CrawlJobs Logo

Administrative Associate/Project Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Orinda

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Robert Half client is looking for a dedicated contract-to-hire Administrative Associate/Project Assistant to join our team in Orinda, CA. This role is responsible for providing all levels of administrative support to the CEO, COO & other senior managers in the firm, and will also provide support with day-to-day office management and with tasks related to the responsibilities of each staff member.

Job Responsibility:

  • Provide day-to-day administrative support to the CEO and other senior leaders including but not limited to planning, organizing, and coordinating meetings, events and travel
  • Facilitate firmwide operations, procedures, and training as needed
  • General office coordination for Orinda office
  • Assist with planning and execution of office meetings and events
  • Oversee internal firm communications with timely distribution of information as required by management or teams
  • Coordinate firm document signatures as requested
  • Take responsibility for firm projects as needed. For example, sales support for Active Investment Management and Wealth Management groups, oversight of firm volunteerism efforts, assistance with summer internship program, Viva Connections launch/management, coordination of Virtual Education Series, etc
  • Support compliance with managing and maintaining the state business compliance for all entities and conducting an annual internal review of email signatures/disclaimers

Requirements:

  • Undergraduate or associate degree, plus 2+ years of administrative experience in a professional office environment
  • Flexible and willing to support a wide range of projects and assignments
  • Strong time management skills with the ability to prioritize and meet deadlines
  • Professional verbal, written, and organizational skills
  • High attention to detail with consistent follow-through on tasks and projects
  • Ability to learn quickly, think creatively, and adapt to changing needs
  • Comfortable working with limited guidance while taking ownership of assignments from start to finish
  • Strong working knowledge of Microsoft Office and familiarity with related software
  • Ability to learn and effectively use new technology systems
  • Maintains strict confidentiality with staff and firm information
  • Clear, professional communicator in all interactions
  • Open to change and able to adjust to shifting priorities and new challenges
  • Proactive in anticipating needs, improving processes, and addressing issues early
  • Committed to ongoing professional development in areas such as time management, written communication, and project management
  • Interacts with colleagues, clients, and vendors in a respectful manner fostering a positive and collaborative work environment
  • A desire to learn
  • Self-motivation
  • Initiative
  • Strong work ethic
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Additional Information:

Job Posted:
January 14, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Associate/Project Assistant

New

Lawson Senior AP Processor

THE ACCOUNTS PAYABLE PROCESSOR WILL SUPPORT DAILY AP OPERATIONS ACROSS BOTH PO A...
Location
Location
United States , Houston
Salary
Salary:
60.00 USD / Hour
medasource.com Logo
Medasource
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • LAWSON (INFOR) EXPERIENCE REQUIRED
  • EXCEL PROFICIENCY REQUIRED
  • DEMONSTRATED ABILITY TO MANAGE HIGH-VOLUME INVOICE PROCESSING
  • HEALTHCARE AP EXPERIENCE REQUIRED FOR PO-SIDE ROLES
  • HEALTHCARE EXPERIENCE NOT REQUIRED FOR NON-PO ROLE
  • STRONG CUSTOMER SERVICE AND VENDOR COMMUNICATION SKILLS
  • BACHELOR’S DEGREE PREFERRED OR EQUIVALENT WORK EXPERIENCE
Job Responsibility
Job Responsibility
  • PROCESS AND VALIDATE PO-BASED INVOICES WITHIN LAWSON
  • OWN THE 3-WAY MATCH (PO, RECEIVING, INVOICE)
  • RESEARCH AND RESOLVE PRICE DISCREPANCIES, MISSING RECEIPTS, AND VENDOR ISSUES
  • PARTNER CLOSELY WITH SUPPLY CHAIN / MATERIALS MANAGEMENT TO RECONCILE EXCEPTIONS
  • MANAGE VENDOR INQUIRY MAILBOXES AND COMMUNICATION
  • HANDLE VENDOR DISCUSSIONS ON REBATES, DISCOUNTS, AND PAYMENT TERMS (NET 1–15)
  • UTILIZE GHX PORTAL FOR EDI ELECTRONIC INVOICE PROCESSING
  • PROVIDE MENTORSHIP TO JUNIOR PROCESSORS AND SUPPORT CONTINUOUS IMPROVEMENT
  • MANAGE EXPENSE REPORTS, ELECTRONIC PAYMENTS, AND NON-PO INVOICE PROCESSING
  • PROCESS REIMBURSEMENTS THROUGH INFOR XM
What we offer
What we offer
  • competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage
  • 401k plan that includes a company match and is fully vested after you become eligible
  • paid time off, sick time, and paid company holidays
  • Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching
Read More
Arrow Right
New

