

Location:
United States , North Kansas City

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our North Kansas City, MO location, ensuring smooth operations for our Data Center Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Job Responsibility:

Providing administrative support to our Data Center Teams, including scheduling, documentation, and communication
Serve as the central point of contact for administrative support across multiple service teams
Manage calendars, coordinate meetings, and assist with project logistics
Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
Facilitate communication between technical teams, clients, and internal departments
Support the coordination of Data Center services, ensuring seamless execution and on-time delivery of all tasks and deliverables
Prepare reports, update project records, and support data accuracy across systems
Occasionally drive to off-site locations for pickups, deliveries, or client-related errands
Schedule and organize meetings, travel, and team activities
manage logistics for events and trainings
Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace
Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures
Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence
Coordinate expense reporting and reconciliation
assist with general office support as needed

Requirements:

Associate degree in business or related field preferred
3+ years of experience in an administrative or office coordination role
Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms)
Strong verbal and written communication skills with a proven ability to deliver exceptional customer service
Strong attention to detail and ability to manage multiple priorities
Ability to build trusted relationships across teams and with clients
Problem-solving skills and a proactive approach to challenges
Physical requirements include the ability to lift and transport up to 30 pounds

What we offer:

Competitive 401(k) match
Tailored development paths
Possibility for flexible work arrangements
Wellness program promoting balanced lifestyles
Traditional benefits package (health care, vision, dental, paid time off, etc.)
Opportunity to participate in a bonus system that rewards performance

Additional Information:

Job Posted:
January 08, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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