Accounting Clerk

We are looking for a detail-oriented Accounting Clerk to join our team in Bakers...
Location
Location
United States , Bakersfield
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years of experience in accounting or a related role
  • Proficiency in accounts receivable (AR) and accounts payable (AP) processes
  • Strong knowledge of QuickBooks and other accounting software
  • Exceptional attention to detail and accuracy in data entry
  • Ability to process invoices efficiently and with precision
  • Solid understanding of journal entries and bank reconciliations
  • Effective organizational and time management skills
  • Associate degree in accounting, business, or a related field preferred
Job Responsibility
Job Responsibility
  • Process accounts receivable transactions, including invoicing and payment tracking
  • Handle occasional accounts payable duties, ensuring accurate and timely payments
  • Maintain and update accounting databases to ensure data integrity
  • Record journal entries and assist with general ledger maintenance
  • Reconcile cash receipts and bank accounts to ensure financial accuracy
  • Review and process invoices, verifying details for completeness and accuracy
  • Perform data entry tasks to support accounting operations
  • Collaborate with team members to ensure seamless financial workflows
  • Utilize QuickBooks for managing and tracking financial activities
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Cook

Hartwell Lodge Care Home in Fareham is looking for an experienced Cook or Chef t...
Location
Location
United Kingdom , Fareham
Salary
Salary:
12.72 GBP / Hour
bucklandcare.co.uk Logo
Buckland Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Several years of experience in hospitality/catering is required
  • Level 2 Food & Hygiene is required
  • A City & Guilds Catering qualification would be ideal but is not a requirement
  • Passionate about food, local produce and fresh ingredients
  • Good level of English
  • A good team player
  • Excellent time management skills
  • Prioritising resident and relative needs and offering personalised menus when required
  • Honest and kind person who can work under pressure
  • Previous experience in a care home is beneficial
Job Responsibility
Job Responsibility
  • Work to create inspiring mealtimes for residents at the home, catering to all preferences and dietary requirements
  • Enjoy interacting and communicating with the elderly as there will be regular contact with our residents
  • Have up to date knowledge of food health and hygiene
  • Knowledge on fortified diets and soft diets, but we can train you on this if need be
Read More
Arrow Right
New

Occupational Therapist

Inabia is seeking an experienced Occupational Therapist to join its Rehab Therap...
Location
Location
United States , Robert Lee
Salary
Salary:
Not provided
inabia.com Logo
Inabia Solutions & Consulting
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Active Texas Occupational Therapist license (required)
  • SNF experience preferred
  • No new graduates (experience required)
  • Strong documentation, communication, and patient-care skills
Job Responsibility
Job Responsibility
  • Evaluate patients’ functional abilities related to ADLs, mobility, cognition, and safety
  • Develop and implement individualized occupational therapy treatment plans
  • Provide skilled therapy services in accordance with physician orders and facility protocols
  • Educate patients and caregivers on adaptive techniques and equipment
  • Monitor patient progress and adjust plans of care as needed
  • Document evaluations, daily treatments, and discharge summaries accurately and timely
  • Collaborate with interdisciplinary team members to support patient outcomes
What we offer
What we offer
  • Consistent weekday daytime schedule
  • Manageable patient caseload
  • Opportunity to work in a focused SNF rehab environment
  • Supportive interdisciplinary team
  • Fulltime
Read More
Arrow Right
New

Materials Attendant

This job description indicates the general nature and level of work expected of ...
Location
Location
United States , Aurora
Salary
Salary:
19.80 - 29.70 USD / Hour
advocatehealth.com Logo
Advocate Health Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate
  • No experience required
  • Ability to operate and understand basic computer functions, data entry systems and devices
  • Must be able to stand and walk for extended periods of time, have ability to lift, bend, squat, and twist the majority of the workday and crawl, kneel, and climb throughout
  • Must be able to lift up to 15 lbs. from floor to overhead
  • Must be able to lift up to 50 lbs. from floor to waist
  • Must be able to lift and carry up to 50 lbs. at waist height a reasonable distance
  • Must be able to push/pull with 20 lbs. of force
  • Operates all equipment necessary to perform the duties of the job including but not limited to data entry into Material Management Computer System, data entry into hand-held computers, operation of material handling machinery (i.e., Reach trucks, order pickers, pallet movers)
Job Responsibility
Job Responsibility
  • Receives incoming materials and equipment and inspects/verifies the accuracy and the condition of the items before signing for the delivery
  • Ensures efficient and accurate record-keeping systems to verify receipt, storage and distribution of supplies and equipment
  • Prepares, distributes and transports supplies and equipment for safe and appropriate distribution to facilities, departments, or other entities as required
  • Provides for the timely distribution of all supplies and equipment in response to issue requisitions, customer requests, defined replenishment schedules and purchase orders
  • Warehouses and maintains inventory levels and performs issues and credits for supplies and equipment as necessary
  • Replenishes and maintains specialty carts, trays and kits (Code Carts, Isolation Carts, Lime Trays, etc.) checking for outdated supplies as necessary
  • Ensures proper preparation, packaging, initiation of return, and any required follow-up to returned material to vendors as instructed by appropriate documentation
  • Maintains security, orderliness, and cleanliness in all working areas while providing for the continual checking, rotation and removal of outdated and/or damaged materials
What we offer
What we offer
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program
  • Parttime
Read More
Arrow Right
New

Lawson Senior Accountants

The Senior and Staff Accountants are responsible for performing core accounting ...
Location
Location
United States , Houston
Salary
Salary:
70.00 USD / Hour
medasource.com Logo
Medasource
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting (from accredited university
  • non-negotiable)
  • 5–7 years of accounting experience for senior-level roles
  • 2–4 years of experience for the Accountant II-level role
  • Strong Lawson (Infor) and Excel skills required
  • Experience with Blackline preferred
  • Healthcare industry background a plus, not required
  • Strong analytical, organizational, and communication skills
  • Local preferred, remote/hybrid considered
Job Responsibility
Job Responsibility
  • Prepare and post journal entries in Lawson
  • Perform monthly and quarterly reconciliations in Blackline
  • Conduct variance analysis and ensure timely month-end close
  • Assist with quarterly and year-end audits led by EY
  • Support financial reporting deliverables and internal controls
  • Partner with the ERP project team on data validation and reporting accuracy as needed
  • Maintain process documentation and compliance with internal standards
What we offer
What we offer
  • Competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage
  • 401k plan that includes a company match and is fully vested after you become eligible
  • Paid time off, sick time, and paid company holidays
  • Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching
Read More
Arrow Right
New

Customer Service Representative with German

Circle K Business Centre is a shared services center that supports Circle K Euro...
Location
Location
Poland , Warsaw
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • University degree (Bachelor level) – preferable
  • Experience in customer service
  • Good IT skills MS Office, SAP etc.
  • Very good German language skills
Job Responsibility
Job Responsibility
  • Handle inbound and outbound customer requests via phone, e-mail and by post
  • Manage customer operational issues and problems situations
  • Customer service (B2B customer agreements, coordinating of Wholesales process, B2C Extra loyalty customer program, pricing/discounts, customer complaints, working with payments orders, credit limits, cards, invoices, reports and other technical inquiries)
  • Work with databases and IT-systems (JDE, JDE CRM, MS Excel and others)
  • Information data input and maintenance
  • Registration of contact information, complaints, problem situations etc. in JDE CRM and other databases if required
  • Be responsible for customer complaints and issues solving process
  • Involve all responsible parties if necessary
  • Provide solutions and ensure effective communication
  • Assist to cooperate with partners and attend at quality controlling and measuring activities, call calibration
What we offer
What we offer
  • Annual bonus
  • Private medical care
  • Cafeteria Platform/Multisport
  • Language lessons subsidized by the company
  • Group insurance
  • Attractive discounts for products and services at our stations
  • Employee stock purchase plan
  • Employee Assistance Program (Lyra)
  • Modern and convenient office
  • Trainings & possibility to develop skills in a wide international environment
  • Fulltime
Read More
Arrow Right
New

Full Charge Bookkeeper

We are looking for a skilled Full Charge Bookkeeper to join our team on a long-t...
Location
Location
United States , Jeffersontown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Full Charge Bookkeeper or similar role
  • Proficiency in computerized accounting systems and financial software
  • Strong knowledge of accounts payable, accounts receivable, and general accounting principles
  • Familiarity with ADP payroll systems and Great Plains software
  • Advanced skills in Microsoft Excel for financial analysis and reporting
  • Ability to prepare budgets and perform cash flow analysis with precision
  • Excellent attention to detail and problem-solving skills
  • Strong organizational and communication abilities
Job Responsibility
Job Responsibility
  • Oversee and manage daily accounting operations, ensuring accuracy and timeliness
  • Maintain and update computerized accounting systems to streamline financial processes
  • Handle accounts payable and receivable, including processing invoices and payments
  • Prepare and analyze annual budgets and provide detailed cash flow reports
  • Conduct financial reconciliations and ensure compliance with accounting standards
  • Generate detailed financial statements and reports for internal and external use
  • Collaborate with team members to ensure smooth payroll operations through ADP systems
  • Manage and track financial transactions using tools such as Great Plains and Microsoft Excel
  • Identify and resolve discrepancies in financial records and reporting
  • Provide insights and recommendations to improve financial performance and efficiency
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy